Project Information

Bid Title

Grandfield Schools Parking Lots Project

Issuing Agency

County of Tillman

Location

Oklahoma

Published Date

Apr 14, 2026

Closing Date

May 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

Bid #1-2026

Original Source

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Bid Documents

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Project Description

date	type	number	file
04/13/2026	Bid Notice	Bid #1-2026, Grandfield Schools Parking Lots Project	Download

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NOTICE TO BID

The Board of Tillman County Commissioners is accepting sealed bids for the GRANDFIELD

PUBLIC SCHOOLS PARKING PROJECT until 4:00 p.m. on Friday, May 1, 2026. Sealed Bids

shall be delivered or mailed to the Purchasing Agent located in the Tillman County Clerk's Office,

Tillman County Courthouse, P.O. Box 992, 201 N. Main, Frederick, OK 73542. Bids received after 4:00

p.m., CST, May 1, 2026 shall not be considered and shall be returned unopened to the bidder. The sealed

envelope containing the bid must be clearly marked BID #1-2026, Grandfield Schools Project with the

name of the project, opening date and must state Bidders name & address. SEALED BIDS will be opened

at 10:00 am on Monday, May 4, 2026 in the County Commissioners' Office located on the second floor

of the Tillman County Courthouse.

A Bid Book containing the Invitation to Bid, Instruction to Bidders, Bid Form, Plans and other related

Bid Documents may be examined or picked up at the Tillman County Clerk's Office located on the

second floor of the Tillman County Courthouse, 201 N. Main, Frederick, OK 73542.

An original cashier's check, a certified check or a surety bond in the amount of five percent (5%) of the

Bid shall accompany the sealed bid for each bidder. In addition to the 5% Bid Bond, a signed Affidavit

for Filing with Competitive Bid (Non-Collusion Affidavit) and a Business Relationship Affidavit is

required when submitting bids. A 100% Performance Bond, 100% Statutory Bond, 100% One Year

Warranty Bond and Proof of Public Liability and Workers Comp Insurance will be required of the

successful Bidder. Bonding companies must appear on Treasury Circular 570 and be authorized to

transact business in the State of Oklahoma for an amount in excess of the bid. The contract will be

awarded to the lowest responsible bidder within 30 days from date of bid opening. Provided, the

County may extend the date for awarding the contract for 15 days according to state law (90 days if funds

utilized for the project are furnished by an agency of the United States Government).

A site meeting will be held on location at Grandfield Public Schools on Monday, April 20, 2026 at 1:00

P.M.

The Board of Tillman County Commissioners reserves the right to accept or reject any or all bids and

waive any informalities. The Board of Tillman County Commissioners also reserves the right to make

awards by items, groups of items, or all or none, whichever is in the best interest of the county.

Cacy Caldwell

Tillman County Clerk and Purchasing Agent

BID BOOK

BID #1-2026

GRANDFIELD PUBLIC SCHOOLS

PARKING LOTS PROJECT

IN DISTRICT #3, TILLMAN COUNTY, OKLAHOMA

Bids are due by 4:00 pm, Friday, May 1, 2026

Commissioner Levi Krasser

Tillman County District #3

580-479-5236

Attn: Cacy Caldwell, Purchasing Agent Tillman

County Clerk's Office

P.O. Box 992, 201 N. Main

Frederick, OK 73542

580-335-3421 ext. 3

TABLE OF CONTENTS

BID BOOK:

Page

Pages 2-5

Pages 6-10

Page I I

Page 12

Page 13

INVITATION TO BID

INSTRUCTION TO BIDDERS

BID FORM

AFFIDAVIT FOR FILING WITH COMPETITIVE BID

BUSINESS RELATIONSHIP AFFIDAVIT

W-9FORM

PLANS:

Sheet I

Sheet 2

Sheet 3-7

TITLE SHEET

TYPICAL SECTION, DETAILS, QUANTITY & NOTES

PLAN VIEW

INVITATION TO BID

SEALED BIDS will be received by the Tillman County Purchasing Agent, on behalf of the Board of County

Commissioners, Tillman County, Oklahoma (herein called the "OWNER"), for the

GRANDFIELD PUBLIC SCHOOLS PARKING LOTS PROJECT

IN DISTRICT #3, TILMAN COUNTY, OKLAHOMA

until 4:00 p.m. on Friday, May 1, 2026 Sealed Bids shall be delivered or mailed to the Purchasing Department

located in the Tillman County Clerk's Office, Tillman County Courthouse, P.O. Box 992, 201 N. Main, Frederick, OK

73542. Bids received after 4:00 p.m., CST, May 1, 2026, shall not be considered and shall be returned unopened to

the bidder. The sealed envelope containing the bid must be clearly marked BID #1-2026, Grandfield Schools

Project with the name of the project, opening date and must state Bidders name & address.

