Project Information

Bid Title

Parking Lot Sealing and Striping Improvements

Issuing Agency

City of Sevierville

Location

Tennessee

Published Date

May 22, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Parking Lot Sealing and Striping Improvements
Category:	General Bids
Status:	Open

Publication Date/Time: 5/22/2026 12:00 AM Closing Date/Time: 6/3/2026 11:59 PM Related Documents: Bid Specifications - Parking Lot Sealing and Striping 2026

Attachment Preview

Bid Package

for

Sealing and Striping Improvements

City of Sevierville

Public Works Department

310 Robert Henderson Rd.

P. O. Box 5500

Sevierville, TN 37864-5500

Phone: (865) 429-4567

Fax: (865) 453-5518

Contact: Nathan Raulston

Email: nraulston@seviervilletn.org

May, 2026

INFORMATION FOR BIDDERS

RECEIPT AND OPENING OF BIDS

The City of Sevierville, Tennessee (herein called the “Owner”) invites bids on the form(s) attached hereto

for Parking Lot Sealing & Striping. The Owner will RECEIVE BIDS UNTIL JUNE 3, 2026 at 3:00 PM, at

Sevierville City Hall, 120 Gary Wade Boulevard, Sevierville, Tennessee, 37862 (Mailing address: P. O. Box

5500, Sevierville, Tennessee, 37864-5500). Bids will then be publicly opened and read aloud at Sevierville

City Hall, 120 Gary Wade Boulevard, Sevierville, Tennessee. The envelope containing the bid must be

sealed, addressed to Tracy Baker, Assistant City Administrator, and must bear the following information:

Name of Bidder

Bidder’s Address

Date and Time of Bid Opening

Bid Enclosed: Parking Lot Sealing & Striping

The Owner may consider informal any bid not prepared and submitted in accordance with the provisions

hereof, and may waive any informality or reject any and all bids. Any bid received after the time and date

specified shall not be considered.

Note: Each bidder shall submit three (3) copies of the completed bid packet.

QUALIFICATIONS OF BIDDERS

The Owner may make such investigations as he/she deems necessary to determine the ability of the

Bidder to supply the necessary equipment, and the Bidder shall furnish to the Owner all such information

and data for the purpose as the Owner may request. The Owner reserves the right to reject any bid if the

evidence submitted by, or investigation of, such bidder fails to satisfy the Owner that such bidder is

properly qualified to carry out the obligation of the Contract by supplying the equipment contemplated

therein. Conditional bids will not be accepted.

METHOD OF AWARD - LOWEST QUALIFIED BIDDER

If at the time this contract is to be awarded the lowest base bid submitted by a responsible bidder does

not exceed the amount of funds then estimated by the Owner as available to finance the Contract; the

Contract will be awarded on the bid. If such bid exceeds such amount, the Owner may reject all bids or

may award the Contract on the lowest bid with such deductible alternates to produce a net amount, which

is within the available funds.

Only one (1) award will be made from this contract.

The Owner reserves the right to determine the low bidder by durability and maintenance costs over the

life of the product. This may be done by means of past experience or research. Initial cost may not

determine low bid.

In case of error or discrepancy in the mathematics of the bid price, the unit prices shall prevail.

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QUANTITIES AND LENGTH OF CONTRACT

This is a yearly contract at unit prices. Exact quantities may vary—quantities contained in the Bid Form

are for evaluation purposes only.

This will be a yearly contract. Prices for the first year will be good for the date of award to June 30, 2027

and may be renewed on an annual basis for one (1) additional year if all terms, conditions, and prices

remain unchanged and both parties are in written agreement. Prices contained herein are to be firm for

the term of the contract. The Owner reserves the right to re-bid anytime during the term of the contract.

Contract may be terminated upon thirty (30) calendar days of unresponsiveness by contractor and may

be awarded to the next lowest bidder. Unresponsiveness is defined as follows: after an order has been

placed in writing to the contractor and contractor has not begun the project or made a reasonable attempt

to do so.

The unit prices bid for the items listed shall include all associated costs, including but not limited to

preparation work, clean up, and traffic control.

VENDOR INFORMATION

Adequate vendor information shall be included with the bid for determination of meeting the

specifications. Any exceptions shall be explained in writing and submitted as a part of the bid package.

SHIPPING/DELIVERY

Delivery shall be FOB Sevierville. Materials to be delivered to any designated street within the Sevierville

City Corporate Limits. Any and all shipping and/or handling charges to be included in lump sum total bid

price.

PAST EXPERIENCE-REPAIR SERVICE

Bidders shall supply a list of all customers for which they have done similar work within the past twelve

(12) months. The list shall include the name of a contact person and his/her telephone number.

OBLIGATION OF BIDDERS

At the time of the opening of Bids, each Bidder will be presumed to have read and to be thoroughly

familiar with the Specifications. The failure or omission of any bidder to examine any form, instrument, or

document shall in no way relieve any Bidder from any obligation in respect to his/her Bid.

Each Bidder is requested to fill out and return the attached Title VII Information, Affidavit regarding drug-

Free workplace program form, vendor information sheet, and the W-9 as a part of the bid package.

