Project Information

Bid Title

Legal Case & Document Management System

Issuing Agency

District of Columbia Courts

Location

District of Columbia

Published Date

May 27, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

DCSC-26-RFP-60

Original Source

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Project Description

Solicitation #	Details	Opening Date	Closing Date	Other Documents
DCSC-26-RFP-60	Legal Case & Document Management System	Mar 30, 2026	Jun 17, 2026	Amendment No. 4 Amendment No. 3 Amendment No. 1 Attachments J.1-J.11

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DISTRICT OF COLUMBIA COURTS

SOLICITATION, OFFER AND AWARD

FOR SUPPLIES, OR SERVICES

ISSUED BY:

DISTRICT OF COLUMBIA COURTS

ADMINISTRATIVE SERVICES DIVISION

PROCUREMENT AND CONTRACTS BRANCH

510 4th STREET, NW, 3RD FLOOR

WASHINGTON, D.C. 20001

SOLICITATION NUMBER: DCSC-26-RFP-60

DATE ISSUED: March 30, 2026

OPENING DATE: March 30, 2026

OPENING TIME: 10:00am EST

CLOSING DATE: April 24, 2026

CLOSING TIME: 11:00am EST

OFFER/BID FOR: Legal Case and Document Management System

MARKET TYPE: OPEN

SOLICITATION TYPE: RFP

TABLE OF CONTENTS

(X) SEC.

DESCRIPTION

X A Solicitation/Offer/Award Form

X B Price/Cost for Supplies or Services

X C Description/Specs/Work Statement

D Packaging & Marking

X E Inspection & Acceptance

X F Deliverables & Performance

X G Contract Administration Data

PAGE

1

4

5

13

14

16

(X) SEC.

DESCRIPTION

X H Special Contract Requirements

X I Contract Clauses

X J List of Attachments

X K Representations & Certifications

X L Instructions/Conditions/Notices to Offerors

X M Evaluation Factors for Award

PAGE

20

22

30

31

34

44

A.1 OFFER (TO BE COMPLETED BY OFFEROR) Note: In sealed bidding, the terms Offer/Offeror mean Bid/Bidder.

The undersigned offers and agrees that, with respect to all terms and conditions accepted by the Courts under

Section A.2 AWARD below, this Offer and the provisions of this Solicitation will constitute a Binding Contract.

OFFEROR

Name and title of Person Authorized to Sign Offer: (Type or Print)

Name:

Website:

Street Address:

City, State:

Zip Code:

Area Code &

Telephone Number:

Signature

Impress

Corporate

Seal

Corporate

(Secretary)

(Seal)

Date:

(Seal)

(Attest)

A.2 AWARD (TO BE COMPLETED BY THE DISTRICT OF COLUMBIA COURTS)

Contract No.:

Contract Period:

Accepted as to the following items:

Award $

Amount:

Award Date:

FOR THE DISTRICT OF COLUMBIA COURTS:

By CONTRACTING OFFICER

Name:

Solicitation No.: DCSC-26-RFP-60 Legal Case & Document Management System

Page 2 of 46

A.3 REQUIRED SUPPLIES OR SERVICES

The District of Columbia Courts, on behalf of the Office of the General Counsel, seeks

a qualified vendor to provide a cloud-hosted, configurable commercial-off-the-shelf

(“COTS”) Legal Case and Document Management System, including necessary

software, licenses, warranties, and related services to include installation, document

migration, implementation, on-site post-implementation support and training, and

maintenance and support as specified in Section C (Description/Specifications/Work

Statement).

PLEASE NOTE: A COURT CASE MANAGEMENT SYSTEM IS NOT WITHIN

THE SCOPE OF THIS PROCUREMENT OR ANY RESULTING CONTRACT.

A.4 OPEN MARKET

This solicitation is issued on an unrestricted/open market basis.

A.5 CONTRACT AWARD

The Courts anticipates the award of a single firm-fixed price contract for a base year

and 4 option years to the responsible offeror whose offer conforms to the solicitation

and will be most advantageous to the Courts, considering price and other evaluation

factors. See Sections L and M. The Courts anticipate making an immediate award as

deemed required.

A.6 SAM REGISTRATION

In order to receive a contract award, the prospective contractor/offeror must be

registered through the Federal System For Award Management (SAM) at

https://www.sam.gov. SAM.gov is an official U.S. government website. There is no

cost to use SAM. You can use SAM.gov for FREE to:

• Register to do business with the U.S. government.

• Update or renew your entity registration.

• Check status of an entity registration.

• Search for entity registration and exclusion records.

A.7 COMMUNICATIONS AND QUESTIONS FROM OFFERORS

All written communications regarding this solicitation should be submitted by email to

Ms. Grace Alao, Senior Contract Specialist, at grace.alao@dccsystem.gov. See Section

L.4.

Questions from prospective contractors/offerors must be submitted no later than

11:00 a.m. EST on April 13, 2026. The Courts will not consider any questions

received after that time.

Solicitation No.: DCSC-26-RFP-60 Legal Case & Document Management System

Page 3 of 46

No pre-proposal conference is planned.

A.8 SOLICITATION AMENDMENTS

The Courts will post all amendments, addenda, and responses to offeror questions on

the D.C. Courts website https://www.dccourts.gov/dc-courts/solicitations. Oral

explanations or instructions given by Courts officials or staff before the award of the

contract will not be binding.

