Project Information

Bid Title

Downtown Annuals, Tulips, Christmas RFP

Issuing Agency

City of Zeeland

Location

Michigan

Published Date

Feb 23, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Status: Open

REQUEST FOR PROPOSAL
DOWNTOWN ANNUALS, TULIPS, and CHRISTMAS GREENERY CONTRACT

This contract will take effect on April 1, 2026 and will close on March 31, 2029.

Contract information is included on the following pages.

Proposals are due on Tuesday, March 3, 2026, at 11:00 AM. At that time bids will be opened and read aloud.

In order to assure receipt of all addendums, questions, etc., bidders must register with smoore@cityofzeeland.com.

While telephone calls may be made for information, all questions must also be put into writing and must either sent by e-mail or must be mailed or delivered to the City Clerk’s Office at 21 S. Elm Street, Zeeland, Michigan.

Responses to questions will be confirmed in writing, and may, but shall not be required to, be sent to all prospective bidders to whom bid packages were provided.

For information, contact:

Kevin Plockmeyer at: kplockmeyer@cityofzeeland.com or 616-772-0870

Publication Date/Time:
02/02/2026 12:00 AM

Closing Date/Time:
03/03/2026 11:00 AM

Related Documents

• 
  Downtown Annuals, Tulips, Christmas RFP
• 
  Downtown Annuals, Tulips, Christmas Addendum No 1

Attachment Preview

REQUEST FOR PROPOSAL

DOWNTOWN ANNUALS, TULIPS, and CHRISTMAS GREENERY CONTRACT

This contract will take effect on April 1, 2026 and will close on March 31, 2029.

Contract information is included on the following pages.

Proposals are due on Tuesday, February 24, 2026, at 11:00 AM. At that time bids will be

opened and read aloud.

For information, contact:

Kevin Plockmeyer at: kplockmeyer@cityofzeeland.com or 616-772-0870

In order to assure receipt of all addendums, questions, etc., bidders

must register with smoore@cityofzeeland.com.

While telephone calls may be made for information, all questions must

also be put into writing and must either sent by e-mail or must be

mailed or delivered to the City Clerk's Office at 21 S. Elm Street,

Zeeland, Michigan.

Responses to questions will be confirmed in writing, and may, but shall

not be required to, be sent to all prospective bidders to whom bid

packages were provided.

REQUEST FOR PROPOSAL

DOWNTOWN ANNUALS, TULIP, AND CHRISTMAS GREENERY CONTRACT

Please quote on the downtown annuals and tulip contract per the guidelines listed in these bid

specifications.

BID GUIDELINES

One SIGNED copy of the bid proposal must be submitted by Tuesday, February

24, 2026, at 11:00 AM to:

CITY CLERK'S OFFICE

ZEELAND CITY HALL

21 SOUTH

ELMSTREET

ZEELAND, MI 49464

Proposals will be publicly opened and read aloud on Tuesday, February 24, at 11:00 AM.

Submission of Proposals

All proposals must be made on the form which is furnished with the bid documents. The form

must be fully completed and executed when submitted. Erasures or changes in the Proposal

must be initialed by the Bidder.

The Proposal shall be submitted in the sealed envelope provided for that purpose with the Bid

Documents. The Bidder shall write one's name in the space provided in the front of the

envelope. If forwarded by mail, the sealed envelope containing the Proposal must be enclosed

in another envelope and must be sent to the address indicated in the Proposal. Do not submit

the sealed envelope without a valid Proposal enclosed.

Any Proposal submitted after the time and date specified shall not be considered and shall be

returned to the Bidder unopened.

Bid Prices

The bid prices shall cover the costs of any nature, incident to and growing out of the work. In

explanation but not limited thereof, the prices stated by the Bidder shall include the cost of

everything necessary for the performances and completion of this Contract in the manner and

time prescribed, including but not limited to: the furnishing of all material, tools, equipment,

transportation, labor and supervision: all costs on account of loss by damage or destruction of

the work; unforeseen difficulties encountered for settlement of damages; for replacement of

defective work and materials; and for all else necessary, therefore, and incidental thereto.

Acceptance of Proposals

The City of Zeeland may waive any informalities or minor defects or reject any and all

Proposals. Any Proposal may be withdrawn prior to the above-scheduled time for opening or

authorized postponement thereof No Bidder may withdraw a Proposal within 30 calendar days

after the actual date of the opening thereof. Should there be reasons why the contract cannot

be awarded within the specified period, the time may be extended by mutual agreement

between the City of Zeeland and the Bidder.

General Conditions

No employee(s) shall at any time be considered an agent or employee of the City. The

Proposer(s) shall comply with all federal, state and local laws and regulations governing the

furnishing and use of all safeguards, safety devises and protective equipment and must take

any other needed actions as necessary to protect the life and health of employees on the job,

the safety of the public and property during the performance of the contract.

