Project Information

Bid Title

Wide Area Network (WAN) Services,

Issuing Agency

Sylvan Union School District

Location

California

Published Date

Jan 30, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Wide Area Network (WAN) Services, RFP No. 2025-26-10-SUSD-WAN

RFP Due: 2/25/26 @ 1:00 PM, Questions Due: 2/10/26 @ 3:00 PM

Answers Posted: 2/13/26 @12:00 PM

Addendum #1

Ustach Middle School Roofing Project , Bid No. 2025-26 #5

Notice to Bidders , Specifications ,

Bids Due Date: 1/16/26 @1:00 PM, Mandatory Job Walk: 1/6/26 @ 8:00 AM

Questions Due: 1/8/26 @ 12:00 PM, Answers Posted: 1/12/26 @ 3:00 PM

Addendum #1 , Addendum #2 , Addendum #3 , Addendum #4 , Addendum #5

Attachment Preview

Request for Proposal #2025-26-10-SUSD-WAN

Multi-year Contract for

E-rate Eligible

Wide Area Network (WAN) Services

FCC FORM 470 # 260015460

Sylvan Union School District

605 Sylvan Avenue

Modesto, CA 95350

209-574-5000

E-rate Funding Year 2026 (2026-2027)

RFP – 2025-26-10-SUSD-WAN

Page 1

NOTICE TO BIDDERS

1. NOTICE IS HEREBY GIVEN The Sylvan Union School District (“SUSD”, “Sylvan Union”, “District”)

wishes to receive proposals for Wide Area Network services for E-Rate Funding Year 2026

(2026-2027). The District has 13 schools and 4 Departments including the District Office that are

currently connected by a fully managed private WAN connected via 10,000 Mbps connections

provided by COMCAST.

2. The District wishes to receive vendor proposals covering the terms described below:

a. three (3) years (July 1, 2026-June 30, 2029) with the option of extending the contract with

two (2) – one (1) year term contracts or

b. five (5) years (July 1, 2026-June 30, 2031) or

c. one (1) year term (July 1, 2026-June 30, 2027, plus Four (4)-One year and/or Month-to-

Month (“MTM”)

3. The District will post the RFP, Prequalification documents, and Form 470 on the USAC EPC Portal

site https://www.usac.org/e-rate/resources/e-rate-productivity-center/ and the District website:

WWW.SYLVAN.K12.CA.US.

4. Questions must be provided in writing and emailed to csmith@sylvan.k12.ca.us. The subject

line must read “BID 2025-26-10-SUSD-WAN”. The responses will be provided in an addendum and

posted on the District’s website and on USAC’s EPC portal site.

a. The last day to ask questions is 3:00 PM on Tuesday, FEBRUARY 10, 2026. In the event

that there is a discrepancy in documentation posted in multiple locations, the controlling

(master) document will always be located at the District’s website.

5. Sealed proposals should be delivered to SYLVAN UNION SCHOOL DISTRICT. Proposals must be

received by the Sylvan Union School District Business Department no later than 1:00 P.M. on

February 25, 2026.

SYLVAN UNION SCHOOL DISTRICT

BUSINESS DEPARTMENT

605 SYLVAN AVENUE

MODESTO, CA 95350

ATTN: CAROL SMITH

6. If awarded the contract, the successful Bidder shall be required to furnish

i. A 100% Performance Bond,

ii. Criminal Background Investigation/Fingerprinting Certification.

7. SYLVAN UNION reserves the right to reject any and all proposals and to waive any informality,

technical defect or clerical error in any Bid Proposal Package, as the interest of the SYLVAN

UNION SCHOOL DISTRICT may require. Any proposer may withdraw his/her proposal, either

personally or by written request, at any time prior to the scheduled closing time for receipt of

proposals.

Published:1/28/26 & 2/4/26

RFP – 2025-26-10-SUSD-WAN

Page 2

Equal Opportunity Employer

SYLVAN UNION SCHOOL DISTRICT

RFP # 2025-26-10-SUSD-WAN

TABLE OF CONTENTS

Notice to Bidder

Table of contents

Calendar of Events

General Terms and Conditions

Requested Services

Wide Area Network (WAN) Requirements

Qualifications

Submittal Information

Basis of Selection

E-rate Supplemental Terms and Conditions

Non-Collusion Document

Proposal Submitted Document

Prime Point of Contact

Request for References

Vendor Background

Appendix A

Appendix B

RFP – 2025-26-10-SUSD-WAN

Page #

2

3

4

5

12

13

15

15

19

21

27

28

29

30

31

32

33

Page 3

RFP # 2025-26-10-SUSD-WAN

PROJECTED CALENDAR OF EVENTS

RFP Issue Date

SUSD Internet Posting EPC web portal

Run Date of Advertisement #1

Run Date of Advertisement #2

Questions Due

Submit Questions to: csmith@sylvan.k12.ca.us

Answers Posting (SUSD website &

EPC web portal)

RFP Due Date and Time

RFP Opening and Reading

Board Meeting Date

Intent to Award - Posting (SUSD Website)

01/28/2026

01/28/2026

01/28/2026

02/04/2026

02/10/2026 (3:00 PM)

02/13/2026 (12:00 PM)

02/25/2026 (1:00 PM)

02/25/2026 (1:15 PM)

03/10/2026 (7:00 PM)

03/11/2026

RFP – 2025-26-10-SUSD-WAN

Page 4

GENERAL TERMS AND CONDITIONS

General This information to Bidders is in addition to any instructions or conditions stated

elsewhere in the Contract Document.

Bid Proposals To receive consideration, Bid Proposals shall be made in accordance with the

following instructions:

Deadline for Receipt of Proposals Proposals will be received no later than 1:00 PM on

02/25/26 after which time the proposals will be opened and reviewed by the evaluation

committee. Envelopes containing a proposal must be sealed, prominently marked with the

RFP number, RFP title, and name of proposer, and submitted to:

SYLVAN UNION SCHOOL DISTRICT

BUSINESS DEPARTMENT

605 SYLVAN AVENUE

MODESTO, CA 95350

ATTN: CAROL SMITH

Proposals must be received no later than the time and date designated above. Proposals

received later than the designated time and date will not be accepted. Facsimile (FAX) copies

of the proposal will not be accepted.

1. Questions must be sent to Sylvan Union School District by February 10, 2026 at 3:00 PM.

Questions received after that date will not be answered. SUSD is required to post both

this RFP and Form 470 on the USAC EPC Portal site https://www.usac.org/e-

rate/resources/e-rate-productivity-center/. Questions and responses will be posted on

the district’s website and the EPC portal site. In the event that there is a discrepancy

between in documentation posted in multiple locations, the controlling (master)

document will always be located at WWW.SYLVAN.K12.CA.US.

2. Proposals shall be received at the DISTRICT OFFICE, 605 SYLVAN AVENUE, MODESTO, CA

95350, no later than 1:00 PM on 02/25/2026. Late submissions will not be accepted or

considered.

THE BID – All items on the form should be stated in figures, and signatures of all individuals

must be in long hand. The completed form should be without interlineations, alterations, or

erasures. Retain one copy for your file and return one complete set sealed in the envelope

provided with the bid. Unsigned bids will not be accepted.

FAX BIDS – Facsimile copies of bids will not be accepted for formal advertised bids.

DEFINITIONS – Responsible; a bidding party possessing the skill, judgment, integrity and

financial ability necessary to timely perform and complete the contract being bid. Responsive;

a bid which meets all of the specifications set forth in the request for bids.

RFP – 2025-26-10-SUSD-WAN

Page 5

Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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