NOTE: Offeror may acknowledge solicitation amendments and addenda in the

table below or on the addendum itself, or both. See Section L.6.

Table A.8

OFFEROR HEREBY ACKNOWLEDGES RECEIPT OF SOLICITATION

AMENDMENTS OR ADDENDA ON THE FOLLOWING DATES:

Amendment No. Signature

Date Amendment No.

Signature

Date

END OF SECTION A

Solicitation No.: DCSC-26-RFP-60 Legal Case & Document Management System

Page 4 of 46

SECTION B - PRICE/COST FOR SUPPLIES OR SERVICES

***OFFERORS MUST FOLLOW THE INSTRUCTIONS AT SECTION L.13 (PRICE PROPOSAL CONTENT AND FORMAT) FOR

COMPLETING THE PRICE/COST SCHEDULE BELOW, WHICH SHALL BECOME A PART OF THE AWARDED CONTRACT. THE

CONTRACT TERM IS A BASE YEAR WITH FOUR OPTION YEARS, SUBJECT TO THE AVAILABILITY OF APPROPRIATED FUNDS.***

B.1 CONTRACT TYPE

This is a firm-fixed price contract.

B.2 PRICE/COST SCHEDULE

BASE YEAR

CLIN No.

Description

Unit Price Total Price

0001 Software Licenses, Documentation, and Warranties

$

$

0002 Maintenance and Support

$

$

0003 On-site Post-Implementation Support and End User Training

$

$

0004 Installation, Document Migration, and Implementation

$

$

OPTION YEAR 1

Total Price $

CLIN No.

Description

Unit Price Total Price

1001 Software Licenses, Documentation, and Warranties

$

$

1002 Maintenance and Support

$

$

Total Price $

OPTION YEAR 2

CLIN No.

Description

Unit Price Total Price

2001 Software Licenses, Documentation, and Warranties

$

$

2002 Maintenance and Support

$

$

Total Price $

OPTION YEAR 3

CLIN No.

Description

Unit Price Total Price

3001 Software Licenses, Documentation, and Warranties

$

$

3002 Maintenance and Support

$

$

Total Price $

CLIN No.

OPTION YEAR 4

Description

Unit Price Total Price

4001

4002

Software Licenses, Documentation, and Warranties

Maintenance and Support

$

$

$

$

Total Price $

TOTAL PRICE ALL PERIODS $

NOTE TO OFFERORS: ONLY price CLIN 0002 (Maintenance and Support) if it is

NOT included as part of the software license (CLIN 0001).

END OF SECTION B

Solicitation No.: DCSC-26-RFP-60 Legal Case & Document Management System

Page 5 of 46

SECTION C – DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

C.1 Scope of Work

The Contractor must provide a cloud-hosted, configurable commercial-off-the-shelf

(“COTS”) Legal Case and Document Management System, including necessary

software, licenses, and warranties (“System”) to the District of Columbia Courts (“D.C.

Courts” or “Courts”). The Contractor must also provide related services, to include

installation, document migration, implementation, on-site post-implementation support

and on-site end user training. In addition, the Contractor must provide ongoing high

quality maintenance and end user support.

PLEASE NOTE: A COURT CASE MANAGEMENT SYSTEM IS NOT WITHIN

THE SCOPE OF THIS CONTRACT.

C.2 Overview of District of Columbia Court System (DCCS)

The D.C. Courts is the judicial branch of the District of Columbia and comprises three

entities: the District of Columbia Court of Appeals, the Superior Court of the District of

Columbia, and the District of Columbia Court System (“DCCS”). DCCS includes the

Executive Office and administrative offices that support both courts. The D.C. Courts is

a fully unified large urban court system with over 95 judicial officers and

approximately 1,200 employees. As Washington, D.C. is a city that also functions as a

state, the D.C. Courts provide city and state-level services. The Courts also receive

funding directly from the Federal government.

DCCS provides business support services, including but not limited to capital projects,

budget and finance, procurement and contracts, administrative services, human

resources, training, planning, research and development, court reporting, information

technology, and legal counsel through the Office of the General Counsel.

C.3 The Office of the General Counsel (OGC)

OGC provides a broad spectrum of legal advisory services to the D.C. Courts such as

legislative drafting and analysis; contract, lease, inter-agency agreements, and grant

reviews; interpretation and drafting of orders, policies, and agreements; and supporting

records management, data release, and compliance protocols. OGC manages and

supports the rulemaking process, drafting proposed and final amendments, public

notices, memoranda, correspondence, and promulgation orders. OGC advises

management on employment, grievance, and disciplinary matters. OGC represents the

Courts before administrative tribunals and disciplinary hearings and serves as in-house

counsel in litigation and other matters in which the Courts have an institutional interest,

including managing eDiscovery. OGC attorneys serve as legal advisors to Courts’

leadership and management, and Boards of Judges. OGC attorneys also serve on

Courts’ ad hoc and standing committees. The General Counsel serves as the D.C.

Courts’ Ethics Officer and chairs the Courts’ Legal Advisory Council.

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 518210Data Processing, Hosting, and Related Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561410Document Preparation Services

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