Project Information

Bid Title

IFB-25-26-045 South Boston Road Construct Westbound Third Lane

Issuing Agency

City of Danville

Location

Virginia

Published Date

Feb 18, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-26-045

Original Source

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Bid Documents

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Project Description

Bid Number:	25-26-045
Bid Title:	IFB-25-26-045 South Boston Road Construct Westbound Third Lane
Category:	Construction Services Bids
Status:	Open

Description: Addendum No.1 Bid Open Date Extended to March 17,2026 at 2:00PM Last Day for Questions Extended to February 26,2026 by 5:00PM Pre-Bid Attendee- Agenda IFB-25-26-045 South Boston Road Construct Third Westbound Lane from Kentuck Rd to Airport Dr. Pre-Bid Meeting Wednesday, January 28,2026 at 10:00AM Last Day for Questions Thursday February 5,2026 by 5:00PM Bid Opens Tuesday February 24,2026 at 2:00PM Publication Date/Time: 1/15/2026 12:00 AM Closing Date/Time: 3/17/2026 2:00 PM Pre-bid Meeting: 01/28/2026 @ 10:00AM Contact Person: Carol Henley Purchasing Director 427 Patton Street Danville, VA 24541 Phone: 434-799-6528 Option 4 Fax: 434-799-5102 E-Mail: purchasing@danvilleva.gov Related Documents: 25-26-045-South Boston Road Construct Westbound Third Lane 25-26-045-Pre-Bid Attedndee-Post 25-26-045-SouthBostonRd-Add1-26.02.18-Final Post

Attachment Preview

INVITATION FOR BID

Bid No. IFB 25-26-045

Title:

South Boston Road Construct Third Westbound Lane from Kentuck Rd. to Airport Dr.

Pre-Bid Meeting:

Last Day for

Questions:

A Pre-Bid Meeting will be held on January 28, 2026 at 10:00 a.m. at the 3rd

Floor Conference Room in the Municipal Building at 427 Patton Street and

on Microsoft Teams:

LINK TO JOIN PRE-BID MEETING VIA MICROSOFT TEAMS

Meeting ID: 236 501 559 288 12

Passcode: QY7oQ2NR

Questions may be submitted in writing via email to:

purchasing@danvilleva.gov until 5:00 PM on February 5, 2026.

Bid Closing

Date:

Sealed Bids shall be accepted no later than February 24, 2026, at 2:00 p.m.

at the Purchasing Department, 427 Patton Street, Room 304, Danville, VA

24541 or electronically through eVA.

Direct Inquiries

to:

Carol Henley, Director of Purchasing

(434) 799-6528

purchasing@danvilleva.gov

City Project Representative: Chris Franks, PE

Email: frankcp@danvilleva.gov

TABLE OF CONTENTS

1.0

2.0

3.0

* 4.0

5.0

General Conditions

Scope of Work

Supplemental General Conditions

Attachments (Standard Requirements, Project Manual, Plans, etc.)

Bid Proposal Form

*NOTE : LINKS ARE PROVIDED IN SECTION 4.0 TO ACCESS/DOWNLOAD BIDDING DOCUMENTS AND

PROPOSED CONTRACT DOCUMENTS WHICH HAVE IMPORTANT CONSEQUENCES TO THE CONTRACT.

SECTION 4.0 also contains links to access/download select Subsurface Information available to the City and

provided by the City in good faith to prospective Bidders for informational purposes only and which shall not be

considered part of the Contract Documents.

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IFB 25-26-045

South Boston Road Construct Third Westbound Lane from Kentuck Rd. to Airport Dr.

1.0 GENERAL CONDITIONS

1.1 Intent: The City of Danville, Virginia is requesting sealed Bids from responsible Bidders for

construction of a new westbound travel lane on South Boston Road from Kentuck Road to

Airport Drive in accordance with the Contract Documents.

A. Prequalification of Bidders: Bidders must be VDOT Prequalified in accordance with

Section 102.01 of the VDOT Specifications.

1.2 Sealed Bids must be received in the Purchasing office no later than 2:00 PM,

on February 24, 2026. Bids may be submitted electronically on eVA at

eva.virginia.gov or mailed or hand-delivered to the address listed below.

City of Danville

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

1.3 Pre-bid Conference: A pre-bid conference will be held on January 28, 2026 at 10:00 a.m.

at the 3rd Floor Conference Room in the Municipal Building, 427 Patton Street, Danville,

VA and on Microsoft Teams—see title page for link to join meeting.