SEALED BIDS will be opened at 10:00 am on Monday, May 4, 2026 in the County Commissioners' Office located on

the second floor of the Tillman County Courthouse.

A Bid Book containing the Invitation to Bid, Instruction to Bidders, Bid Form, Plans and other related Bid Documents

may be examined or picked up at the Tillman County Clerk's Office located on the second floor of the Tillman

County Courthouse, 201 N. Main, Frederick, OK 73542.

An original cashier's check, a certified check or a surety bond in the amount of five percent (5%) of the Bid shall

accompany the sealed bid for each bidder. In addition to the 5% Bid Bond, a signed Affidavit for Filing with

Competitive Bid (Non-Collusion Affidavit) and a Business Relationship Affidavit is required when submitting bids. A

100% Performance Bond, 100% Statutory Bond, 100% One Year Warranty Bond and Proof of Public Liability and

Workers Comp Insurance will be required of the successful Bidder. Bonding companies must appear on Treasury

Circular 570 and be authorized to transact business in the State of Oklahoma for an amount in excess of the bid.

The contract will be awarded to the lowest responsible bidder within 30 days from date of bid opening. Provided, the

County may extend the date for awarding the contract for 15 days according to state law (90 days if funds utilized for

the project are furnished by an agency of the United States Government).

The successful bidder and the County must execute a contract embodying the terms of the bid documents, within 60

days from the date the contract was awarded.

No bidder shall obtain a property right in a contract until the contract has been fully executed by both parties.

All matters concerning the contract and project are subject to the provisions of state law and federal law when

applicable.

A site meeting will be held on location at Grandfield Public Schools on Monday, April 20, 2026 at 1:00 P.M.

The Board of Tillman County Commissioners reserves the right to accept or reject any or all bids and waive any

informalities. The Board of Tillman County Commissioners also reserves the right to make awards by items, groups

of items, or all or none, whichever is in the best interest of the county.

Dated: April 13, 2026

Cacy Caldwell

County Clerk and Purchasing Agent

Page I of 13

INVITATION TO BID

PAGE I of I

INSTRUCTION TO BIDDERS

SEALED BIDS will be received by the Tillman County Purchasing Agent for the Board of County

Commissioners, Tillman County, Oklahoma (herein called the "County"), for the

GRANDFIELD PUBLIC SCHOOLS PARKING LOTS PROJECT IN DISTRICT #3,

TILLMAN COUNTY, OKLAHOMA until 4:00 p.m. CST, on Friday, May 1, 2026.

Bids received after 4:00 p.m., CST, May 1, 2026 shall not be considered and shall be returned unopened to

the bidder.

SEALED BIDS will be opened at 10:00 am on Monday, May 4, 2026 in the County Commissioners'

Office located on the second floor of the Tillman County Courthouse, 201 N. Main, Frederick, OK 73542.

Each BID must be submitted in a sealed envelope, one bid per envelope, and delivered either in person or by

mail to the County Clerk's Office, Tillman County Courthouse, P.O. Box 992, 201 N. Main, Frederick, OK

73542. The envelope should bear on the outside the BIDDER'S name, address, closing date and

reference Bid #1-2026, Grandfield Schools Project.

All bids must be made on the required bid form. All blank spaces must be legibly written in with ink or

typewritten and must be fully completed and executed when submitted. Corrections or erasures should be

initialed by person completing the bid. The bid documents must be original with original signatures and seals.

The Tillman County Board of Commissioners reserves the right to award or reject any or all bids and

waive any informalities. The Board also reserves the right to accept all or part of any bid offered and to

accept that bid or part of that bid which will, in the Board's opinion, best serve the public interest. No

BIDDER may withdraw a BID within 60 days after the actual date of the opening thereof. Should there

be reasons why the contract cannot be awarded within the specified period; the County may extend the

date for awarding the contract for 15 days according to state law (90 days if funds utilized for the project

are furnished by an agency of the United States Government). Conditional Bids will not be accepted.

Before submitting a BID, BIDDERS should carefully examine the specifications, visit the site of work,

fully inform themselves as to the existing conditions and limitations and shall include in the BID a sum to

cover the cost of all items included in the Contract. The failure or omission of any BIDDER to do any of

the foregoing shall in no way relieve the BIDDER from any obligation in respect to the BID. Extra

payments will not be authorized for work that could have been foreseen by a careful examination of the

site. Submission of a BID shall constitute acceptance by the BIDDER of existing site conditions as a part

of the requirements for this work.

