Project Information

Bid Title

Energy Tracking Software

Issuing Agency

City of Nashua

Location

New Hampshire

Published Date

Apr 24, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP0266-051426

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP0266-051426
Bid Title:	Energy Tracking Software
Category:	City
Status:	Open

Description: The City of Nashua seeks to engage the services of a qualified Software Firm to provide an energy tracking and management platform for the electric accounts identified herein (see Attachment A). Publication Date/Time: 4/24/2026 5:00 PM Closing Date/Time: 5/14/2026 3:00 PM Related Documents: RFP0266-051426 Energy Tracking Software

Attachment Preview

City of Nashua

Purchasing Department

Administrative Services Division

229 Main Street - Nashua, NH 03060

(603) 589-3330

Fax (603) 594-3233

April 23, 2026

REQUEST FOR PROPOSALS

RFP0266-051426

Energy Solicitation – Energy Tracking Software

The City of Nashua seeks to engage the services of a qualified Software Firm to provide an energy

tracking and management platform for the electric accounts identified herein (see Attachment A).

The selected firm must be experienced in delivering energy data management solutions for

municipal or similarly complex portfolios and capable of securely integrating and managing utility

data in accordance with industry best practices.

The City is now accepting submittals electronically via Bonfire. Please review the electronic

documents linked here, Bonfire Vendor Registration and Bonfire Vendor Submission for more

information. We strongly recommend that you give yourself sufficient time and at least one (1)

business day before due date to begin the uploading process and finalize your submission. Copies

are also available on the City’s website in the Purchasing section within the Bids section. If a

Vendor chooses to submit their proposal outside of Bonfire, the following are alternate options:

Paper: Submission one (1) copy and one digital copy on a USB drive in a sealed envelope

or package clearly marked “RFP0266-051426 Energy Solicitation- Energy Tracking Software”

proposals must be submitted in the format provided and address the item(s) specified in the RFP

package.

Regardless of the method of submission, proposals must be received by the Purchasing Department

no later than 3:00 pm on Thursday, May 14, 2026, at City Hall, Purchasing Department, Room

11, 229 Main Street, Nashua, NH 03061. Late submissions will not be accepted. Postmarks,

shipping timestamps, or other proof of mailing will not be accepted in lieu of actual receipt.

Vendors are responsible for ensuring that their proposal is delivered prior to the deadline,

regardless of the delivery method used.

The time of receipt shall be considered when a proposal has been officially documented by the

Purchasing Department, in accordance with its established policies, as having been received at the

location designated above. The City accepts no responsibility for mislabeled mail. Any and all

damage that may occur due to shipping shall be the vendor’s responsibility.

The City assumes no liability for the payment of costs and expenses incurred by any party in

responding to this request for proposals. All proposals become the sole property of the City of

Nashua. This request for proposals is not a contract and alone shall not be interpreted as such but

rather serves as an instrument through which proposals are solicited.

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330

The City of Nashua reserves the right to accept or reject any or all proposals or any part

thereof, to waive any formality in the process and to accept the proposal considered to be in

the best interest of the City. The City also retains the right to purchase on the open market if it

is considered in the best interest of the City to do so. The City reserves the right to cancel this

request at any time for any reason.

I. INTRODUCTION

The City of Nashua is seeking proposals from qualified Software Firms to provide energy

tracking and management software services capable of monitoring and reporting electricity cost

and consumption across the City’s portfolio of facilities.

• Attachment A consists of the City of Nashua’s electric accounts, including both

individually billed meters and meters grouped under summary billing structures. These

accounts represent a diverse portfolio of municipal facilities for which the City seeks

comprehensive tracking and analytics capabilities.

• Submissions should address the full scope of services requested, including software

implementation, data integration, ongoing support, and reporting functionality. The City is

requesting firm, fixed pricing for initial setup and annual subscription costs. The City

intends to select a single Software Provider to deliver services across the entire portfolio

covered in this solicitation.

• Proposers must submit a copy of their standard service agreement and any applicable

terms and conditions Pricing structures, data access provisions, and any third-party

integrations should be clearly outlined in the submission.

II. CLIENT INFORMATION

Name:

City of Nashua

Address:

229 Main Street, Nashua NH 03061

Number of meters: 3 2 6 M e t e r s

Tax exempt:

Yes

III. PROPOSAL REQUIREMENTS

Character of Service

• The City requires a comprehensive, cloud-based energy tracking and management

software platform capable of tracking electricity consumption and cost across all

accounts listed in Attachment A.

• The selected Software Provider will be responsible for data integration, ongoing data

management, system maintenance, and user support.

• The City requests a single contract covering all accounts included in this solicitation.

RFP0266-051426 Energy Solicitation – Energy Tracking Software

229 Main Street, Nashua, New Hampshire 03061 – Phone (603) 589-3330 – Fax (603) 589-3233

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Term/Start Date

• Proposals should include a detailed implementation timeline, including data onboarding,

system configuration, and user training.

• The City requests pricing for the following contract terms:

o Annual Renewal

Pricing

• Fixed Pricing: Provide firm, fixed pricing for all components of the service, including:

Initial setup and implementation costs

o Annual or subscription fees

o Any ongoing support or maintenance costs

o Pricing should be presented as an “all-in” cost structure, clearly identifying any

optional or additional services.

