Project Information

Bid Title

PID/GID Gravel Road Maintenance

Issuing Agency

Larimer County

Location

Colorado

Published Date

Jan 15, 2026

Closing Date

Feb 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-01

Original Source

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Bid Documents

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Project Description

Due Date	Number	Title	Documents	Contact
2026-02-04	P26-01	PID/GID Gravel Road Maintenance	Bid Doc	Les Brown, Purchasing Agent brownxld@larimer.org 970-498-5954

Attachment Preview

REQUEST FOR PROPOSAL (RFP)

RFP #P26-01

PID/GID Gravel Road Maintenance

RFP SUMMARY:

To contract with one (1) or more qualified Contractor(s) to provide miscellaneous non-paved road

maintenance and construction services for various General and Public Improvement Districts

(GID’s/PID’s).

The Contractor(s) may be called upon to perform Emergency Work in response to a disaster. This

solicitation is not for the use on any Federally Funded work.

VIRTUAL PRE-PROPSAL MEETING:

A virtual Pre-Proposal meeting will be conducted on January 22, 2026 at 1:00 p.m. Vendors are

encouraged to attend, but it is not mandatory. To attend this virtual Pre-Proposal please click on

this Zoom link

https://larimer-org.zoom.us/j/99056733663?pwd=be8gJZxPT1lFrIWKaQnpe0H3eObao5.1

Meeting ID: 990 5673 3663

Passcode: 290046

QUESTION DEADLINE: January 27, 2026 @ 10:00 a.m. (MT)

All questions regarding this solicitation must be emailed to the Contact Person identified below. If you do not

receive a confirmation email of receipt, please call the Contact Person to verify receipt of your questions. No

questions will be accepted after the date and time referenced above. All questions received will be answered

via Addendum only.

DEADLINE FOR SUBMITTALS: February 4, 2026 @ 2:00 p.m. (MT)

The Board of Larimer County Commissioners will only be accepting proposals electronically submitted via the

Rocky Mountain E-Purchasing System (BidNet, BidNet Direct) portal, up to the date and time referenced

above, at which time they will be recorded, but not publicly opened on behalf of the Engineering Department.

BIDNET PORTAL / RFP OFFICIAL WEBSITE:

To submit your proposal and view official solicitation documents and addenda only available on the BidNet

portal, use the following link: https://www.bidnetdirect.com/colorado/larimer-county/

CONTACT PERSON:

Purchasing Agent Les Brown, brownxld@co.larimer.co.us, 970-498-5954

NOTE: Unauthorized contact with a County employee other than the Contact Person listed above or

Purchasing Manager regarding this RFP may result in disqualification of your Proposal.

Page 1 of 12

1. GENERAL INSTRUCTIONS FOR PROPOSERS:

1.1 Artificial Intelligence (AI) Disclosure:

Portions of this solicitation may have been prepared or modified with the assistance of Artificial Intelligence (AI)

technologies. All such content has been reviewed, verified, and approved for accuracy and compliance by the

Purchasing Agent prior to issuance.

1.2 Cooperative Use

Other governmental entities may piggyback on the award of this solicitation, assuming the award vendor is

amenable, and should contact Larimer County Purchasing for any necessary procurement documents. The

entity will deal directly with the award vendor concerning the placement of Purchase Orders, freight charges,

contracting and disputes, invoicing, and payment. Larimer County will not be held liable or responsible for any

liability, claims, costs, damages, demands, actions, losses, judgments or expenses incurred by the vendor or

any government entity relating to such use.

1.3 Equal Opportunity Employer (EEO) / Disadvantaged Business Opportunities:

Larimer County, in accordance with Federal and State laws, is an Equal Opportunity Employer and does not

discriminate. Larimer County strongly encourages the use of small and minority firms, women's business

enterprises, and labor surplus area firm services.

Larimer County hereby notifies all Proposers they will be afforded full and fair opportunity to submit a Proposal

in response to this RFP and they will not be discriminated against on the basis of age 40 and over, race, sex

(including pregnancy), color, religion, national origin, disability, genetic information, sexual orientation, gender

identity, gender expression, military or veteran status, or any other applicable status protected by Federal,

State, or local law in consideration for award.

1.4 Payment:

Payment for work performed or goods sold to Larimer County can be expected within 30 days after receipt of

the invoice and satisfactory acceptance by the Department receiving the service or goods (unless otherwise

stated and agreed to by County).

1.5 Proposal Consideration:

Larimer County reserves the right to reject any and or all proposals, to further negotiate with any and/or all

qualified proposers and to waive informalities and irregularities in proposals received, and to accept any

portion of the proposal if deemed to be in the best interest of Larimer County to do so. If, in the sole judgment

of the Board of County Commissioners, the proposals are substantially equal, the Board may grant the contract

to companies located in Larimer County, however this is not applicable in the case that Federal funds are

used.

