Project Information

Bid Title

026 - Bus Transportation

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Feb 3, 2026

Closing Date

Feb 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

026 - Bus Transportation

File Number: 026
Closing Date: February 9, 2026, 3:00 PM
Requestor/Buyer: Gregory Hart
Contact Email: ghart@clevelandohio.gov

Bid Document

Attachment Preview

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 1 of 3

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Janet Baird

216-265-6060

JBaird@clevelandairport.com

Procurement Folder

157722

RFB No.

RFB 3001 202600000000026

RFB Description

Bus Transportation

RFB Closing Date/Time

February 09, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

3001

February 09, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Buses with drivers on April 7,8,&9, 2026 for ARFF

Training

Item Quantity/

UOM

Event Date

Service

Dates

From

To

Catalog

Discount

Buses with drivers on April 7th, 8th and 9th, 2026; we require one (1) bus each day for a total of 3 buses. Each bus will go to Pittsburgh on

the day of training and return the same day.

-Bus must be able to comfortably accommodate 20-25 passengers and their firefighting equipment each day.

-Bus must have lavatory facilities.

-Bus must have Wi-Fi.

-Buses should be at the Airport Rescue Fire Fighting Station no later than 7:30 a.m. Departure each day will be at approximately 8:00 a.m.

from the ARFF Station at Cleveland Hopkins International Airport, 5651 Postal Rd, Cleveland, OH 44135. Destination is Fire Training

Facility at Pittsburgh International Airport, 1000 Harper Rd, Imperial, PA 15126. There will be one stop of approximately 1/2 hour on the

way to Pittsburgh for a breakfast break, location to be determined. Once passengers arrive at destination they will remain there for

approximately 8 hours.

-Bid amount should include meals for drivers and all tolls. Bidder is responsible for paying these fees at time of travel.

-Bus will leave after training is complete and personnel changed. There will be one stop of approximately one (1) hour on the return trip for a

dinner break, location to be determined.

-Bus will return passengers the same day to the Airport Rescue Fire Fighting Station at Cleveland Hopkins International Airport. It is

estimated that arrival back in Cleveland each day will be at approximately 10:00 p.m.

-Contractor shall, at its own expense and at all times during the performance of services, maintain the following insurance: A.

Comprehensive General Liability Insurance. The comprehensive general liability insurance policy (CGL) shall: (1.) be occurrence type; (2.)

name City as an additional insured;(3.) have limits of not less than a combined single limit of Two Million Dollars ($2,000,000.00) for any

one incident; and (4.) be primary with respect to Contractors general liability, notwithstanding any other insurance covering City. B.

Business Automobile Liability Insurance. The business automobile liability insurance policy shall cover each automobile, truck or other

vehicle used in the performance of the services in an amount not less than a combined single limit of Five Million Dollars ($5,000,00.00) for

bodily injury (including death at any time occurring) and property damage per occurrence. C. The policy or policies shall be with companies

authorized to do business in the State of Ohio and rated A, or above by A.M. Best Company or its equivalent. D. Copy of Certificate of

Liability Insurance must be sent by mail or facsimile to Aircraft Rescue Fire Fighting division prior to trip. Certificate holder is as follows:

City of Cleveland Department of Port Control Aircraft Rescue Firefighting Division 5300 Riverside Drive Cleveland, OH 44135.

All quantities are approximate and the order, if any shall not exceed $8,000.00 or one (1) year whichever occurs first.

Ship To:

Vendor Response

CHIA CENTRAL RECEIVING

CHIA CENTRAL RECEIVING

19451 FIVE POINTS RD

Cleveland, OH 44135

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 3

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Janet Baird

216-265-6060

JBaird@clevelandairport.com

Procurement Folder

157722

RFB No.

RFB 3001 202600000000026

RFB Description

Bus Transportation

RFB Closing Date/Time

February 09, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

3001

February 09, 2026 3:00 PM

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 3

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Janet Baird

216-265-6060

JBaird@clevelandairport.com

Procurement Folder

157722

RFB Closing Date/Time

February 09, 2026 3:00 PM

RFB No.

RFB 3001 202600000000026

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Bus Transportation

Department/Division Public Bid Opening Date/Time

3001

February 09, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

The Document ID Number and Buyers Name in email subject line

PDF File of Request For Bid Form

Terms & Conditions.

Northern Ireland Affidavit.

Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Commodity Codes

• NAICS 485113Bus and Other Motor Vehicle Transit Systems
• NAICS 485410School and Employee Bus Transportation
• NAICS 485510Charter Bus Industry
• NAICS 485999All Other Transit and Ground Passenger Transportation

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