Project Information

Bid Title

Branded Coffee & Beverage Products, Equipment, and Support Services

Issuing Agency

Houston Independent School District

Location

Texas

Published Date

Jun 12, 2026

Closing Date

Jun 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-05-29

Original Source

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Bid Documents

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Project Description

Bid Information

Type	RFP
Status	Issued
Number	26-05-29 (Branded Coffee & Beverage Products, Equipment, and Support Services)
Issue Date & Time	6/12/2026 05:00:01 PM (CT)
Close Date & Time	6/29/2026 11:00:00 AM (CT)
Question Cut Off Date	6/25/2026 11:00:00 AM (CT)
Notes	REQUEST FOR PROPOSALS (RFP) INVITATION FOR VENDOR RESPONSE Dear Vendor, The Houston Independent School District is interested in receiving proposals from qualified individuals and/or organizations ("Vendor") for the procurement of select goods and/or services, as specified within this Request for Proposals ("RFP" or "Solicitation"). HISD Project Number: 26-05-29 Project Name: Branded Coffee & Beverage Products, Equipment, and Support Services In accordance with Houston ISD policies and procedures, HISD schools and/or departments are authorized to engage with "Approved Vendors" only.  An HISD Approved Vendor is one that has been authorized for use upon having met a set of pre-determined criteria through a formal procurement process and awarded a contract ("Contract", "Agreement", or "Project") upon approval by the HISD Board of Education. The first step in obtaining Approved Vendor status is to respond to this solicitation and submit all required information and documentation. Upon completion of the Project evaluation process and verification of compliance with HISD's liability insurance requirements and Minority/Women Owned Business Enterprises (MWBE) Program, one or more Vendors will be recommended to the Board of Education for contract award. Once the HISD Board of Education formally approves the selected Vendor(s) for award, the HISD Purchasing Services department will issue a Notice of Award letter, affirming the awarded Vendor(s) status as an Approved Vendor for this specific Project. The tentative term of this Project is from August 14, 2026 , through June 30, 2027, with four (4) annual renewals, not to extend beyond June 30, 2031 .  Thereafter, HISD at its sole discretion may elect to either extend the Project for a term not to exceed 90 days for business continuity purposes, if needed. Pre-Proposal Conference: A Pre-Proposal conference will be held virtually via Microsoft Teams at 11:00 AM CST on June 23, 2026. Vendors interested in participating in the Pre-Proposal Conference must RSVP by registering with the link provided below.  Please include the following information in your registration: Vendor company name, attendee first and last name, and email address. Click this link to register for the Pre-Proposal Meeting The HISD Category Specialist assigned to this solicitation is listed below.  Any questions or concerns arising out of this RFP are to be directed to such individual in writing.  Questions pertaining to the solicitation process or related to the scope or specifications contained in this RFP should be submitted via the electronic bidding portal by the deadline specified within the RFP.  Answers to all questions received will be posted as an Addendum to this RFP within the electronic bidding portal. Thank you in advance for your participation in this solicitation. Sincerely, Coordinator Name: Jennifer Cortez Email Address: JCORTEZ9@HoustonISD.org Office Main Number: 713-556-6515 Direct Line: 713-556-8936 Purchasing Services Department Houston Independent School District Hattie Mae White Educational Support Center 4400 West 18th Street Houston, TX 77092 Keep up with the latest news from HISD: www.HoustonISD.org

Contact Information

Name	Jennifer Cortez
Address	4400 West 18th Street Route 1 Houston, TX 77092-8501 USA
Phone	(713) 556-8936
Fax
Email	jcortez@houstonisd.org