1.4 Bid Inquiries: The last day for questions will be February 5, 2026 at 5:00 PM

Email Carol Henley at purchasing@danvilleva.gov

cc Chris Franks, PE (frankcp@danvilleva.gov)

If an Addendum is issued, it will be issued no later than 5:00 p.m. on February 13, 2026

except for an Addendum which extends the bid date. In any case, the final Addendum will

be issued no later than ten (10) calendar days prior to the bid opening date.

1.5 Davis Bacon: Compliance with the Davis-Bacon Act is required on this contract. See VDOT

Special Provisions and Supplemental Specifications located in the Project Manual for

additional information and pre-determined minimum wage rates.

1.6 Bonds: 5% Bid bond; 100% performance and payment bonds.

1.7 Time of Completion: See Project Manual for additional information.

Milestone 1:................................ 60 Days from Phase 1 NTP

Milestone 2:................................ December 15, 2026

Substantial Completion: ............. March 1, 2027

Final completion: ........................ April 5, 2027

1.8 Liquidated Damages: $1,350 dollars per day including Saturdays, Sundays, and Holidays.

Liquidated damages apply to Milestone 2, Substantial Completion, and final completion.

Liquidated damages do not apply to Milestone 1.

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IFB 25-26-045

South Boston Road Construct Third Westbound Lane from Kentuck Rd. to Airport Dr.

1.9 Owner’s Representative: Brian Dunevant, P.E., City Engineer

1.10 Engineer-of-Record: Whitman, Requardt and Associates, LLP

1.11 Code: All work performed shall conform to the Contract Documents. Reference is made to

the VDOT Specifications; the VDOT Standard Drawings; this Invitation for Bid; the

Standard Requirements; the Project Manual; and the Plans.

1.12 Retainage/Escrow: Retainage will not be withheld except for cause. See the Standard

Requirements for further information.

1.13 Bid Submittal Forms: Submit the following with Bid:

Fully executed Bid Proposal Forms

Fully executed Bid Bond on City of Danville, Virginia Bid Bond Form

Certification Regarding Lobbying

Certification Regarding Debarment

Fully executed VDOT Forms C-43, C-48, C-104, and C-105

Signed copies of each Addenda (if any)

1.14 Post-Bid Submittals:

Within ten (10) business days of the City’s issuance of Notice of Award, submit certificates

of insurance showing compliance with the required types and amounts of insurance

required in the Bidding Documents. Such certificates may be on form ACORD 25

(https://www.acord.org/forms-pages/acord-forms), or other form as may be acceptable to

the City.

Within ten (10) days of the City’s issuance of Notice of Award, submit fully executed

performance and payment bonds in the amount of 100% of the Contract Price. Such

performance and payment bonds shall be on City of Danville, Virginia Contract

Performance Bond and Contract Payment Bond Forms (see Project Manual: Selected

Project Forms section) or other forms as may be approved by the City.

2.0 SCOPE OF WORK

The Work consists of, but may not be limited to: construction surveying; selective demolition and

restoration of surface improvements; non-destructive excavation and location of subsurface

objects and utilities; coordination and cooperation with existing utility owners; preserving,

protecting, and supporting existing utilities; relocation of existing 8” sanitary sewer line;

modification and relocation of existing traffic signals, equipment, and related work including

installation of conduits by trenching and boring/directional-drilling, installation of cables, and

conductors; quality control monitoring, sampling, and testing; adjustment, demolition,

construction, and reconstruction of storm drainage; trench excavation; environmental protection;

modification, relocation, and construction of traffic signs, symbols, and markings; excavation and

grading; excavation and construction of aggregate base; construction of asphalt concrete base,

intermediate, and surface course; asphalt concrete leveling and overlay; flexible pavement

planing and tie-in planing; demolition, construction, and reconstruction of concrete curbs and

combination curb and gutter; temporary traffic control and maintenance of traffic; relocating

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IFB 25-26-045

South Boston Road Construct Third Westbound Lane from Kentuck Rd. to Airport Dr.

miscellaneous items and landscaping; restoration of disturbed surfaces; and incidental work as

required in accordance with the Plans and the Contract Documents.

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: The Contractor shall comply with the provisions of the Bidding Documents

and the following: The City of Danville’s Standard Requirements & Instructions for Bidding,

Version 3.0, dated July 1, 2025 amended for use with Federal-Aid Highway Projects (the

“Standard Requirements”), a copy of which is attached (See Section 4.0 herein).