• The City prefers transparent pricing with no hidden or pass-through costs.

Software Capabilities & Services

• Proposal responses should clearly describe the following:

o Data Integration – ability to import utility data (electricity) including automated utility

bill uploads or API integrations

o Account Management – ability to manage both individually billed and summary billed

accounts

o Reporting & Analytics – standard and customizable reports on energy usage, cost trends,

and performance metrics

o Data Accuracy & Validation – processes for ensuring data quality and identifying

anomalies

o User Access – number of users supported, permission levels, and ease of use

o Benchmarking – ability to compare performance across facilities and over time

o Export Capabilities – ability to export data for use in external reporting, budgeting, and

analysis

o Integration – compatibility with other tools or platforms (if applicable)

o Customer Support – availability of technical support, training, and onboarding services

Other

• Proposal responses should clearly state the following:

o Service Level Commitments – including system uptime, response times for

support requests, and issue resolution timelines

o Data Ownership & Access – confirmation that the City retains ownership of all

data and has full access throughout and after the contract term

o Security – description of data security practices and protections

o Contract Terms – include a copy of the standard service agreement, including

any limitations, termination clauses, or conditions

RFP0266-051426 Energy Solicitation – Energy Tracking Software

229 Main Street, Nashua, New Hampshire 03061 – Phone (603) 589-3330 – Fax (603) 589-3233

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• The City may request additional information or clarification from respondents during the

evaluation process.

• The City reserves the right to request best and final offers, including revised pricing, at

any time during the selection process.

Usage

• Any utility data, account information, or supporting materials provided by the City for

the purposes of this RFP are to be used solely for proposal development, system

demonstration, and pricing.

• Respondents shall not use, share, sell, or distribute City data to any third party for any

purpose outside of this solicitation without prior written consent from the City.

• City data may only be used in demonstrations or sample outputs directly related to this

RFP and must not be used in marketing materials, case studies, or external presentations.

• All data provided must be treated as confidential and handled in accordance with

industry best practices for data security and privacy.

• Upon completion of the RFP process, respondents shall, upon request, return or securely

destroy all City-provided data.

• The City retains full ownership of all data provided and any data generated through the

use of the software platform.

IV. PROPOSAL INSTRUCTIONS, EVALUATION CRITERIA, SCHEDULE

• Respondents qualifications and capabilities will be a factor in the selection process.

• Respondents may submit any supporting information that will be beneficial in

evaluation of supplier and supplier proposals.

• Evaluation will take into consideration responsiveness, price structure, experience, and

market presence.

• The Parties reserve the right to reject all proposals and to terminate this solicitation.

• This solicitation does not obligate the City to negotiate a contract with any respondent.

Inquiries: All inquiries regarding this solicitation must be directed by e-mail to:

Amy Girard

Purchasing Manager

purchasing@nashuanh.gov

Schedule: The timeline for this project is as follows:

Projected Timeline

Deadline for Vendor Questions

Vendor Question Answers Posted

Proposals Due

Vendor Interviews

Date

Monday, May 04, 2026, 10:00am

Thursday, May 07, 2026, 3:00pm

Thursday, May 14, 2026, 3:00pm

tbd

RFP0266-051426 Energy Solicitation – Energy Tracking Software

229 Main Street, Nashua, New Hampshire 03061 – Phone (603) 589-3330 – Fax (603) 589-3233

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Preparation of proposals: Proposals shall be signed by the proposer’s authorized

representative. Proposers are requested to submit pricing for requested services, however,

alternative proposals will be considered but only if the alternate is described completely,

including, but not limited to, specifications sufficient so that a comparison to the request can

be made.

The proposal should include the following:

1. A detailed description of the firm and its related experience in providing

similar services. Include names and telephone numbers of references that may be

contacted. Proposals should include a minimum of three (3) references from

customers who have contracted similar services.

2. Any information (above) requested in this proposal request.

3. Cost proposal(s).

4. Proposal Affidavit

Selection and Evaluation Criteria: After receipt of proposals, the City will evaluate the

proposals and will use the following criteria in its evaluation:

1. Cost Proposal

2. Software Functionality & Capabilities

3. Data Integration & Management

4. Implementation & Support

5. Experience & Qualifications

6. Data Security & Ownership

7. Contract Terms

GENERAL REQUIREMENTS

A. To be eligible for an award, a vendor must be deemed "responsible". A responsible vendor:

• has the ability, capacity and skill to provide the goods or services required

• can provide the goods or services within the time frame specified

• has a satisfactory record of integrity, reputation, judgment and experience

• has sufficient financial resources to provide the goods or services

• has an ability to provide future maintenance and support as required

• providing the vendor has provided goods or services to the City, has developed a positive track

record with the City

B. The successful vendor will be required to provide the City with certificates of insurance for coverage as

listed below and endorsements affecting coverage required by the contract within ten (10) calendar

days after the City issues the notice of award. The City requires thirty (30) calendar days written notice

of cancellation or material change in coverage. The certificate and endorsements for each insurance

RFP0266-051426 Energy Solicitation – Energy Tracking Software

229 Main Street, Nashua, New Hampshire 03061 – Phone (603) 589-3330 – Fax (603) 589-3233

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Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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