Project Information

Bid Title

Holding Cells Janitorial Services

Issuing Agency

Superior Court of California, County of Santa Clara

Location

California

Published Date

May 12, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

42226C

Original Source

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Bid Documents

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Project Description

Bid #	Title	Deadline	Documents
42226C	Holding Cells Janitorial Services	5/20/2026	Request for Proposal Question and Answer Document

Attachment Preview

REQUEST FOR

PROPOSALS

SUPERIOR COURT OF CALIFORNIA

COUNTY OF SANTA CLARA

REGARDING:

Holding Cells Janitorial Services

RFP 42226C

PROPOSALS DUE:

May 20, 2026 NO LATER THAN 1:00 P.M. PACIFIC TIME

GS-015 REV 4/8/26

1

1.0 BACKGROUND INFORMATION

The Santa Clara Superior Court (“Court”) is seeking a qualified janitorial company to provide

janitorial cleaning services for holding cells at five (5) courthouse locations, as well as general

and deep cleaning services as needed for all courthouses listed below:

• Palo Alto Courthouse – 270 Grant Street, Palo Alto, CA (holding cells)

• Hall of Justice East – 191 West Hedding Street, San Jose, CA (holding cells)

• Hall of Justice West – 200 West Hedding Street, San Jose, CA (holding cells)

• Family Justice Center Courthouse – 201 North First Street, San Jose, CA (holding cells)

• Old Courthouse – 161 North First Street, San Jose, CA

• Downtown Superior Court – 191 North First Street, San Jose, CA

• Morgan Hill Courthouse – 301 Diana Avenue, Morgan Hill, CA (holding cells)

• Records Storage Center – 32 Daggett Drive, San Jose, CA

2.0 DESCRIPTION OF SERVICES AND DELIVERABLES

The Santa Clara County Superior Court (“Court”) seeks the services of a qualified person or

entity with expertise in cleaning, sanitizing, and detailing all secondary and basement inmate

detention holding cells at the courthouses listed above, Monday through Friday.

The daily shift will be eight (8) hours, from 3:30 p.m. to 12:00 a.m. (midnight). Travel between

courthouses is required daily as part of the assignment. Qualified vendors must provide a

reliable company vehicle for this position. The bid proposal shall include the cost of a

company vehicle and an estimated monthly cost for fuel.

Weekly Cleaning Schedule

Monday

• Hall of Justice East holding cells – disinfect and clean as needed

• Morgan Hill Courthouse – detail, mop, and sweep

Tuesday

• Family Justice Center holding cells – disinfect and clean as needed

• Palo Alto Courthouse – detail, mop, and sweep

Wednesday

• Hall of Justice West holding cells – detail, mop, and sweep

• Morgan Hill Courthouse – disinfect and clean as needed

Thursday

• Hall of Justice East holding cells – detail, mop, and sweep

• Palo Alto Courthouse – disinfect and clean as needed

Friday

• Family Justice Center holding cells – detail, mop, and sweep

• Hall of Justice West holding cells – disinfect and clean as needed

Floor plans of the courthouses and total holding cell counts are provided in Attachments 9

(Purple Highlighted Areas) and 10 of this RFP.

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GS-015 REV 4/8/26

Qualified vendors may also be called upon, on an as-needed basis, to provide general

cleaning and special deep-cleaning services. Special projects such as floor waxing and deep

cleaning will be quoted based on the scope of work.

The initial contract term will be three (3) years, with two (2) additional one (1) year extension

options

3.0 TIMELINE FOR THIS RFP

Court has developed the following list of key events related to this RFP. All dates are subject

to change at the discretion of Court.

EVENT

RFP issued

Pre-proposal Conference - MANDATORY

Deadline for questions

Questions and answers posted

Latest date and time proposal may be submitted

Anticipated interview dates (estimate only)

Evaluation of proposals (estimate only)

Notice of Intent to Award (estimate only)

Negotiations and execution of contract (estimate

only)

Contract start date (estimate only)

Contract end date (estimate only)

DATE

42226C

5/1/2026

5/8/2026

5/12/2026

5/20/2026 @ 1:00 pm PST

5/22/2026

5/26/2026

5/27/2026

6/3/2026

7/1/2026

6/30/2028

4.0 RFP ATTACHMENTS

The following attachments are included as part of this RFP:

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GS-015 REV 4/8/26

ATTACHMENT

Attachment 1:

Administrative Rules

Governing RFPs (Non-

IT Services)

Attachment 2: Court

Standard Terms and

Conditions

DESCRIPTION

These rules govern this solicitation.

