Project Information

Bid Title

HAULING SERVICES FOR FOOTBALL EQUIPMENT (RENEWABLE)

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

Jun 17, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

50011-ULLAF27002

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
50011-ULLAF27002	HAULING SERVICES FOR FOOTBALL EQUIPMENT (RENEWABLE) Due 07/02/2026 1:00pm; Open 07/02/2026 2:00pm; NO PREBID MEETING Original: 50011-ULLAF27002	06/17/2026	07/02/2026 2:00:00 PM CT

Contact Information for Bid # 50011-ULLAF27002

Department	++ University - University of Louisiana at Lafayette
Section	Purchasing Office
Dept Code	50011
Contact	Marie Frank
Address	P.O. Box 40197 Lafayette, LA 70504-0197
Phone	337-482-5396
Fax	337-482-5059
Email	purchasing@louisiana.edu
URL	https://louisiana.edu

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Invitation to Bid

Solicitation File Number: 27002

Title: Hauling Services For Football Equipment (Renewable)

Bid Schedule:

1. Pre-Bid Meeting (in-person): None

2. Due Date/Time (email only): Thursday, July 2, 2026 1:00pm

3. Bid Opening (Zoom only): Thursday, July 2, 2026 2:00pm

Meeting ID: 951-9855-5126 Password: 27002

Submit Bid To:*

University of Louisiana at Lafayette

Office of Purchasing

ULLafayetteBids@louisiana.edu

To maintain the integrity of the bid process,

please do not cc any other University email

address when submitting your bid.

Buyer of Record: Lorita Raymond

Buyer Phone: (337) 482-1078

Email: Lorita.Raymond@louisiana.edu

General Instructions to Bidders

1. Hard copies of sealed bids will no longer be accepted. To be considered, all bids must be received electronically by

the due date and time at the email address listed above in the “Submit Bid To:” section.

2. Sealed bids for providing the items and/or services specified are hereby solicited and will be received

electronically by the Office of Purchasing at ULLafayetteBids@louisiana.edu, until the specified due date and time.

Bidder is solely responsible for the timeliness of the bid submittal. The Purchasing Office is not responsible for any

delays.

3. Bid submissions must be signed by a person authorized to bind the vendor. In accordance with Louisiana R.S.

39:1594, the person signing the bid must be: (1) any corporate officer listed on the most current annual report on file

with the secretary of state, or the signature on the bid is that of any member of a partnership or partnership in

commendam listed in the most current partnership records on file with the secretary of state; or (2) an authorized

representative of the corporation, partnership, or other legal entity and the Bidder submits or provides upon request

a corporate resolution, certification as to the corporate principal, or other documents indicating authority which are

acceptable to the public entity, including registration on an electronic Internet database maintained by the public

entity; or (3) entity has filed in the appropriate records of the secretary of state in which the public entity is located,

an affidavit, resolution, or other acknowledged or authentic document indicating the names of all parties authorized

to submit bids for public contracts.

4. When bid is submitted by email, the subject line must show the Solicitation/File No. and submission must be received

by bid deadline.

5. Read the entire solicitation, including all terms, conditions and specifications.

6. All bid information and prices must be typed or written in ink. Any corrections, erasures or other forms of alteration

to unit prices are to be initialed by the Bidder.

7. Bid prices shall include all delivery charges paid by the vendor, F.O.B. UL Lafayette Destination, unless otherwise

provided in the solicitation. Any invoiced delivery charges not quoted and itemized on the UL Lafayette purchase

order are subject to rejection and non-payment.

8. Payment terms: Net 60 after receipt of properly executed invoice or delivery and acceptance, whichever is later.

9. By signing this solicitation, the Bidder certifies compliance with all general instructions to Bidders, terms, conditions

and specifications; and further certifies that this bid is made without collusion or fraud.

10. Mandatory bid requirements are detailed immediately following the Standard Terms & Conditions section.

11. There will be no pre-bid meeting for this solicitation.

12. Quantities listed in these specifications are approximate and are not guaranteed by the University. The University

reserves the right to increase or reduce quantity as needed if in the best interest of the University.

Solicitation File No. 27002 – Due Thursday, July 2, 2026 at 1:00PM

Page 1 of 21

Standard Terms & Conditions

These standard terms and conditions shall apply to all UL Lafayette solicitations, unless otherwise specifically amended

and provided for in the special terms and conditions, specifications, or other solicitation documents. In the event of conflict

between the General Instructions to Bidders or Standard Terms & Conditions and the Special Terms & Conditions, the

Special Terms & Conditions shall govern.