3.2 Award:

A. If a Contract is awarded, the award will be made to the lowest responsive, responsible

Bidder.

A responsible Bidder is one that is VDOT prequalified in accordance with Section

102.01 of the VDOT Specifications and that has the capability, in all respects, to

perform fully the Contract requirements.

A responsive Bid is one that conforms in all material respects to the requirements of

the Invitation for Bid and that has been submitted by a responsible Bidder.

B. The City reserves the right to reject any or all Bids or offers that are deemed irregular

or non-responsive, to waive informalities and minor irregularities in Bids received, or

advertise for new Bids. The City, where permitted by law, may cancel the award of any

contract at any time before the execution of the Contract by all parties without liability

to the City. A Bid may be considered irregular or non-responsive and may be rejected

for any of the reasons listed in Section 1.3.4 of the attached Standard Requirements.

C. The City may, as part of its deliberations toward award of a contract, enter into a

memorandum of understanding with the apparent lowest responsive and responsible

Bidder if any of the items listed in Section 103.01 of the VDOT Specifications are

determined to be necessary.

3.3 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole

responsibility and authority for placing and when necessary, modifying each and every

Invitation for Bid, purchase order or other award issued by the City of Danville. In the

discharge of these responsibilities, the Director of Purchasing may be assisted by

assigned buyers. No other City officer or employee is authorized to order supplies or

services or in any way obligate the government of the City of Danville for any

indebtedness. Any purchases contrary to these provisions and authorities shall be void

and the City shall not be bound thereby.

B. This procurement process, including withdrawal of Bids and appeal or protests, is

governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA.”

Copies of the Procurement Code may be obtained by writing the City of Danville

Purchasing Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by

downloading from the City’s website, Finance Department, Purchasing Division. The

City of Danville does not discriminate against faith-based organizations.

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IFB 25-26-045

South Boston Road Construct Third Westbound Lane from Kentuck Rd. to Airport Dr.

3.4 Method of Bid Submission:

A. The allowable methods for submitting are electronic and paper submission. Bids will

not be accepted both electronically and on paper. Each Bidder must choose only one

method of submission to avoid any confusion or duplication of entries. The latest dated

and time stamped Bid will be the only Bid accepted and evaluated. No Bid may

be considered if received after the time and date specified for receipt of Bids.

B. Paper Submission: Bids must be written in ink or typewritten and shall be submitted on

the forms issued. Unsigned or qualified Bids will not be accepted. Envelopes must be

sealed and marked in the lower left-hand corner IFB 25-26-045 “South Boston Road

Construct Third Westbound Lane from Kentuck Rd. to Airport Dr.” and submitted

to the office indicated on the title page.

C. Electronic Submission: Bidders who choose to submit their Bids electronically must

ensure that they are registered on eVA at www.eva.virginia.gov. Bids can be found

under the Business Opportunities Tab > Virginia Business Opportunities (VBO). Search

IFB 25-26-045. When Addenda are issued, offerors that have submitted an electronic

response will have to RESUBMIT their response to the latest version of the solicitation.

D. Bidders are expected to examine all Bidding Requirements, Specifications, Drawings,

Bidding Documents, proposed Contract Documents, and the Site. Failure to do so will

be at the Bidder’s risk. Erasures or other changes must be initialed by the person

signing the Bid.

E. Contractors must be registered in eVA if the local public body is:

1. Accepting electronic AND paper responses

2. Awarding to a Bidder that has submitted a paper response

3. Posting award actions in eVA

There is no cost for eVA registration

F. SCC Number

Contractors organized as a stock or nonstock corporation, limited liability company,

business trust, or limited partnership or registered as a registered limited liability

partnership shall be authorized to transact business in the Commonwealth as a

domestic or foreign business entity if so required by Virginia Title 13.1 or Title 50 or as

otherwise required by law. A contactor organized or authorized to transact business in

the Commonwealth pursuant to Virginia Title 13.1 or Title 50 shall include in its Bid or

proposal the identification number issued to it by the State Corporation Commission.

Any Bidder or offeror that is not required to be authorized to transact business in the

Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise

required by law shall include in its Bid or proposal a statement describing why the

Bidder or offeror is not required to be so authorized.

3.5 Bidder Eligibility:

A. Bidders must be VDOT prequalified in accordance with Section 102 of the VDOT

Specifications.

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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