Project Information

Bid Title

Trout Lake Water Tank Roofing

Issuing Agency

San Miguel County

Location

Colorado

Published Date

Oct 28, 2025

Closing Date

Nov 28, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	Trout Lake Water Tank Roofing
Category:	Maintenance & Construction
Status:	Open

Description: 1. Request for Proposal Location: 912 N Trout Lake Rd, Telluride CO 81435 San Miguel County Parks & Open Space is seeking qualified bidders to replace the cedar shake shingles of the entire exterior roof surface of the historic Trout Lake Railroad Water Tower, 912 N Trout Lake Rd, CO 81435. The project will include all preparations necessary to re-shingle the roof, and protect the rest of the structure. The contractor must match the existing roof, as close as possible to the existing roofing. Contractor must also provide all labor and materials necessary to complete the job. Roofing must be completed by July 1st, 2026. 2. Background A rare surviving example of a once common structure in Colorado’s railroad landscape, the tank provided water to countless steam locomotives on the Ridgway to Rico division of the Rio Grande Southern Railroad (RGS) from its construction in 1891 until the last RGS train ran the line in 1951. This tank is wood construction with a conical roof and a 50,000-gallon capacity that dispensed water by gravity through a goose neck delivery spout. 3. Scope of Work and Deliverables Remove the old roofing material Prepare the structure for new roofing material Replace the underlayment Replace flashing (if necessary) Roof with #1 tapered cedar shingles with 5” rows Protect entirety of the structure throughout the process Clean up after project completion, the water tower should be in visitor ready condition 4. Proposed Schedule Work to be completed by: July 1st, 2026 5. Milestone Proposed Dates RFP Issued 10/27/25 Pre-Proposal Site Visit Deadline 11/26/25 Proposal Due 11/28/25 Contract (Tentative) 12/5/25 Project Kickoff (TBD) Project completion No later than July 1st, 2026 All dates are subject to change at the discretion of the County. 6. Inquiries Inquiries or questions on the contents and requirements of the RFP will be accepted in written electronic form only. Inquiries can be emailed to the attention of: Janet Kask to For security reasons, you must enable JavaScript to view this E-mail address. using the subject line “Soil Prep and Regrading of Mill Creek Park”. Substantive requests for information received may be responded to in writing by the County in the form of an addendum to this RFP and sent to all recipients of the RFP. 7. Proposal Requirements Proposals must include clear descriptions of the contractor’s capabilities to perform the requirements of the RFP, including the following: Transmittal Letter. This short letter should outline the Contractor’s ability to provide the scope of services requested. Please describe the company, including: name, address, number of years in business, and primary contact. This letter must be signed by an officer who is authorized to bind the Consultant and state that the proposal is binding for 90 days from the submission deadline for proposals. Staff Experience. Include a brief description of each key staff member assigned to a typical project. Identify any sub-consultants proposed to serve on the project as well. Sample Projects. Include up to three (3) sample projects, including tasks and deliverables provided to the owner that are similar to what the County seeks. Include a brief description of the project, owner contact information, and project cost. Exceptions. Please include a statement regarding exceptions. If no exceptions are included, the County expects the Consultant will be able to sign the County’s contract and provide the required insurance and indemnification. Fee Estimate. Please submit a fee estimate for the total project cost for requested Scope of Word and Deliverables, including each of the tasks outlined in the scope of work and the total number of hours expected. Also, provide a menu of pricing for scenarios and strategies. Signatory Requirements. The Transmittal Letter must be signed by the contractor’s representative who is empowered with signatory authority for the company. The form may be accompanied by a Corporate Resolution.” 8. Proposal Submission The proposals must be submitted by 11/28/25 Mountain Time. Late proposals will not be accepted. It is the Consultant’s responsibility to see that the Proposal is received at the proper time. The County is not responsible for delayed deliveries due to connectivity problems. The time the proposal is logged as received in the County’s email system shall determine the official time received. Please submit an electronic copy of the proposal to the attention of: Janet Kask For security reasons, you must enable JavaScript to view this E-mail address. with subject heading “Trout Lake Water Tank Roofing”. 9. Agreement for Services The contractor shall review and execute the Independent Contractor Agreement contract prior to beginning work. Upon award, this contract will define the project, the term and services to be performed. This is a legal-binding document between the contractor and San Miguel County. A draft Independent Contractor Agreement is attached for your review. 10. Selection Procedure and Evaluation Criteria The County will have a Selection Committee for the evaluation and ranking of proposals. The County may conduct interviews if determined necessary after review of the proposals. The top three (3) ranked companies based upon the proposals (and interviews if held) will be given the opportunity to execute a professional services agreement with the County. If an agreement regarding scope and fee is not reached within a reasonable period, the County may pursue negotiations with the next-ranked firm or reissue the RFP altogether. The Proposals will be evaluated and rated based on the factors listed below. 11. Evaluation Criteria and Max Points Company qualifications and capacity 20 points Qualification and experience of key personnel 20 points Availability of the contractor to complete the project on time or before the deadline 20 points Cost, approach and scheduling of the tasks required 30 points 12. Bidding Documents RFP packages may be obtained by accessing the details on the San Miguel County website https://www.sanmiguelcountyco.gov/Bids.aspx or contacting Janet Kask at the Parks & Open Space Department. 13. San Miguel County Contact Information Please contact for any questions: Janet Kask, Director, Parks & Open Space San Miguel County 333 West Colorado Avenue, 3rd Floor Telluride, CO 81435 Office phone: 970-369-5469 For security reasons, you must enable JavaScript to view this E-mail address. Publication Date/Time: 10/28/2025 12:00 AM Closing Date/Time: Open Until Contracted Related Documents: Trout Lake Water Tank Roofing RFP

