Project Information

Bid Title

2025 Critical Repair Program

Issuing Agency

City of Birmingham

Location

Alabama

Published Date

Oct 30, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2025 Critical Repair Program

The City of Birmingham’s Community Development Department (CDD) invites proposals from qualified nonprofit organizations to administer the Single-Family Owner-Occupied Critical Repair Program (CRP) for Program Year 2025. This program is funded through the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program.

Download the 2025 Critical Repair Program RFP

Issued by:

City of Birmingham, Department of Community Development

RFP Release Date:

Thursday, October 30, 2025

Proposals Due:

Wednesday, December 3, 2025
4:00 P.M.?Central time (standard or daylight saving time, as applicable)
Submissions received after this date and time will not be considered.

Submissions may be emailed to chris.ngigi@birminghamal.gov or delivered to:

Community Development Department
City Hall - 10th Floor 710 North
20th Street North Birmingham, AL 35203

Proposal Schedule

• November 3, 2025 - RFP Release
• November 17, 2025 - Question/answer session related to the RFP
• December 3, 2025 - Proposal Due by 4:00 p.m. (CST)
• December 8, 2025 - Review of Proposals
• December 15, 2025 - Award notification
• February 2026 - Program Launch

Attachment Preview

City of Birmingham

Request for Proposals (RFP) – 2025 Critical Repair Program

The City of Birmingham’s Community Development Department (CDD) invites proposals

from qualified nonprofit organizations to administer the Single-Family Owner-Occupied

Critical Repair Program (CRP) for Program Year 2025. This program is funded through the

U.S. Department of Housing and Urban Development (HUD) Community Development Block

Grant (CDBG) program.

1. Background and Purpose

The City’s Critical Repair Program provides housing rehabilitation services to low-income,

owner-occupied single-family homes within Birmingham city limits. The program addresses

urgent health and safety needs such as roofing, electrical, plumbing, and HVAC repairs. The

goal is to preserve housing stock, improve living conditions, and prevent displacement of

residents.

CDD seeks to partner with nonprofit administrators capable of coordinating between

contractors and the homeowners, contractor management, and compliance reporting.

The City anticipates assisting up to 100 households, with a maximum of $30,000 per

household in repair costs.

Community Development Block Grant (CDBG) funding is contingent upon the annual

allocation provided to the City of Birmingham by the U.S. Department of Housing and Urban

Development (HUD). The total amount of funding available for award may be increased,

decreased, or withdrawn at any time based on the final HUD allocation or other federal

budgetary actions.

The City anticipates assisting up to 100 households, with a maximum of $30,000 per

household in repair costs.

Page 1 of 6

2. Proposal Schedule

• November 3, 2025 – RFP Release

• November 17, 2025 – Question/answer session related to the RFP

• December 3, 2025 – Proposal Due by 4:00 p.m. (CST)

• December 8, 2025 – Review of Proposals

• December 15, 2025 – Award notification

• February 2026 – Program Launch

3. Eligible Applicants

Eligible applicants include public or private nonprofit organizations, including faith-based

organizations, that demonstrate the administrative, financial, and programmatic capacity to

manage CDBG-funded housing repair activities. Applicants must be 501(c)(3) entities in

good standing and have a Unique Entity Identifier (UEI).

Organizations must not be debarred or suspended from federal funding (verified through

SAM.gov) and must provide services within the Birmingham city limits.

4. Program Overview

The Critical Repair Program serves homeowners who meet HUD’s low-income definition (≤

80% Area Median Income). Repairs must address health, safety, or structural issues that

threaten the habitability of the home. All work must comply with local codes and HUD

requirements.

Eligible activities include: roofing, HVAC, electrical, plumbing, accessibility modifications,

and other urgent repairs. Activities such as landscaping, luxury improvements, or additions

are not eligible.

5. Proposal Submission Instructions

Proposals must be submitted no later than 4:00 p.m. (CST)on December 3, 2025.

Submissions may be emailed to chris.ngigi@birminghamal.gov or delivered to:

Community Development Department

City Hall – 10th Floor

710 North 20th Street North

Birmingham, AL 35203

Attention: Chris Ngigi.

Proposals must be typed, clearly organized, and include all required documents. Late or

incomplete submissions will not be accepted.

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6. Proposal Content

Proposals must include the following sections:

A. Organizational Background and Experience – Description of mission, history, and

experience with housing programs or grants.

B. Staff Capacity – Identify key personnel, roles, qualifications, and relevant experience.

C. Financial Management – Outline fiscal systems, audit history, internal controls, and

reserve capacity.

D. Program Plan and Budget – Describe approach, target households, and provide a detailed

line-item budget.

E. HUD Compliance – Describe understanding of federal requirements including

procurement, Section 3, environmental reviews, and recordkeeping.

7. Budget and Financial Management

Funds are reimbursable; administrators must maintain adequate reserves to front costs

pending reimbursement. Applicants and program administrators are required to provide

verifiable documentation demonstrating the existence and amount of financial reserves.

Acceptable documentation may include, but is not limited to, recent bank statements,

audited financial statements, or other certified financial records issued within the past

twelve (12) months.

The documentation must clearly identify the source, account type, and total balance of

reserve funds. Failure to provide adequate proof of reserves may result in disqualification

of the application or ineligibility for funding consideration.

Organizations must maintain proper accounting systems, segregation of duties, and

supporting documentation for all expenditures. Invoices must include itemized expenses,

proof of payment, and before/after project photos.

7A. Proposed Program Budget

Applicants must submit a detailed proposed program budget that outlines anticipated

expenditures for the 2025 program year. Administrative costs may not exceed 20% of the

total program budget. The average construction cost per home is estimated at $24,000.

Applicants should specify the total number of homes to be repaired based on budget below.

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Budget categories should include the following line items:

Description

Executive Director (portion related to program oversight)

Program Administrator/Coordinator

Contractor Recruiter/Field Director

Accountant/Program Assistant

Hard Construction Costs (materials and labor)

Fringe Benefits

Office Supplies and Administrative Expenses

Payroll and Accounting Services

Independent Audit

Rent and Utilities (if applicable)

Travel and Training (if applicable)

Indirect Costs (if applicable)

Proposed Amount ($)

Total Budget: ___________________________________

Administrative costs will be reimbursed on a per-home completion basis. All costs must

comply with HUD cost principles under 2 CFR Part 200. Ineligible costs include luxury

improvements, non-housing-related expenses, or expenditures not directly related to

program delivery.

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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