Bids submitted are subject to provisions of the laws of the State of Louisiana, including but not limited to: the Louisiana

Procurement Code (R.S. 39:1551-1736); Purchasing Rules and Regulations (Title 34 of the Louisiana Administrative Code);

Executive Orders; and the terms, conditions, and specifications stated in this solicitation.

1. Bid Delivery and Receipt

To be considered, Bidders may submit bids electronically to ULLafayetteBids@louisiana.edu. When bid is submitted

by email, the subject line must show the Solicitation/File No. and must be received by bid deadline.

Bidders are advised that the U.S. Postal Service does not make deliveries to the Purchasing Office. Bids will no longer

be accepted by mail or in person. Bidder is solely responsible for the timely delivery of its bid, and failure to meet the

bid due date and time shall result in rejection of the bid.

2. Bid Forms

Bids are to be submitted on and in accordance with the UL Lafayette solicitation forms provided, and must be signed

by an authorized agent of the vendor. Bids submitted on other forms or in other price formats may be considered

informal and may be rejected in part or in its entirety. Bids submitted in pencil and/or bids containing no original

signature indicating the Bidder’s intent to be bound will not be accepted.

3. Interpretation of Solicitation/Bidder Inquiries

If Bidder is in doubt as to the meaning of any part or requirement of this solicitation, Bidder may submit a written

request for interpretation to the Buyer-of-Record at the email address on page 1 of this solicitation. Written inquiries

must be received in the UL Lafayette Office of Purchasing no later than five (5) calendar days prior to the opening of

bids, and shall be clearly cross-referenced to the relevant solicitation/specification in question.

No decisions or actions shall be executed by any Bidder as a result of oral discussions with any UL Lafayette employee

or consultant. Any interpretation of the documents will be made by formal addendum only, issued by the UL Lafayette

Office of Purchasing, and mailed or delivered to all Bidders known to have received the solicitation. UL Lafayette shall

not be responsible for any other interpretations or assumptions made by Bidder.

4. Bid Opening

In-person bid openings have been suspended for the foreseeable future. Bidders may attend the public bid opening

of sealed bids and proposals conducted on Zoom. No information or opinions concerning the ultimate contract award

will be given at bid opening or during the evaluation process. Written bid tabulations will not be furnished. Bids may

be examined within 72 hours after bid opening. Information pertaining to completed files may be secured by

submitting a written request to the Buyer-of-Record at the email address shown in header.

5. Special Accommodations

Any “qualified individual with a disability” as defined by the Americans with Disabilities Act, who has submitted a bid

and desires to attend the public bid opening, must notify the UL Lafayette Office of Purchasing in writing not later

than seven days prior to the bid opening date of their need for special accommodations. If the request cannot be

reasonably provided, the individual will be informed prior to the bid opening.

6. Standards of Quality

Any product or service bid shall conform to all applicable federal, state and local laws and regulations, and the

specifications contained in the solicitation. Any manufacturer’s name, trade name, brand name, or catalog number

used in the specification is for the purpose of describing the standard of quality, performance, and characteristics

desired; and is not intended to limit or restrict competition. Bidder must specify the brand and model number of the

Solicitation File No. 27002 – Due Thursday, July 2, 2026 at 1:00PM

Page 2 of 21

product offered in his bid. Bids not specifying brand and model number shall be considered as offering the exact

product specified in the solicitation.

7. New Products/Warranty/Patents

All products bid for purchase must be new, never previously used, of the manufacturer’s current model and/or

packaging, and of best quality as measured by acceptable trade standards. No remanufactured, demonstrator, used

or irregular products will be considered for purchase unless otherwise specified.

The manufacturer’s standard published warranty and provisions shall apply, unless more stringent warranties are

otherwise required by UL Lafayette and specified in the solicitation. In such cases, the Bidder and/or manufacturer

shall honor the specified warranty requirements, and bid prices shall include any premium costs of such coverage.

Bidder guarantees that the products proposed and furnished will not infringe upon any valid patent or trademark;

and shall, at its own expense, defend any and all actions or suits charging such infringement, and shall save UL

Lafayette harmless.

8. Descriptive Information

Bidders proposing an equivalent brand or model are to submit descriptive information (such as literature, technical

data, illustrations, etc.) sufficient for UL Lafayette to evaluate quality, suitability, and compliance with the

specifications with the bid submission. Failure to submit descriptive information may cause bid to be rejected. Any

changes made by Bidder to a manufacturer’s published specifications shall be verifiable by the manufacturer. If items

bid do not fully comply with specifications, Bidder must state in what respect items deviate. Bidder’s failure to note

exceptions in its bid will not relieve the Bidder from supplying the actual products requested.