1.6 Proposal Preparation:

Proposers will not be compensated for generating, producing, or duplicating any proposal materials associated

with this RFP. Proposals must be furnished exclusive of any Federal, State, or Local taxes; Larimer County is

tax exempt.

1.7 Proposal Submission:

Proposers must be registered with BidNet in order to submit a proposal; registration is free. Larimer County

strongly recommends proposers register well in advance of the submittal deadline to ensure they have

adequate time to upload and submit their proposal.

It is the sole responsibility of the Proposer to ensure all required Proposal documents are submitted through

BidNet by the submission deadline. Proposals will be time-stamped by BidNet upon receipt; BidNet does not

allow for uploading or submitting Proposal documents after the Proposal submittals deadline has passed, so

allow adequate time to upload and submit your Proposal prior to the deadline. Larimer County will not accept

uploads that are “saved” but not “submitted”. To verify that a Proposal has been submitted successfully,

Page 2 of 12

Proposers may contact BidNet Support, or verify, via the Proposal Management tab in the Proposer’s account,

that the documents are not in “Draft” status.

Proposers are required to submit one (1) non-redacted proposal. All parts of the proposal should be

combined and submitted as one (1) single .pdf file; proposals comprised of multiple separate files are

not acceptable and your proposal may be rejected.

By submitting a proposal, the proposer agrees they may not rescind their proposal on or after the closing date

and time identified in the RFP or as modified by addendum. No delivery will become due or be accepted until

an agreement has been completed either in the form of a formal executed contract, or a purchase order issued

by the Purchasing Manager of Larimer County. Prices and terms will remain in effect until a contract has

been executed.

1.8 Public Records:

Proposers may choose to also provide one (1) redacted .pdf proposal (as one single file), excluding any

information that is not subject to disclosure under the Colorado Open Records Act (“CORA”), such as trade

secrets, privileged information and confidential commercial, financial, geological or geophysical data exempt

from public disclosure under C.R.S. §§ 24-72-204(3)(a)(IV). Statements that the entire proposal is confidential

will not be honored. After the Notice of Award has been issued, all information submitted in response to this

request for proposal (RFP) may be publicly disclosed if required under the CORA. If provided, the redacted

electronic copy will be used to satisfy CORA requests. Proposers that do not provide a redacted electronic

copy will have their non-redacted electronic copy used to satisfy CORA requests. Larimer County will

endeavor to keep the non-redacted proposal, separate and apart from the redacted proposal subject to the

provisions of CORA or Order of Court.

1.9 Reasonable Accommodations:

Per the Americans with Disabilities Act (ADA), Larimer County will provide reasonable accommodation to

qualified individuals with a disability who need assistance. Services can be arranged with at least seven (7)

business days’ notice. Please email the Contact Person listed on the page 1 or call Relay Colorado

711. “Walk-in” requests for auxiliary aids and services will be honored to the extent possible but may be

unavailable if advance notice is not provided.

1.10 Regulatory and Legal Compliance Requirements:

No vendor awarded a solicitation will be federally debarred. Such debarment will be checked through the

System for Award Management, at www.sam.gov.

All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the

Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read

the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.

The Keep Jobs in Colorado Act (§ 8-17-101, et. seq., C.R.S.) requires that contractors who work on a public

works project financed in whole or in part by the state, counties, school districts, or municipalities of Colorado,

meet the 80% Colorado labor requirement on that public works project, as defined in § 8-19- 102(2), C.R.S.

See https://cdle.colorado.gov/dlss/labor-laws-by-topic/job-postings-and-hiring/keep-jobs-in-colorado-act for

more information regarding this Act, which applies to Public Works projects only. The definition of

Public Works along with other “Frequently Asked Questions” about this Act may be found at:

https://cdle.colorado.gov/sites/cdle/files/Keep%20Jobs%20in%20Colorado%20FAQs%20October%202020%2

0accessible.pdf

The Proposer certifies that by submitting an offer, neither the contractor nor subcontractors, the organization

nor its principals are suspended or debarred or otherwise excluded from procurement by the Federal

government and do not appear on the Excluded Parties List System (EPLS) maintained by the General

Services Administration (GSA).

Page 3 of 12

2. PROJECT OVERVIEW:

Larimer County intends to contract with one (1) or more qualified Contractor(s) to provide miscellaneous non-

paved road maintenance and construction services for various General and Public Improvement Districts

(GID’s/PID’s) in Larimer County, Colorado. The Contractor may be called upon to perform Emergency Work in

response to a disaster. Additional improvement districts or project sites may be identified and added in

the future, assuming both parties agree.

Proposers must be experienced roadway contractors and in the use of the Colorado Department of

Transportation’s Specifications for Road and Bridge Construction.

The services as described under “SCOPE OF WORK” may begin any time after contract execution, anticipated

in February of 2026.