STORAGE OF EQUIPMENT

The Successful Bidder will be responsible for providing a storage area for materials and equipment. City

of Sevierville property or street rights-of-way shall not be used.

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INSURANCE COVERAGE REQUIREMENTS

These coverage requirements apply to the Contractor and any Sub-Contractors who may perform

services on this project.

Commercial General Liability Insurance with policy limits of not less than one million dollars

($1,000,000) perr occurrence for property damage and bodily injury, including product liability,

contractual liability, and completed operations liability.

Automobile Liability Insurance with policy limits of not less than one million dollars ($1,000,000)

per occurrence for bodily injury and property damage, including owned, hired and non-owned

vehicle coverage.

Workers' Compensation at statutory limits as required by Tennessee law.

Employers’ Liability Insurance with policy limits of no less than ($1,000,000) per occurrence.

CONDITIONS FOR ALL COVERAGES

Additional Insured: The City of Sevierville, its Board of Mayor and Aldermen, officers, employees,

agents, representatives, boards, commissions, committees, and volunteers (hereinafter referred to as

Owner) are to be covered as additional insured with respect to liability arising out of activities performed

by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned,

leased or used by the Contractor or premises on which Contractor is performing services on behalf of the

Owner. The coverage shall contain no special limitations on the scope of protection afforded to the

Owner.

Notice of Cancellation or Non-renewal: Each insurance policy required by this clause shall be

endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits

except after thirty (30) days prior written notice has been given to the Department Head granting this bid

and/or to the Risk Manager for the Owner.

Acceptability of Insurers: Insurance is to be placed with financially sound Tennessee admitted

insurers (Best’s rating of A or better) or approved by Owner’s Risk Manager. City of Sevierville Risk

Manager: Rebecca Nowack, phone 865-453-5504.

Certificates of Insurance: Contractor shall furnish the Owner with certificates of insurance with

original endorsements affecting coverage required by this clause. The certificates and endorsements for

each policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The

certificates and endorsements are to be received and approved by the Owner before work commences.

Defense, Indemnification and Hold Harmless Agreement: Contractor hereby agrees to indemnify,

defend and hold harmless the Owner from any and all loss, damage, cost, expense, liability, claims,

demands, suits, attorney's fees and judgments arising directly or indirectly from or in any manner related

to the work, project, event or other purposes in connection with the Contractor's performance or failure

to perform under the terms of this contract, regardless of the active or passive nature of any negligence

by the Owner, except as otherwise expressly stated herein. Contractor shall not be responsible when such

liability arises from the sole negligence of the Owner. Contractor shall pay Owner for any costs incurred

in enforcing this provision.

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Utility Location: Contractor shall be responsible for performing utility location requirements by

calling Tennessee One-Call service and any other applicable utility services. Contractor shall be responsible

for all damage to any and all utilities.

Tennessee Drug Policy Requirements for Construction Contracts

The following requirement applies to all construction contract bidders having 5 or more

employees. Bidder is required to include in bid an affidavit attesting that effective no later than bid date,

bidder operates a drug-free workplace program that complies with the requirements of Tennessee Code

Annotated Section 50-9-101 through 50-9-114 OR a program at least as stringent as the program operated

by the City of Sevierville.

The following requirement applies to all construction contract bidders having 5 or more

employees. Bidder is required to include in bid an affidavit attesting that effective no later than bid date,

bidder operates a drug-free workplace program that complies with the requirements of Tennessee Code

Annotated Section 50-9-101 through 50-9-114 OR a program at least as stringent as the program operated

by the City of Sevierville.

The City of Sevierville operates a drug-free workplace program that complies with the above-

referenced law. The City of Sevierville performs drug or alcohol tests at the following times: a. Job

Application b. Reasonable Suspicion c. Post-Accident d. Routine Fitness for Duty e. Follow-up f. Random.

All testing and specimen-handling procedures conform to the standards of the U.S. Department of

Transportation guidelines. A Medical Review Officer (MRO) provides medical oversight to assure

appropriate processing and accurate interpretation of the results. Failure to submit to substance abuse

testing or testing positive for prohibited drugs and/or alcohol may result in discipline up to and including

termination.

For further information on the program operated by the City of Sevierville, please call Rebecca

Nowack, Risk Manager, at (865) 453-5504.

TIME LIMITS FOR STARTING AND COMPLETING WORK

As individual projects are determined by the owner they will be submitted to the contractor and a work

duration will be mutually established. Once a duration is established and the contractor is authorized to

begin, there will be a twenty-one (21) calendar day maximum time limit for the contractor to begin and

the pre-established duration to complete. If the beginning of work is delayed beyond the three (3) week

limit, the owner has the right to seek another qualified contractor to complete the work and any cost

exceeding the bid prices shall be the responsibility of the successful bidder.

TRAFFIC CONTROL AND SAFETY

The Contractor shall schedule his operations and carry out the work in a manner to cause the least

disturbance and/or interference with the normal parking areas to be sealed. Sealed portions of the

pavement surfaces shall be kept closed and free from traffic until dry, in the opinion of the Owner, has

become complete and the area is suitable for traffic.

When, in the opinion of the Owner, traffic must be maintained at all times on a particular parking lot, then

the Contractor shall apply sealer to one (1) section at a time. Traffic shall be maintained in the unsealed

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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