Bid Attachments

File Name	Description	File Size
14 items in 1 pages
NS RFP Part I Scope of Work - Specific Conditions.pdf (please login to view this document)	RFP - Part I - Scope of Work & Specific Conditions: Vendors must review thoroughly the attached SOW and specific conditions associated with this RFP and upload an official proposal in response to this solicitation under the "Response Attachments" tab.	1.22 MB	349180	7479215
HISD Standard Terms & Conditions 12.03.25.pdf (please login to view this document)	HISD Standard Terms & Conditions: These Standard Terms & Conditions are requirements that are binding upon award of a HISD Contract to the selected vendor(s). These terms outline the District’s expectations regarding the vendor's performance in connection with the District’s purchases.	376 KB	349180	7085237
VENDOR FORM - Attachment B HUB Participation - 121025.pdf (please login to view this document)	VENDOR FORM - Attachment B - HUB Participation: Vendor must download this form, complete it, and upload completed and signed form under "Response Attachments" tab. IMPORTANT: HUB Participation documents are a part of Proposer’s evaluation. This documentation is required for your proposal to be evaluated by the district. HISD will determine whether the Proposer’s efforts meet the minimum standards of “Good Faith Effort” consistent with the district’s policy on the participation of HUBs. Failure to provide the required HUB documentation will be considered non-compliant. If a company is deemed non-compliant, it can lead to disqualification from the provision of goods and services to the district for current and/or future projects.	1.06 MB	349180	7096870
VENDOR FORM EOO RFP.pdf (please login to view this document)	VENDOR FORM Execution of Offer (EOO): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" Tab.	291 KB	349180	7479339
VENDOR FORM Certificate of Insurance.pdf (please login to view this document)	VENDOR FORM - Certificate of Liability Insurance (ACORD Form) and Insurance Verification Form: All prospective vendors must provide both a Certificate of Liability Insurance (ACORD form) and an Insurance Verification Form signed by the insurance agent/broker. The sample ACORD form provided herein displays the types of coverage and limits required of all vendors by the HISD Risk Management department. Both forms must be uploaded under "Response Attachments" Tab	824 KB	349180	4501039
VENDOR FORM - HB 1295 - Certificate of Interested Parties_Rev.11.2024.pdf (please login to view this document)	VENDOR FORM (HB 1295) - Certificate of Interested Parties: Vendor must complete the form online at h ttps://www.ethics.state.tx.us/filinginfo/1295/ and upload the completed and signed form under the "Response Attachments" tab." Ensure to name "Houston ISD" as the Governmental Entity and the RFP Number referenced in this solicitation as the Contract ID Number.	884 KB	349180	6358340
VENDOR FORM W-9 (Rev. 3-2024).pdf (please login to view this document)	VENDOR FORM - IRS Form W-9 (Rev. 3-2024): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" tab. Vendors must ensure that the Legal Name and the Taxpayer Identification Number (TIN) entered on this form matches exactly with the information referenced in their IRS income tax return.	137 KB	349180	5873673
VENDOR FORM Conflict of Interest (CIQ).pdf (please login to view this document)	VENDOR FORM - Conflict of Interest Questionnaire (Form CIQ): Vendors must download this form, complete it, and upload completed and signed form under the "Response Attachments" tab. If the prospective vendor doesn't have any conflict of interest to disclose, then enter your individual or company name on line 1, enter "Not Applicable" or "N/A" on line 3, and then sign and date on line 7.	733 KB	349180	4533709
VENDOR FORM Reference Survey.pdf (please login to view this document)	VENDOR FORM - Reference Survey: The Evaluation Committee considers Vendor’s reputation and quality of Vendor’s goods or services in the evaluation of this Proposal. To aid in this process, the District requests that Proposer send the attached Vendor Form, Performance Evaluation Survey (Survey) to three (3) valid references. It is Proposer’s sole responsibility to ensure that Surveys are sent to Vendor’s desired references. Recipients must return the completed survey to HISD by the method(s) outlined on the Survey. The District will not accept a Survey returned by Vendor or a Survey returned after the assigned deadline.	328 KB	349180	7479265
VENDOR FORM - Criminal History Background.pdf (please login to view this document)	VENDOR FORM - Criminal History Background Check: All vendors are required to download this form and then upload a completed and signed copy under the "Response Attachments" tab. The purpose of this form is for vendors to indicate whether their engagement with Houston ISD under this project/contract will involve direct contact with students, as defined within the form.	234 KB	349180	7479326
VENDOR FORM Pre Employment - Pre-Service Affidavit.pdf (please login to view this document)	VENDOR FORM – Pre-Employment / Pre- Service A ffidavit (TEC Chapter 22A): Texas Education Code Chapter 22A requires all “service providers” to educational entities to complete a Pre-Employment / Pre-Service Affidavit on the form adopted by the Texas Education Agency (TEA) before providing services. “Service provider” includes contractors, subcontractors, tutoring providers, staffing agencies, entities operating campus charters under TEC §11.174, and any of their employees. HISD’s Instructions for Completing Pre-Employment or Pre-Service Affidavit for Educational Entities and the TEA Pre-Employment / Pre-Service Affidavit for Educational Entities form are included in this solicitation as a Vendor Form. All proposers who will provide on-site services at instructional campuses are required to comply with this law. Completed affidavits must be uploaded to the “Response Attachments” tab along with your proposal.	261 KB	349180	7479332
VENDOR FORM - HISD Fingerprint Appointment Registration.pdf (please login to view this document)	VENDOR FORM - HISD Fingerprint Appointment Registration Form: All vendors who may or will have direct contact with students and continuing duties in connection with this contract must be fingerprinted as indicated in the Solicitation. Vendors should provide a copy of this form to their employees and/or subcontractor employees so that they may schedule an appointment to be fingerprinted. All employees/subcontractor requiring to be fingerprinted should not perform services in connection with this contract until HISD has reviewed their criminal history background and cleared them to perform services.	351 KB	349180	4395218
VENDOR FORM - Certification Regarding Federal Lobbying.pdf (please login to view this document)	VENDOR FORM - Certification Regarding Federal Lobbying: All prospective vendors must complete and upload it here as a PDF document under "Response Attachments" tab.	331 KB	349180	5066222
VENDOR FORM - Compliance with Buy American Provision (1).pdf	VENDOR FORM - Buy American Provision: All prospective vendors must complete the Compliance with Buy American Provision and upload it under the "Response Attachment" tab.	160 KB	349180	6894216

Commodity Codes

• NAICS 311920Coffee and Tea Manufacturing
• NAICS 312111Soft Drink Manufacturing
• NAICS 424490Other Grocery and Related Products Merchant Wholesalers
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561210Facilities Support Services
• NAICS 722310Food Service Contractors

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