Services will be conducted on a “case-by-case”, as-needed basis, and will be determined by each individual

GID/PID Advisory Road Board in conjunction with both the Larimer County Engineering Department and the

Contractor. The amount of work and number of projects will vary for each GID/PID throughout the year. There

are no specific schedules in place for any given PID/GID, however, many districts will have road maintenance

needs coming out of the winter months and may need additional maintenance throughout the warmer months.

The following table offers proposers an approximation of what the GIDs/PIDs (combined) could likely spend for

road maintenance annually, based off both the current budgets and 2025 actual spend ($718,997.50). The

roads within each district will require varying levels of annual and/or routine maintenance due to traffic

volumes, location within the district, weather effects, etc. Interested vendors are encouraged to view the

service areas at their convenience. The areas to be serviced within the scope of this Request for Proposal.

GID/PID

1

Carriage Hills – GID #4

2

Carter Lake Heights – PID #66

3

Charles Heights – PID #32

4

Eagle Rock Ranches – PID #23

5

Estes Park Estates – PID #25

6

Fox Ridge Estates – PID #79

7

Koral Heights – PID #46

8

Little Thompson – PID #61

9

Little Valley GID #14

10 Meadowdale Hills GID #11

11 Park Hill PID #47

12 Pinewood Springs – GID #2

13 Tanager – PID #72

14 Venner Ranch Estates – GID #18

15 Vine Drive – PID #29

TOTAL

Approximate Annual

Road

Maintenance

Expenditures

$125,000

$35,000

$26,000

$12,000

$30,000

$10,000

$20,000

$63,000

$117,000

$66,000

$16,000

$135,000

$20,000

$33,000

$23,000

$731,000

Page 4 of 12

GID/PID LOCATIONS/DIRECTIONS:

Below are directions to the current GID’s/PID’s that may require service. Exhibit A - PID-GID Maps, published

with this RFP, contains maps to show district boundaries encompassing the roads covered under this

solicitation.

1. Directions to Carriage Hills - GID #4:

From US Highway 36, on the east side of Estes Park, turn onto Fish Creek Road, right (west) onto Scott

Ave, left (south) on Lakeshore Drive, left (south) on Carriage Drive. Entry to the district may also be made

by turning right (west) onto Whispering Pines Drive from Fish Creek Road.

2. Directions to Carter Lake Heights – PID #66

Located on the south end of Carter Lake. From the intersection of County Road 8E and County Road 31,

south on County Road 31 past the South Shore Carter Lake Campground, right (west) onto Sprague

Avenue.

3. Directions to Charles Heights - PID #32:

From US Highway 36 on the west side of Estes Park, head south on Mary’s Lake Road, then turn left (east)

onto Riverside Drive (CR 67E), then either right (south) onto Alpenglow Lane or right (east) onto Meadow

Lane.

4. Directions to Eagle Rock Ranches - PID #23:

From US Highway 34 on the east side of Estes Park, head north on Dry Gulch Road (CR 63E), left (west)

on Eagle Rock Drive.

5. Directions to Estes Park Estates - PID# 25:

Approximately 11 miles east of Estes Park on US Highway 36, on the north/east side of US Highway 36 in

the Pinewood Springs area, north on Estes Park Estates Drive.

6. Directions to Fox Ridge Estates - PID #79:

From US Highway 34, north on Dry Gulch Road (CR 63E), left (west) on Ridge Road.

7. Directions to Koral Heights - PID #46:

From US Highway 36 on east side of Estes Park, south on Colorado State Highway 7 (aka South Saint

Vrain Avenue), left (west) onto Peak View Drive, right (north) onto Juniper Drive.

8. Directions to Little Thompson – PID #61

Approximately 2.5 miles northwest of Lyons on US Highway 36, right (north) onto Blue Mountain Road

(Boulder County Road 71N, which becomes Larimer County Road 37E), for 2.7 miles past Fire Station 2,

left (north) onto Lonestar Road for 0.15 miles to where the PID begins; right (north) onto Stagecoach Trail.

9. Directions to Little Valley - GID #14:

From US Highway 36 east of Estes Park, south on Fish Creek Road, left (east) onto Little Valley Road.

10. Directions to Meadowdale Hills - GID #11:

Meadowdale Hills GID is located on the north side of US Highway 36 east of Estes Park, accessible via

Pole Hill Road, Pinyon Trail, or Meadowview Drive.

11. Directions to Park Hill - PID #47:

Drive north on Mall Road off of US Highway 36 on the east side of Estes Park. Turn right (east) onto Joel

Estes Drive.

12. Directions to Pinewood Springs - GID #2:

Pinewood Springs GID is located both east and west of US Highway 36 approximately 11 miles east of

Estes Park, accessible to the east via Algonquin Drive, May Avenue, Kiowa Road, and Estes Park

Page 5 of 12

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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