Project Information

Bid Title

Microsoft Azure Subscription

Issuing Agency

Superior Court of California, County of Santa Clara

Location

California

Published Date

Nov 18, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

103125C

Original Source

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Bid Documents

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Project Description

Bid #	Title	Deadline	Documents
103125C	Microsoft Azure Subscription	11/19/2025 Extension due date 12/3/2025	Request for Proposal

Attachment Preview

REQUEST FOR

PROPOSALS

SUPERIOR COURT OF CALIFORNIA

COUNTY OF SANTA CLARA

REGARDING:

MICROSOFT AZURE SUBSCRIPTION

RFP 103125C

PROPOSALS DUE:

11/19/2025 NO LATER THAN 1:00 P.M. PACIFIC TIME

GS-036 IT REV 10/18/24

Page 1 of 27

RFP Title: Microsoft Azure Subscription

RFP Number: 103125C

1.0 BACKGROUND INFORMATION

The Superior Court of CA County of Santa Clara is looking to contract with a vendor for Microsoft

Azure Subscription for 3 years with the option for 2 additional 1-year extensions for a total

of 5 years.

2.0 DESCRIPTION OF GOODS AND/OR SERVICES

2.1 The Court seeks the services of a person or entity with expertise in Microsoft Azure

Subscriptions.

• 1 each - Virtual Machines Dasv4 Series - Reserved VM Instance, Standard_D2as_v4, US West, 3

Years - 3 Years Reservation

• 1 each - Virtual Machines DSv3 Series - Reserved VM Instance, Standard_D4s_v3, US West, 3

Years - 3 Years Reservation

• 3 each - Virtual Machines Dasv4 Series - Reserved VM Instance, Standard_D4as_v4, US West, 3

Years - 3 Years Reservation

• 1 each - Virtual Machines Dv4 Series - Reserved VM Instance, Standard_D4_v4, US West, 3 Years

- 3 Years Reservation

• 1 each - Microsoft Azure Support - 1 Month

• Usage Charges - Microsoft Azure Standard

• Networking

• Storage

• AI + Machine Learning

• Security

• Integration

• Databases

• Compute

• Management and Governance

• Internet of Things

• Developer Tools

• SaaS

3.0 TIMELINE FOR THIS RFP

The Court has developed the following list of key events related to this RFP. All dates are subject to

change at the discretion of the Court.

GS-036 IT REV 10/18/24

Page 2 of 27

RFP Title: Microsoft Azure Subscription

RFP Number: 103125C

EVENT

RFP issued

Deadline for questions

DATE

10/31/2025

11/6/2025

Questions and answers posted

11/13/2025

Latest date and time proposal may be submitted

11/19/2025 @ 1:00 pm

Evaluation of proposals (estimate only)

11/21/2025

Notice of Intent to Award (estimate only)

Negotiations and execution of contract (estimate only)

Contract start date (estimate only)

Contract end date (estimate only)

11/25/2025

11/26

12/1/2025

06/30/208

4.0 RFP ATTACHMENTS

The following attachments are included as part of this RFP:

ATTACHMENT

Attachment 1: Administrative

Rules Governing RFPs (IT

Goods and Services)

Attachment 2: Court

Standard Terms and

Conditions

DESCRIPTION

These rules govern this solicitation.

If selected, the person or entity submitting a proposal (the “Proposer”)

must sign this Court Standard Form agreement (the “Terms and

Conditions”).

The following provisions within the Terms and Conditions are minimum

contract terms and conditions (“Minimum Terms”): _____.

Attachment 3: Proposer’s

Acceptance of Terms and

Conditions

Attachment 4: General

Certifications Form

Attachment 5: Small

Business Declaration

Attachment 6: Payee Data

Record Form

[Only for solicitations of

$1,000,000 or more]

Attachment 7: Iran

Contracting Act Certification

(Only for solicitations of

$100,000, or more)

Attachment 8: Unruh and

FEHA Certification

On this form, the Proposer must indicate acceptance of the Terms and

Conditions or identify exceptions to the Terms and Conditions.

Note: A material exception to a Minimum Term will render a

proposal non-responsive.

The Proposer must complete the General Certifications Form and

submit the completed form with its proposal.

The Proposer must complete this form only if it wishes to claim the

small business preference associated with this solicitation.

This form contains information the Court requires in order to process

payments and must be submitted with the proposal.

The Proposer must complete the Iran Contracting Act Certification and

submit the completed certification with its proposal.

The Proposer must complete the Unruh Civil Rights Act and California

Fair Employment and Housing Act Certification.

GS-036 IT REV 10/18/24

Page 3 of 27

RFP Title: Microsoft Azure Subscription

RFP Number: 103125C

5.0 PAYMENT INFORMATION

•

Payment is net 30 days after acceptance of invoice.

•

All invoices must reference contract purchase order.

6.0 SUBMISSIONS OF PROPOSALS

7.1 Proposals should provide straightforward, concise information that satisfies the requirements of the

“Proposal Contents” section below. Expensive bindings, color displays, and the like are not

necessary or desired. Emphasis should be placed on conformity to the RFP’s instructions and

requirements, and completeness and clarity of content.

