Project Information

Bid Title

26-031-LH CX300 Communications Service Monitor and Accessories (2-5-26)

Issuing Agency

Macon Bibb County

Location

Georgia

Published Date

Jan 20, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-031-LH

Original Source

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Bid Documents

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Project Description

26-031-LH CX300 Communications Service Monitor and Accessories (2-5-26)

January 20, 2026

Published by cwimberly

General

Invitation

Notice is hereby given that Macon-Bibb County will receive sealed bids in the Macon-Bibb County Procurement Department, 700 Poplar Street, Suite 308, Macon, Georgia 31201, until 12:00 noon on Thursday, February 5, 2026, for CX 300 Communications Service Monitor and Accessories for the Macon-Bibb County Government.

NO BIDS WILL BE ACCEPTED AFTER THE ABOVE TIME.

Bids will be publicly opened and read in the Procurement Department Conference Room on Thursday, February 5, 2026, starting at 2:00 p.m. Questions must be submitted by Monday,January 26, 2026, by 3 p.m. standard eastern time via email only to lhardwick@maconbibb.us

Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise Stephens, Small Business Affairs at (478) 300-2297 or cstephens@maconbibb.us .

26-031-LH Communications Service Monitor

26-031-Attachment A

Bid Documents

Bid documents may be examined and obtained on Macon-Bibb County website to be viewed and downloaded from one of the links included below:

Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

Sealed Bid

SEALED Bids shall be delivered or mailed to:

Macon-Bibb County Procurement Department

Attn; Laura Hardwick

700 Poplar Street

Suite 308

Macon, GA 31201

478-803-0550

Lhardwick@maconbibb.us

Mark the outside of the envelope

“CX300 Communications Service Monitor and Accessories”

Attachment Preview

INVITATION FOR BID

FOR

CX 300 Communications Service Monitor and

Accessories

BID NUMBER: 26-031-LH

73096

72621

73090

72677

MACON-BIBB COUNTY, GEORGIA

ISSUED: Monday, January 20, 2026

BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, FEBRUARY 5, 2026

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

Macon-Bibb County City Hall

Macon, Georgia 31201

I. General

A. Invitation

1. Notice is hereby given that Macon-Bibb County will receive sealed bids in the Macon-

Bibb County Procurement Department, 700 Poplar Street, Suite 308, Macon, Georgia

31201, until 12:00 noon on Thursday, February 5, 2026, for CX 300

Communications Service Monitor and Accessories for the Macon-Bibb County

Government.

NO BIDS WILL BE ACCEPTED AFTER THE ABOVE TIME.

2. Bids will be publicly opened and read in the Procurement Department Conference Room

on Thursday, February 5, 2026, starting at 2:00 p.m. Questions must be submitted by

Monday, January 26, 2026, by 3 p.m. standard eastern time via email only to

lhardwick@maconbibb.us

3. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged

to participate in the solicitation process. Additionally, respondents are encouraged to use

M/W/DBE subcontractors where possible. Small and other disadvantaged businesses

requiring assistance with the competitive process can contact Charise Stephens, Small

Business Affairs at (478) 300-2297 or cstephens@maconbibb.us .

B. Bid Documents

1. Bid documents may be examined and obtained on Macon-Bibb County website to be

viewed and downloaded from one of the links included below:

Georgia Procurement Registry website

http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

Sealed Bid

SEALED Bids shall be delivered or mailed to:

Macon-Bibb County Procurement Department

Attn; Laura Hardwick

700 Poplar Street

Suite 308

Macon, GA 31201

478-803-0550

Lhardwick@maconbibb.us

Mark the outside of the envelope

“CX300 Communications Service Monitor and Accessories”

C. Validity

1. No bid may be withdrawn for a period of sixty (60) days after time has been called on

date of bid opening.

2. All prices shall be Delivered prices, FOB Destination, after deducting all non–applicable

taxes, delivered to each requesting department or office. Vehicles shall be ready to use.

D. Forms

1. The enclosed Macon-Bibb County bid form shall be used; use of other documents may

deem the bid non-responsive. Additionally, all submission documents should be

completed and included with the bid; failure to include completed, signed, and notarized

forms (as applicable) may deem the bid non-responsive.