Attachment Preview

Request for Proposals (RFP) for San Miguel County

FOR REPLACEMENT OF THE TROUT LAKE

RAILROAD WATER TOWER ROOFING

Request for proposal issued: 10/27/25

Responses due: 11/28/25

333 W. Colorado Avenue

P.O. Box 1170

Telluride, CO 81435

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1. Request for Proposal

Location: 912 N Trout Lake Rd, Telluride CO 81435

San Miguel County Parks & Open Space is seeking qualified bidders to replace the cedar shake

shingles of the entire exterior roof surface of the historic Trout Lake Railroad Water Tower, 912 N

Trout Lake Rd, CO 81435. The project will include all preparations necessary to re-shingle the roof,

and protect the rest of the structure. The contractor must match the existing roof, as close as

possible to the existing roofing. Contractor must also provide all labor and materials necessary to

complete the job. Roofing must be completed by July 1st, 2026.

2. Background

A rare surviving example of a once common structure in Colorado’s railroad landscape, the tank

provided water to countless steam locomotives on the Ridgway to Rico division of the Rio Grande

Southern Railroad (RGS) from its construction in 1891 until the last RGS train ran the line in 1951.

This tank is wood construction with a conical roof and a 50,000-gallon capacity that dispensed

water by gravity through a goose neck delivery spout.

3. Scope of Work and Deliverables

● Remove the old roofing material

● Prepare the structure for new roofing material

● Replace the underlayment

● Replace flashing (if necessary)

● Roof with #1 tapered cedar shingles with 5” rows

● Protect entirety of the structure throughout the process

● Clean up after project completion, the water tower should be in visitor ready

condition

4. Proposed Schedule

Work to be completed by: July 1st, 2026

5. Milestone Proposed Dates

• RFP Issued 10/27/25

• Pre-Proposal Site Visit Deadline 11/26/25

• Proposal Due 11/28/25

• Contract (Tentative) 12/5/25

2|Page

• Project Kickoff (TBD)

• Project completion No later than July. 1st, 2026

All dates are subject to change at the discretion of the County.