7.2 The Proposer must submit its proposal in two parts, the non-cost portion and the cost portion.

a. The Proposer must submit one (1) copy of the non-cost portion of the proposal. The original

must be signed by an authorized representative of the Proposer. The original non-cost portion

of the proposal (and the copies thereof) must be submitted to the Court in PDF or word format.

b. The Proposer must submit one (1) copy of the cost portion of the proposal. The original must

be signed by an authorized representative of the Proposer. The original cost portion of the

proposal (and the copies thereof) must be submitted to the Cour in PDF or word format.

6.3 Proposals must be delivered by the date and time listed on the coversheet of this RFP to:

solicitationsmailbox@scscourt.org

6.4 Late proposals will not be accepted.

7.0 PROPOSAL CONTENTS

7.1 Non-Cost Portion: The following information must be included in the non-cost portion of the

proposal. A proposal lacking any of the following information may be deemed non-responsive.

a. The Proposer’s name, address, telephone and fax numbers, and federal tax identification

number. Note that if the Proposer is a sole proprietor using his or her social security number,

the social security number will be required before finalizing a contract.

b. Name, title, address, telephone number, and email address of the individual who will act as the

Proposer’s designated representative for purposes of this RFP.

c. Model number(s), specifications, or other description of the goods the Proposer proposes to

supply to the Court, including warranty information.

d. Names, addresses, and telephone numbers of a minimum of three (3) clients for whom the

Proposer has provided similar services. The Court may check references listed by the

Proposer.

e. For each key staff member: a resume describing the individual’s background and experience,

as well as the individual’s ability and experience in conducting the proposed activities.

f. Acceptance of the Terms and Conditions.

(1) On Attachment 3, the Proposer must check the appropriate box and sign the form. If the

Proposer marks the second box, it must provide the required additional materials. An

“exception” includes any addition, deletion, or other modification.

(2) If exceptions are identified, the Proposer must also submit (a) a red-lined version of the

Terms and Conditions that implements all proposed changes, and (b) a written

explanation or rationale for each exception and/or proposed change.

(3) Note: A material exception to a Minimum Term will render a proposal non-

responsive.

g. Certifications, Attachments, and other requirements.

(1) The Proposer must complete the General Certifications Form (Attachment 4) and submit

the completed form with its proposal.

GS-036 IT REV 10/18/24

Page 4 of 27

RFP Title: Microsoft Azure Subscription

RFP Number: 103125C

(2) The Proposer must submit with its proposal, for itself and each of its affiliates that make

sales for delivery into California, a copy of either (i) a California seller's permit issued under

Revenue and Taxation Code section 6066 et seq. or (ii) a certificate of registration issued

under Revenue and Taxation Code section 6226.

(3) If Contractor is a California corporation, limited liability company (“LLC”), limited

partnership (“LP”), or limited liability partnership (“LLP”), proof that Contractor is in good

standing in California. If Contractor is a foreign corporation, LLC, LP, or LLP, and

Contractor conducts or will conduct (if awarded the contract) intrastate business in

California, proof that Contractor is qualified to do business and in good standing in

California. If Contractor is a foreign corporation, LLC, LP, or LLP, and Contractor does

not (and will not if awarded the contract) conduct intrastate business in California, proof

that Contractor is in good standing in its home jurisdiction.

(4) The Proposer must complete the Unruh Civil Rights Act and California Fair Employment

and Housing Act Certification (Attachment 8) and submit the completed certification with

its bid.

7.2 IT Services:

a. A detailed line item budget showing total cost of the proposed services.

b. A full explanation of all budget line items in a narrative entitled “Budget Justification.”

c. A “not to exceed” total for all work and expenses payable under the contract, if awarded.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any article

or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

8.0 OFFER PERIOD

A Proposer's proposal is an irrevocable offer for ninety (90) days following the proposal due date. In the

event a final contract has not been awarded within this period, the Court reserves the right to negotiate

extensions to this period.

CRITERION

NOTE: THESE ARE SAMPLE CRITERIA. THE ACTUAL CRITERIA USED

SHOULD BE TAILORED TO THE SPECIFIC PROCUREMENT.

Quality of work plan submitted

MAXIMUM NUMBER OF POINTS

10

Experience on similar assignments

10

Cost

70

Acceptance of the Terms and Conditions

10

9.0 INTERVIEWS

The Court may conduct interviews with Proposers to clarify aspects set forth in their proposals or to assist

in finalizing the ranking of top-ranked proposals. The interview process may require a demonstration. The

interview may also require a demonstration of equivalence if a brand name is included in the specifications.

The interviews may be conducted in person or by phone. If conducted in person, interviews will likely be

held at the Court’s offices. The Court will not reimburse Proposers for any costs incurred in traveling to or

from the interview location. The Court will notify eligible Proposers regarding interview arrangements.

GS-036 IT REV 10/18/24

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Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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