Unit prices will be guaranteed correct by the Bidder and Bid prices are to remain firm.

All applicable laws, ordinances and the rules and regulations of all authorities having jurisdiction over

construction of the PROJECT shall apply to the contract throughout. Contractor will also need to comply

with the requirements of the D. Davis-Bacon Act.

The CONTRACT DOCUMENTS contain the prov1s10ns required for the construction project.

Information obtained from an officer, agent, or employee of the COUNTY or any other person shall not

affect the risks or obligations assumed by the CONTRACTOR or relieve the CONTRACTOR from

fulfilling any of the conditions of the contract.

Page 2 of 13

INSTRUCTION TO BIDDERS

Page I of 4

Each BID must be accompanied by an original Cashier's Check, a Certified Check or Bid Bond in the

amount of five percent (5%) of the TOTAL BID as a guarantee of good faith. The check is to be drawn

on an Oklahoma bank and made payable to the BOARD OF TILLMAN COUNTY

COMMISSIONERS. The BID BOND of the successful BIDDER will be retained until the CONTRACT,

PERFORMANCE BOND, STATUTORY BOND and MAINTENANCE BOND have been executed and

approved AND PROOF OF PUBLIC LIABILITY AND WORKERS COMP INSURANCE have been

provided and approved. The Purchasing Dept, upon receipt of a written notice from the Successful

Bidder, will return to them the 5% BID BOND. Checks of unsuccessful bidders will be returned by mail

unless otherwise requested. Bonding companies must appear on Treasury Circular 570 and be authorized

to transact business in the State of Oklahoma for an amount in excess of the bid.

A 100% PERFORMANCE BOND, 100% STATUTORY BOND AND 100% MAINTENANCE BOND

in the amount of the CONTRACT PRICE, with a corporate surety approved by the COUNTY, will be

required for the faithful performance of the contract. The Attorney-in-fact who signs the BID BONDS

and PERFORMANCE, STATUTORY & MAINTENANCE BONDS must file with each BOND a

certified and effective dated copy of their Power of Attorney.

Bidder will be responsible for overseeing the entire project.

The party to whom the contract is awarded will receive a NOTICE OF AWARD accompanied by the

necessary AGREEMENT and BOND forms. The awarded bidder will be required to execute the

Agreement and obtain the PERFORMANCE BOND, STATUTORY BOND, MAINTENANCE BOND

and PUBLIC LIABILITY & WORKERS COMP INSURANCE within ten (10) calendar days from the

date BID is awarded unless extended by mutual agreement between the COUNTY and the AWARDED

BIDDER. In case of failure of the BIDDER to execute the AGREEMENT, the COUNTY may consider

the BIDDER in default, in which case the BID BOND accompanying the proposal shall become the

property of the COUNTY.

The NOTICE TO PROCEED shall be issued within seven (7) days of the execution of the AGREEMENT

by the COUNTY. Should there be reasons why the NOTICE TO PROCEED cannot be issued within

such period; the time may be extended by mutual agreement between the COUNTY and

CONTRACTOR. If the NOTICE TO PROCEED has not been issued within the seven (7) day period or

within the period mutually agreed upon, the CONTRACTOR may terminate the AGREEMENT without

further liability on the part of either party.

The COUNTY may make such investigations as deemed necessary to determine the ability of the

BIDDER to perform the WORK, and the BIDDER shall furnish to the COUNTY all such information,

data and not limited to financial statements, for this purpose as the COUNTY may request. The

COUNTY, reserves the right to REJECT any BID if the evidence submitted by, or investigation of, such

BIDDER fails to satisfy the COUNTY that such BIDDER is properly qualified to carry out the

obligations of the AGREEMENT and to complete the WORK contemplated therein.

All CONTRACTORS involved in the project shall have proper and current licensing in the State of

Oklahoma and should be prepared to provide a copy of such if requested.

Bidder shall supply the names and addresses of major material suppliers & subcontractors with bid.

The Bidder must be able to financially carry on the work until project is completed.

Please NOTE this project is TAX EXEMPT as allowed by 68 O.S. § 1356. The successful bidder will be

issued a copy of the Resolution designating them as an agent for the County for the purpose of purchasing

materials and tangible personal property tax exempt for the construction (improvements, remodeling,

renovation, repairing, etc.) of this project. If the tax exempt status is to be used, materials and tangible

Page 3 of 13

INSTRUCTION TO BIDDERS

Page 2 of 4

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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