Project Information

Bid Title

Camping World Stadium Main Bowl Sound System Upgrade

Issuing Agency

City of Orlando

Location

Florida

Published Date

Jul 29, 2026

Closing Date

Aug 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Camping World Stadium Main Bowl Sound System Upgrade

Addenda: 1

Release Date: 6/30/2026

Due Date: 8/7/2026

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Camping World Stadium Main Bowl Sound System Upgrade

Last updated by Addendum #1 on Jul 25, 2026 3:17 AM

Request For Proposal

Orlando Venues

28706 , 28796 , 80380 , 80382 , 84014 ... show all

Project ID: RFP26-0476

Release Date: Tuesday, June 30, 2026

· Due Date: Friday, August 7, 2026 2:00pm

Posted Tuesday, June 30, 2026 5:09pm

All dates & times in Eastern Time

Draft Response Events RSVP No Bid8 days, 16 hours, 20 minutes

Post Information

Posted At:Tue, Jun 30, 2026 5:09 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Orlando (City) is soliciting Proposals from interested and qualified Proposers to provide turn-key Bowl Audio System Upgrade to the City for Camping World Stadium (CWS) located at 1 Citrus Bowl Place, Orlando, FL 32805.

1. Introduction - The Request for Proposal represents the minimum requirements to furnish a complete turn-key package as described in this RFP. The City has contracted with consultant Anthony James Partners (AJP) to provide input on this project including but not limited the scope of work, technical requirements, specifications, conceptual drawings, and audio market information.

1. 1. The Contractor will provide the Work described in the RFP Documents on a 'turnkey basis.’ Work contemplated by this RFP includes, unless otherwise indicated, manufacturing, supply, delivery, installation, labor, related services (including design) and testing of all equipment and materials necessary to install and operate the Camping World Stadium Upgrades as described in the RFP Documents, and more particularly in the performance specifications included in the RFP Documents.
   2. Proposers responding to this RFP must provide pricing for a complete turn-key installation, including pricing for the provision and installation of all items necessary to provide finished and fully operational systems. Materials, equipment, and related services required for the provision and installation of such a system, not expressly addressed in this RFP, are understood to be the responsibility of the Proposer.

1. General Description - The Contractor shall provide a complete, workable, and operational system including all labor, equipment, tools, material, engineering, supervision, licenses, insurance, and permits to engineer, manufacture, and install a fully integrated and operational Sound Reinforcement System within the main seating bowl of the stadium highlighted by the following:

1. 1. Stadium Bowl Seating and Event Space Sound Reinforcement System:

1. 1. 1. Main Bowl Loudspeaker Systems
      2. Main Bowl Delay Ring / Fill Loudspeaker Systems
      3. Event Floor or Field Fill Loudspeaker System
      4. Portable Event Floor or Field Sound System
      5. Front of House (FOH) Console
      6. Wireless Microphone System Upgrades
      7. Digital Signal Processing (DSP) System
      8. Dedicated Audio Network Upgrades
      9. System Power Amplifiers
      10. System Equipment Racks
      11. System Cabling
      12. System Related Electrical Power Upgrades

1. Definitions

1. 1. “Proposer” shall mean each Vendor submitting a proposal in response to this RFP.
   2. “Contractor” shall mean the Vendor that has been selected to provide products or services or both to the City.
   3. “City” or "Owner" shall mean City of Orlando.
   4. “Code Authority having Jurisdiction” shall mean the office or Agency responsible for assuring the work’s compliance with the State Building Code.
   5. “Contract” shall mean any written contract entered between the City and Contractor following the award of a contract with respect to this project.
   6. “Substantial Completion” – shall be defined as all work under the Contract has been substantially completed in accordance with the terms of the Contract and all systems are fully operational and ready for the intended use. Systems shall be installed, all rack equipment installed, all cabling completed, system has been commissioned and tested in accordance with applicable requirements of the Technical Specifications and the Contract. The project is ready for final punch list by the City and/or the City's designated representative.
   7. “Guaranteed Completion” – shall be defined as all punch list items have been completed, Closeout Documentation has been turned over, and all work under the Contract is ready for final acceptance by the City once three (3) consecutive problem free events have been completed as defined by Section 5.9.E.
   8. “RFP Documents” – refers to the request for proposals issued by the City and more specifically consisting of the RFP titled "Camping World Stadium Audio System Upgrades" dated July 15, 2026 and any attachments, and addenda issued in writing following issuance of this RFP.
   9. “Vendor” – refers to each entity receiving this RFP and from whom a proposal is being solicited.
   10. “Contract Sum” refers to the compensation, including all other fees, costs, expenses, taxes and other amounts to be paid to the Contract for the Work.

Background

Since Camping World Stadium opened in 1936, it has hosted thousands of events and welcomed millions of fans. Over the years, it has been updated many times to stay modern, remain competitive and attract high-profile sporting events and concerts.

Since 2014, the stadium has brought numerous milestone events to Orlando—like WrestleMania 33, six NFL Pro Bowls, several FIFA Club World Cup matches, Monster Jam World Finals, three annual bowl games and sold-out concerts by artists like Paul McCartney, the Rolling Stones, Bad Bunny, The Weekend and Stray Kids. These events generate huge economic benefits, including $181.5 million from WrestleMania in 2017, $125 million from Electric Daisy Carnival (EDC) Orlando in 2022 and roughly $45 million each year from the NFL Pro Bowl.

Learn more about the stadium and its history by clicking the links below.

https://www.campingworldstadium.com/about-us

Timeline

Release Project Date:

June 30, 2026

Pre-Proposal Meeting (Mandatory):

July 14, 2026, 2:00pm

Varsity Club at Camping World Stadium, 1 Citrus Place, Orlando, FL 32805

Question Submission Deadline:

July 21, 2026, 5:00pm

Proposal Submission Deadline:

August 7, 2026, 2:00pm

JOIN THE VIRTUAL PROPOSAL OPENING.
Online: https://teams.microsoft.com/meet/247812984392459?p=UQi4czLy3lECvYgAmO
Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568
Once dialed-in and prompted, enter the Conference ID: 247 812 984 392 459
Passcode: ZT3DA7ER

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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