9. Bids/Prices/F.O.B. Point

• The bid price for each item is to be quoted on a “net” basis and F.O.B. UL Lafayette Destination, i.e. title passing

upon receipt and inclusive of all delivery charges, any item discounts, etc.

• Bids other than F.O.B. UL Lafayette Destination may be rejected.

• Bids indicating estimated freight charges may be rejected.

• Bids requiring deposits, payment in advance, or C.O.D. terms may be rejected.

• Bidders who do not quote “net” item prices and who separately quote an overall “lump sum” freight cost or

discount for all items shall be considered as submitting an “all-or-none” bid for evaluation and award purposes;

and risk rejection if award is made on an item basis.

• Prices shall be firm for acceptance for a minimum of 30 days, unless otherwise specified. Bids conditioned with

shorter acceptance periods may be rejected.

• Prices are to be quoted in the unit/packaging specified (e.g. each, 12/box, etc), or may be rejected.

• In the event of extension errors, the unit price bid shall prevail.

13. Taxes

Vendor is responsible for including all applicable taxes in the bid price. UL Lafayette is exempt from all Louisiana state

and local sales and use taxes. By accepting an award, resident and non-resident firms acknowledge their responsibility

for the payment of all taxes duly accessed by the State of Louisiana and its political subdivisions for which they are

liable, including but not limited to: franchise taxes, privilege taxes, sales taxes, use taxes, ad valorem taxes, etc.

11. Terms and Conditions

This solicitation contains all terms and conditions with respect to the purchase of the goods and/or services specified

herein. Submittal of any contrary terms and conditions may cause your bid to be rejected. By signing and submitting

a bid, vendor agrees that contrary terms and conditions which may be included in its bid are nullified; and agrees that

this contract shall be construed in accordance with this solicitation and governed by the laws of the State of Louisiana.

12. Vendor Forms/ UL Lafayette Signature Authority

Solicitation File No. 27002 – Due Thursday, July 2, 2026 at 1:00PM

Page 3 of 21

The terms and conditions of the UL Lafayette solicitation, purchase order and contract shall solely govern the purchase

agreement, and shall not be amended by any vendor contract, form, etc.

The University’s Vice President of Administration and Finance, chief procurement officer, or authorized designee, is

delegated sole authority to execute/sign any vendor contracts, forms, etc., on behalf of UL Lafayette. Departments

are expressly prohibited from signing any vendor forms.

Any such vendor contracts/forms bearing unauthorized signatures shall be null and void, shall have no legal force, and

shall not be recognized by UL Lafayette in any dispute arising therefrom. Vendors who present any such forms to

department users for signature without regard to this strict UL Lafayette policy may face contract cancellation,

suspension, and/or debarment.

13. Awards

The intent is to award this bid to the lowest responsible and responsive Bidder. UL Lafayette reserves the right: (1) to

award items separately, grouped, or on an all-or-none basis, as deemed in its best interest; (2) to reject any or all bids

and/or items; and (3) to waive any informalities.

All solicitation specifications, terms and conditions shall be made part of any subsequent award as if fully reproduced

and included therein, unless specifically amended in the formal contract.

14. Acceptance of Bid

Only the issuance of an official UL Lafayette purchase order, contract, Notification of Award letter, or a Notification of

Intent to Award letter shall constitute the University’s acceptance of a bid. UL Lafayette shall not be responsible in

any way to a vendor for goods delivered or services rendered without an official purchase order and/or contract.

15. Applicable Law

All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.

16. Awarded Products/Unauthorized Substitutions

Only those awarded brands and numbers stated in the UL Lafayette contract are approved for delivery, acceptance,

and payment purposes. Any substitutions must be reviewed and approved by the UL Lafayette Office of Purchasing

prior to awarding the contract. Unauthorized product substitutions are subject to rejection at time of delivery, post-

return at vendor’s expense, and non-payment.

17. Testing/Rejected Goods

Vendor warrants that the products furnished will be in full conformity with the specification, drawing or sample, and

agrees that this warranty shall survive delivery, acceptance, and use. Any defect in any product may cause its rejection.

UL Lafayette reserves the right to test products for conformance to specifications both prior to and after any award.

Vendor shall bear the cost of testing if product is found to be non-compliant. All rejected goods will be held at vendor’s

risk and expense, and subject to vendor’s prompt disposition. Unless otherwise arranged, rejected goods will be

returned to the vendor freight collect.