If selected, the person or entity submitting a proposal

(hereinafter referred to as “Proposer”) must sign this Court

Standard Form agreement (the “Terms and Conditions”).

The following provisions within the Terms and Conditions

are minimum contract terms and conditions (“Minimum

Terms”): _____.

Attachment 3:

Proposer’s Acceptance

of Terms and

Conditions

Attachment 4: General

Certifications Form

Attachment 5: Darfur

Contracting Act

Certification

Attachment 6: Payee

Data Record Form

DVBE Incentive

[Only for solicitations

of $1,000,000 or

more] Attachment 7:

Iran Contracting Act

Certification

(Only for solicitations

of $100,000, or more)

Attachment 8: Unruh

and FEHA Certification

Attachment 9

Attachment 10

On this form, Proposer must indicate acceptance of the

Terms and Conditions or identify exceptions to the Terms

and Conditions.

Note: A material exception to a Minimum Term will

render a proposal non-responsive.

Proposer must complete the General Certifications Form

and submit the completed form with its proposal.

Proposer must complete the Darfur Contracting Act

Certification and submit the completed certification with its

proposal.

This form contains information Court requires in order to

process payments and must be submitted with the

proposal.

For Proposers claiming the DVBE incentive, complete the

DVBE Declaration and Bidder Declaration forms to receive

the 3% incentive. See section 13.0.

Proposer must complete the Iran Contracting Act

Certification and submit the completed certification with its

proposal.

Proposer must complete the Unruh Civil Rights Act and

California Fair Employment and Housing Act Certification

and submit the completed certification with its proposal.

Courthouses Holding Cell Floor Plans. Provided at

Mandatory pre-proposal conference.

Holding Cells Spreadsheet. Provided at Mandatory pre-

proposal conference.

5.0 PAYMENT INFORMATION

The Court will pay monthly invoices.

The Court shall not be charged for the following:

• Sick time, no-shows, vacation, holidays, or Court closure days, including Court-

observed holidays listed below

• Incidentals such as tolls, meals, and parking without advance Court approval

• Any unapproved expenses

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GS-015 REV 4/8/26

• Holidays:

1. New Year’s Day – January 1st

2. Martin Luther King Jr. Day – 3rd Monday in January

3. Lincoln’s Birthday – Friday, February 11th

4. President’s Day – 3rd Monday in February 21st

5. Cesar Chavez Day – March 31st

6. Memorial Day – Last Monday in May

7. Juneteenth – June 19th

8. Independence Day – July 4th

9. Labor Day – 1st Monday in September

10. Native American Day – 2nd Monday in October

11. Veteran’s Day – November 11th

12. Thanksgiving Day – 4th Thursday in November

13. Day After Thanksgiving – 4th Friday in November

14. Christmas Day – December 25th

• Monthly gas costs and company vehicle charges for the holding cell assignment will be

based on an agreed projected cost.

6.0 PRE-PROPOSAL CONFERENCE

Court will hold a Mandatory pre-proposal conference on the date identified in the timeline

above. The pre-proposal conference will start at 9:30 am

• Palo Courthouse at 270 Grant Ave Palo Alto, CA 94306.

• Records Storage Center at 32 Daggett Drive San Jose, CA 95134.

• Hall of Justice East at 190 West Hedding Street San Jose, CA 95110.

• Hall of Justice West at 200 West Hedding Street San Jose, CA 95110.

• Family Justice Center Courthouse at 201 North First Street San Jose, CA 95113.

• Downtown Superior Court at 191 North First Street San Jose, CA 95113.

• Old Courthouse at 161 North First Street San Jose, CA 95113.

• Morgan Hill Courthouse at 301 Diana Ave Morgan Hill, CA 95037.

Attendance at the pre-proposal conference is MANDATORY. Each Proposer must be certain

to check in at the pre-proposal conference, as the attendance list will be used to ascertain

compliance with this requirement. Court will reject a proposal from any Proposer who did not

attend the pre-proposal conference.

7.0 SUBMISSIONS OF PROPOSALS

7.1 Proposals should provide straightforward, concise information that satisfies the

requirements of the “Proposal Contents” section below. Expensive bindings, color

displays, and the like are not necessary or desired. Emphasis should be placed on

conformity to the RFP’s instructions and requirements, and completeness and clarity of

content.

7.2 Proposer must submit its proposal in two parts, the technical proposal and the cost

proposal.

a. Proposer must submit an electronic copy of the technical proposal. The

technical proposal must be signed by an authorized representative of Proposer.

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GS-015 REV 4/8/26

Commodity Codes

• NAICS 561720Janitorial Services

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