E. Local Preference

1. Macon-Bibb County reserves the right to award bids to County businesses and merchants

whose bid is within 5% (five percent) of the lowest responsive and responsible bid

which conforms to the Invitation to Bid. INSTRUCTIONS TO BIDDERS

i. No consideration will be given any claim based on lack of knowledge of existing

conditions, except where the Contract Documents make definite provisions for

adjustment of cost or extension of time due to existing conditions that cannot be

readily ascertained.

2. Document Discrepancies

ii. Should the bidder find discrepancies in, or omissions from the documents, he

shall at once notify the Macon-Bibb County Procurement Department.

iii. Requests for Interpretations of Drawings and Specifications shall be made in

writing to the Macon-Bibb County Procurement Department no later than

Friday, January 26, 2026, by 3:00 pm standard eastern time. All questions must

come email only to Lhardwick@maconbibb.us

iv. Any subsequent instructions to bidders will be issued in the form of addenda to

the specifications and sent to the bidder. All addenda shall be enumerated in

the Bid Form.

v. All definitions set forth in the specifications are applicable to this Instruction to

Bidders, the Bid Form and the proposed Contract Documents including, but not

limited to, drawings, project manual, and any addenda issued prior to receipt of

bids.

1. Addenda are written or graphic instruments issued prior to the execution of the Contract

that may modify or interpret the bidding documents by deletion, additions, clarifications,

or corrections.

2. Addenda will become part of the Contract Documents when the Contract is executed.

b. Submittals

i. For bids to be considered, the complete bid document package should be

submitted including each of the following completed documents.

1. Bid Form

2. Bidder’s Qualification Form

3. List of Sub-Contractors

4. Minority Participation Goal

5. Financial & Legal Stability Statement

6. Bid Bond in amount of 5% of the total base bid.

7. E-Verify Affidavit

8. Non-Collusion Affidavit

II. Instructions To Bidders

a. Definitions

i. Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in these

specifications, it shall mean Macon-Bibb County, a political subdivision of the

State of Georgia acting through the Macon-Bibb County Board of

Commissioners.

ii. Wherever the term “work” occurs in these specifications, it shall mean the work

as defined herein, including, all labor, materials, equipment, transportation, and

supervision necessary to complete the contract.

b. Related Documents

i. Specifications (Attachment “A”)

ii. Bid Form

iii. Bidder’s Qualification Form

iv. Bidder MBE Plan Form

v. List of Sub-contractors

vi. Financial & Legal Stability Statement

vii. Bond Forms

viii. E-Verify Affidavit

c. Bidder’s Representation

i. Each bidder, by making his bid, represents that he has:

1. Read and understand the bidding documents; and,

2. Visited the site and became familiar with the local conditions under

which the work is to be performed.

a. Bidders should examine the areas wherein work of this project

is to be carried out and shall take into consideration all

conditions that might affect his work.

i. The failure of the bidder to inspect firsthand the areas

affected by work in this project shall not relieve him

of the obligation to comply fully with the scope of

the work as defined herein.

F. Reservations

1. Macon-Bibb County reserves full freedom (in addition to the right to reject any and all

bids) in awarding bids to consider all available factors including, but not limited to, price,

the provision of needed and unneeded features, usefulness to the department and prior

Macon-Bibb County experience. Hence, Macon-Bibb County may award bids to other

than the lowest bidder if in the judgment of the Board of Commissioners the interest of

the County will be best served by award to another. Any required information not

submitted with bids shall deem bid nonresponsive.

2. Unless otherwise specified, manufacturer’s names, trade names, brand names,

information and/or catalog numbers listed herein are intended only to identify the quality

level desired. They are not intending to limit competition. The bidder may offer any

equivalent product that meets or exceeds the specification. If bids are based on

equivalent products, the bidder shall indicate on the bid form the alternate manufacturer’s

name and catalog number and shall include complete descriptive literature and/or

specifications along with proof that the proposed equivalent either meets or exceeds this

specification. The County reserves the right to be the sole judge of what is equal and

acceptable. If a bidder fails to name a substitute, he shall furnish goods identical to the

bid specifications.

Commodity Codes

• NAICS 423430Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
• NAICS 541519Other Computer Related Services
• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance

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