Project Information

Bid Title

Sidewalk Sawing Program - Bid #1734

Issuing Agency

Hinsdale village

Location

Illinois

Published Date

Dec 15, 2025

Closing Date

Dec 30, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date	Closing Date
Sidewalk Sawing Program - Bid #1734	December 14, 2025 :	December 30, 2025 11:00 AM

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BID PACKAGE

INCLUDING

CONTRACT DOCUMENTS AND

SPECIFICATIONS FOR

VILLAGE OF HINSDALE

BID NO: 1734

2026 Sidewalk Sawing Program

Prepared by

The Village of Hinsdale – Public Services

December 2025

1

TABLE OF CONTENTS

TABLE OF CONTENTS ..................................................................................................................................................... 2

LEGAL NOTICE .................................................................................................................................................................. 3

SCHEDULE OF PRICES .................................................................................................................................................... 4

GENERAL TERMS AND CONDITIONS ......................................................................................................................... 5

LABOR STATUTES, RECORDS AND RATES ............................................................................................................. 16

SIDEWALK SAW CUTTING BID SPECIFICATION .................................................................................................. 19

PROJECT SPECIAL PROVISIONS ................................................................................................................................ 22

APPENDIX A: ADDITIONAL MUNICIPALITY-SPECIFIC INFORMATION........................................................ 24

APPENDIX B: LOCATION MAPS .................................................................................................................................. 25

APPENDIX C: DOCUMENTS TO RETURN WITH BID SUBMISSION ................................................................... 27

APPENDIX D: NATIONAL SECURITY/USA PATRIOT ACT ................................................................................... 35

APPENDIX E: VILLAGE CONTRACT – SIDEWALK SAWING PROGRAM ........................................................ 36

2

LEGAL NOTICE

Official notice is hereby given that sealed bids will be received at the Hinsdale Village Hall, 19 E. Chicago Avenue,

Hinsdale, IL 60521 until 11:00 A.M. local time on December 30, 2025 and then at said office publicly opened and read

aloud for the following:

BID #: 1734

REQUEST FOR BIDS ON: SIDEWALK SAWING PROGRAM FOR THE VILLAGE OF

HINSDALE

TIME AND PLACE OF OPENING BIDS

Notice is hereby given that the Village of Hinsdale, Illinois, acting through the Department of Public Services,

will receive sealed bids at the Hinsdale Village Hall, 19 E. Chicago Avenue, Hinsdale, Illinois until December 30,

2025 at 11:00 AM, local time for the SIDEWALK SAWING PROGRAM, at which time the bids will be publicly

opened and read. Bid proposals for this project will be considered to determine the lowest responsible bidder.

Judgment on award of the contract shall be based not only on cost, but also on past performance, experience and

ability to perform the work. The Village of Hinsdale reserves the right to accept the proposal deemed to be in its

own best interest based on all of the above considerations and other considerations the law allows in determining

the definition of ‘responsible bidder’. Bids will be acted upon by the President and Board of Trustees.

DESCRIPTION OF WORK

The Village of Hinsdale seeks contractors for removing vertical surface discontinuities in sidewalks between ½"

to 2". All vertical surface discontinuities will be sawcut in complete accordance with the Americans with

Disabilities Act. Vertical surface discontinuities ½" or greater will be sawed back at a maximum slope of 1:12 or

less.

AVAILABILITY OF CONTRACT DOCUMENTS

Specifications, instructions and proposal forms are available and may be obtained from Public Services, 225

Symonds Drive, Hinsdale, Illinois, during regular business hours (7:00 a.m. – 3:00 p.m.).

BID SECURITY

All proposals must be submitted on the forms provided by the Village and must be accompanied by a bank

cashier’s check, bid bond, or certified check in the amount of 5% of the bid.

REJECTION OF BIDS

The Village reserves the right to reject any and all bids, parts of the bid, or to waiver any irregularities or any

informalities when such waiver would not be detrimental to the best interest of the Village and would not prejudice

the bidding process.

To be published in The Daily Herald on Sunday, December 14, 2025.

3

Village of Hinsdale, Illinois

SCHEDULE OF PRICES

Company Name: ____________________________________

Address: __________________________________________

City, State, Zip Code: ________________________________

PROJECT

2026 SIDEWALK SAWING

PROGRAM

BID # 1734

Item

Hinsdale (Zone 2)

No. Sidewalk Vertical Discount

Sidewalk Vertical Surface

1

Discontinuities of

0.5” – 1.0”

Sidewalk Vertical Surface

2

Discontinuities of

1.0” – 1.5”

Sidewalk Vertical Surface

3

Discontinuities of

1.5” – 2.0”

TOTAL

EACH

Square

Square

Square

Estimated

Quantity

400

300

200

900

Unit

Price

$

$

$

$

Extended

Price

$

$

$

$

Any and all exceptions to these specifications MUST be clearly and completely indicated on the bid sheet. Attach additional pages if

necessary. NOTE TO BIDDERS: Please be advised that any exceptions to these specifications may cause your bid to be

disqualified. Submit bids by SEALED BID ONLY. Fax and e-mail bids are not acceptable and will not be considered.

THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED

_______________________________________________________________________________________________________________________________

The undersigned hereby certifies that they have read and understand the contents of this solicitation and agree to furnish at the prices shown

any or all of the items above, subject to all instructions, conditions, specifications and attachments hereto. Failure to have read all the

provisions of this solicitation shall not be cause to alter any resulting contract or to accept any request for additional compensation. By signing

this bid document, the bidder hereby certifies that they are not barred from bidding on this contract as a result of a violation of either Section

33E-3 or 33E-4 of the Illinois Criminal Code of 1961, as amended.

Authorized Signature: _________________________________ Company Name: _____________________________________________

Typed/Printed Name: __________________________________ Date: _______________________________________________________

Title: _______________________________________________ Telephone Number: ___________________________________________

E-mail: ____________________________________________

4

GENERAL TERMS AND CONDITIONS

1. INTENT

It is the intent of the Village of Hinsdale to bid the cutting of sidewalks to address deficiencies and obtain compliance with the

Americans with Disabilities Act.

Work performed under this RFB, shall be in accordance with the provisions of the Illinois Prevailing Wage Act 820 ILCS

130/0.01 et seq. and Employment of Illinois Workers on Public Works Act (30 ILCS 570/).

2. BID PRICE

The Contractor shall provide pricing on the schedule of prices included in this Request for Bids (“RFB”) per the specifications

identified herein. The Contractor shall offer pricing for all of the items included on the schedule of prices. The schedule of prices

includes base bid items and additional items for which the Government Agencies are requesting supplemental unit prices. The

supplemental unit prices will be utilized if a Government Agencies later determines items are needed.

Bidders shall maintain pricing for a minimum of ninety (90) days from opening date.

3. AWARD

The Contract award will be based on the Unit Price Costs proposed by the Contractor. Award shall be made to the lowest

responsive and responsible bidder(s) who best meets the specifications including financial capacity to perform, experience and

qualifications performing similar work, and scheduling based upon the evaluation criteria specified herein.

No work shall be awarded to a Bidder that is in arrears or is in default to any of the Government Agencies for any debt or contract,

or that has defaulted, as surety or otherwise, upon any obligation to the Government Agencies, or that has failed to perform

satisfactorily any previous contract with, or work for, the Government Agencies.

4. TERM

The term of this Agreement shall be one (1) year from the date of award. The Village reserves the right to renew this contract for

two (2) additional one (1) year periods, subject to acceptable performance by the Contractor. Unit prices (including supplemental

unit prices) shall be held constant for the initial term of this agreement.

For subsequent terms, requests for increases of unit prices shall be limited to two percent (2%) or CPI of the Chicago-Gary-Kenosha

Index, whichever is less. Requests for price increases shall be submitted. In the event the annual change in the CPI for the preceding

calendar year is negative, no change in unit prices shall occur.

At the end of any contract term, the Village of Hinsdale reserves the right to extend this contract for a period of up to sixty (60)

days for the purpose of getting a new contract in place.

For any year beyond the initial year, this contract is contingent upon the appropriation of sufficient funds by the Village; no charges

shall be assessed for failure of the Village to appropriate funds in future contract years.

The Village of Hinsdale reserves the right to reject any request for a subsequent term price increase and terminate the Agreement.

5. VOLUME/ESTIMATED QUANTITY

The volumes identified herein are estimated quantities. The Village does not guarantee any specific amount and shall not be held

responsible for any deviation. This contract shall cover the Village’s requirements whether more or less than the estimated amount.

The Village reserve the right to increase and/or decrease quantities, add or delete locations during the term of the Agreement,

whatever is deemed to be in the best interest of the Village.

In the event awarded Contractor (s) is unavailable, the Village reserve the right to use whatever contractor is available to minimize

and/or mitigate damages to the Village.

6. BIDDER QUALIFICATIONS AND EVALUATION CRITERIA

The Bidders must be a qualified contractor(s) and demonstrate the capability to provide services required in accordance with the bid

specifications. This would include but is not limited to:

Bids shall be evaluated as follows (not listed in order of priority):

• Bid pricing

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