6. Inquiries

Inquiries or questions on the contents and requirements of the RFP will be accepted in written

electronic form only. Inquiries can be emailed to the attention of: Janet Kask to

Janetk@sanmiguelcountyco.gov using the subject line “Soil Prep and Regrading of Mill Creek

Park”.

Substantive requests for information received may be responded to in writing by the County in

the form of an addendum to this RFP and sent to all recipients of the RFP.

7. Proposal Requirements

“Proposals must include clear descriptions of the contractor’s capabilities to perform the

requirements of the RFP, including the following:

1. Transmittal Letter. This short letter should outline the Contractor’s ability to provide the

scope of services requested. Please describe the company, including: name, address,

number of years in business, and primary contact. This letter must be signed by an officer

who is authorized to bind the Consultant and state that the proposal is binding for 90 days

from the submission deadline for proposals.

2. Staff Experience. Include a brief description of each key staff member assigned to a

typical project. Identify any sub-consultants proposed to serve on the project as well.

3. Sample Projects. Include up to three (3) sample projects, including tasks and

deliverables provided to the owner that are similar to what the County seeks. Include a

brief description of the project, owner contact information, and project cost.

4. Exceptions. Please include a statement regarding exceptions. If no exceptions are

included, the County expects the Consultant will be able to sign the County’s contract

and provide the required insurance and indemnification.

5. Fee Estimate. Please submit a fee estimate for the total project cost for requested Scope

of Word and Deliverables, including each of the tasks outlined in the scope of work and

the total number of hours expected. Also, provide a menu of pricing for scenarios and

strategies.

6. Signatory Requirements. The Transmittal Letter must be signed by the contractor’s

representative who is empowered with signatory authority for the company. The form

may be accompanied by a Corporate Resolution.”

8. Proposal Submission

The proposals must be submitted by 11/28/25 Mountain Time. Late proposals will not be

accepted. It is the Consultant’s responsibility to see that the Proposal is received at the proper

3|Page

time. The County is not responsible for delayed deliveries due to connectivity problems. The

time the proposal is logged as received in the County’s email system shall determine the official

time received. Please submit an electronic copy of the proposal to the attention of: Janet Kask

Janetk@sanmiguelcountyco.gov with subject heading “Soil Prep and Regrading of Mill Creek

Park”.

9. Agreement for Services

The contractor shall review and execute the Independent Contractor Agreement contract prior to

beginning work. Upon award, this contract will define the project, the term and services to be

performed. This is a legal-binding document between the contractor and San Miguel County. A

draft Independent Contractor Agreement is attached for your review.

10. Selection Procedure and Evaluation Criteria

Sample selection process below:

“The County will have a Selection Committee for the evaluation and ranking of proposals. The

County may conduct interviews if determined necessary after review of the proposals. The top

three (3) ranked companies based upon the proposals (and interviews if held) will be given the

opportunity to execute a professional services agreement with the County. If an agreement

regarding scope and fee is not reached within a reasonable period, the County may pursue

negotiations with the next-ranked firm or reissue the RFP altogether. The Proposals will be

evaluated and rated based on the factors listed below.”

11. Evaluation Criteria and Max Points

1. Company qualifications and capacity 20 points

2. Qualification and experience of key personnel 20 points

3. Availability of the contractor to complete the project on time or before the deadline 20

points

4. Cost, approach and scheduling of the tasks required 30 points”

12. Bidding Documents

RFP packages may be obtained by accessing the details on the San Miguel County website

https://www.sanmiguelcountyco.gov/Bids.aspx or contacting Janet Kask at the Parks & Open

Space Department.

13. San Miguel County Contact Information

Please contact for any questions:

Janet Kask, Director, Parks & Open Space

San Miguel County

333 West Colorado Avenue, 3rd Floor

Telluride, CO 81435

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Office phone: 970-369-5469

Janetk@sanmiguelcountyco.gov

14. Attachments

Photos

Draft Independent Contractor Agreement

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Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238160Roofing Contractors

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