18. Delivery

Vendor is responsible for making timely delivery in accordance with its quoted delivery terms. Vendor shall promptly

notify the UL Lafayette Department and/or UL Lafayette Office of Purchasing of any unforeseen delays beyond its

control. In such cases, UL Lafayette reserves the right to cancel the order and to make alternative arrangements to

meet its needs.

19. Default of Vendor

Failure to deliver within the time specified in the bid/award will constitute a default and may be cause for contract

cancellation. Where the University has determined the vendor to be in default, UL Lafayette reserves the right to

purchase any or all goods or services covered by the contract on the open market and to surcharge the vendor with

costs in excess of the contract price. Until such assessed surcharges have been paid, no subsequent bids from the

defaulting vendor will be considered for award.

Solicitation File No. 27002 – Due Thursday, July 2, 2026 at 1:00PM

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20. Vendor Invoices

Invoices shall reference the UL Lafayette purchase/release order number, vendor’s packing list/delivery ticket number,

shipping/delivery date, etc. Invoices are to be itemized and billed in accordance with the order, show the amount of

any prompt payment discount, and submitted on the vendor’s own invoice form. Invoices submitted by the vendor’s

supplier are not acceptable.

21. Delinquent Payment Penalties

Delinquent payment penalties are mandated and governed by Louisiana R.S. 39:1695. Vendor penalties to the contrary

shall be null and void, shall have no legal force, and shall not be recognized by UL Lafayette in any dispute arising

therefrom.

22. Assignment of Contract/Contract Proceeds

Vendor shall not assign, sublet or transfer its contractual responsibilities, or payment proceeds thereof, to another

party without the prior written consent and approval of the UL Lafayette Office of Purchasing. Unauthorized

assignments of contract or assignments of contract proceeds shall be null and void, shall have no legal force, and shall

not be recognized by UL Lafayette in any dispute arising therefrom.

23. Contract Cancellation/Termination

UL Lafayette has the right to cancel any contract for cause, in accordance with purchasing rules and regulations,

including but not limited to: (1) failure to deliver within the time specified in the contract; (2) failure of the product or

service to meet specifications, conform to sample quality or to be delivered in good condition; (3) misrepresentation

by the vendor; (4) fraud, collusion, conspiracy or other unlawful means of obtaining any contract with the University;

(5) conflict of contract provisions with constitutional or statutory provisions of state or federal law; (6) any other

breach of contract.

UL Lafayette has the right to cancel any contract for convenience at any time by giving thirty (30) days written notice

to the vendor. In such cases, the vendor shall be entitled to payment for compliant deliverables in progress.

24. Prohibited Contractual Arrangements

Per Louisiana R.S. 42:1113.A, no public servant, or member of such a public servant’s immediate family, or legal entity

in which he has a controlling interest shall bid on or enter into any contract, subcontract, or other transaction that is

under the supervision or jurisdiction of the agency of such public servant. See statute for complete law, exclusions,

and provisions.

25. Equal Employment Opportunity Compliance

By submitting and signing this bid, vendor agrees to abide by the requirements of the following as applicable: Title VI

and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972; federal Executive Order

11246; federal Rehabilitation Act of 1973, as amended; the Vietnam Era Veteran’s Readjustment Assistance Act of

1974; Title IX of the Education Amendments of 1972; the Age Act of 1975; the Americans with Disabilities Act of 1990.

Vendor agrees not to discriminate in its employment practices and will render services under any contract entered

into as a result of this solicitation without regard to race, color, religion, sex, age, national origin, veteran status,

political affiliation, handicap, disability, or other non-merit factor. Any act of discrimination committed by vendor, or

failure to comply with these statutory obligations when applicable, shall be grounds for termination of any contract

entered into as a result of this solicitation.

26. Mutual Indemnification

Each party hereto agrees to indemnify, defend, and hold the other, its officers, directors, agents and employees

harmless from and against any and all losses, liabilities, and claims, including reasonable attorney’s fees arising out of

or resulting from the willful act, fault, omission, or negligence of the indemnifying party or of its employees,

contractors, or agents in performing its obligations under this agreement, provided however, that neither party hereto

shall be liable to the other for any consequential damages arising out of its willful act, fault, omission, or negligence.

27. Certification of No Suspension or Debarment

Solicitation File No. 27002 – Due Thursday, July 2, 2026 at 1:00PM

Page 5 of 21

Commodity Codes

• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local

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