The Proposer(s) shall submit with their proposal a signed copy of the Equal Employment

Opportunity statement.

The City or Proposer shall have the right to terminate the contract immediately if the

Proposer(s) fails to comply with all applicable federal, state or local regulations or for non-

performance which may endanger the public health, safety or welfare.

The Proposer shall submit proof of insurance for all motor vehicles which it will utilize, Proof of

Worker's Compensation insurance and public liability insurance. Liability insurance shall be

carried in the amount of not less than two million ($2,000,000) dollars naming the City of

Zeeland as an Additional Insured.

Seasonal Flowers

Planting of tulips and annuals in the downtown area (from State to 421 East Main (Community

Restaurant)) and North and South parking lots. Fall planting of tulips to be on 6-inch centers

with a variety of colors.

Spring planting of annuals to be on 6-inch centers that fill the areas comfortably. There are a

total of 87 planters and light poles in the downtown area that need to be planted with tulips in

the fall and annuals in the spring after the tulips have completed flowering. Each planter/light

pole has approximately 15 square feet of ground area. Flowers should coordinate with hanging

baskets. Plant selection should be submitted prior to ordering plantings for approval from City.

This includes weed control and removal of dead flowers as needed to keep beds looking nice.

5 ground level planters in the downtown area need to be planted with tulips/annuals in

coordination with other annual beds. 1 in the south parking lot, 2 at City Hall, and 2 in the north

parking lot. These planters will need to be planted with tulips/annuals. Total square footage for

these planters measures approximately 175 square feet. This includes weed control and the

removal of dead flowers as needed to keep the beds looking nice.

The City has a collection of concrete planters positioned throughout the contracted area. Some

of these planters contain annuals only, some contain perennials only, while others contain a

combination of annuals and perennials. Please see the breakdown of planters below.

Perennial planters and combination Annual/Perennial planters need to be watered 1-3x per

week, depending on the season. As a supplement to the pre-existing perennials that have been

planted, four seasonal refreshes occur: tulips (in pots) in the spring, annuals in the summer,

mums (in pots) in the fall, and pine and winterberry in the winter. Maintenance of the existing

perennials (pruning, trimming, etc.) will occur twice per year.

Annual-only planters need to be watered 3x per week (spring, summer, fall), weeded regularly,

and have dead flowers removed regularly. Annual planters should undergo four seasonal

refreshes.

Maintain 8 Rectangular Planters 48” x 12” x 24” containing perennials

• 3 Along the side of Drip – design OPTION 2 in attached PDF

• 5 Along Elm Street/Splash Pad Fence – design OPTION 1 in attached PDF

• Regular maintenance of existing perennial combinations, fill in or replace, as needed.

• Winter refresh - add evergreen boughs add winterberry sticks.

Maintain 39 Round Standard Planter 36”x24” containing perennials

Along Elm Street, Cherry Street & Library Alley – refer to combination of design standards in attached PDF

• Regular maintenance of existing perennial combinations, fill in or replace, as needed.

• Winter refresh - add evergreen boughs add winterberry sticks.

Seasonally Refresh 29 Round Standard Planter 36” x 24” containing annuals

Along Main Avenue & around HMCC

• Install four seasonal refreshes with annuals:

o Spring: tulips (6” pots) (prefer red or white)

o Summer: begonias (red)

o Fall: hardy mums/kale & gourds (6” pots) (prefer white)

o Winter: evergreen boughs and winterberry sticks

Maintain 3 Large Round Bowl-Shaped Planters containing perennials

3 Along Elm Street

• Regular maintenance of existing perennial combinations, fill in or replace, as needed.

• Winter refresh - add evergreen boughs add winterberry sticks.

In addition to the concrete planters, the City has 24 ground level beds that require hand

watering. The total square footage of these beds is around 1200 square feet.

The 88 total hanging baskets on the city’s planter poles must have hanging baskets consisting

of the following:

• 10 Hanging baskets on Elm need the water reservoir checked weekly

• New plastic liner

• New moss liner to retain moisture

• New soil

• White wave petunias and variegated ivy that gives the hanging baskets a full flourishing

appearance.

In addition to this requirement the contractor is also responsible for rotating the baskets as

needed and maintaining three (3) additional baskets for use as replacements. The contractor

will be responsible for replanting, when necessary, where plants expire and are not kept up.

Christmas Greenery

The contractor is to supply 88 Douglas Fir (or equal) live wreaths (40 inch overall outside

diameter) with red weather resistant bows including tails. Supply the labor to hang the

wreaths, double sided from 44 "hanging planters" poles. Red bows to be placed at the

tops of the wreaths and fastened with bow wire to ensure that they stay on during windy

and winter conditions. The wreaths will be attached to the poles in two places, with a

strong material (not wire) that DOES NOT SCRATCH the light poles. The installation of

the wreaths will have to take place by the week before Thanksgiving.

The contractor is to supply and install 2 Douglas Fir (or equal) live wreaths (48 in overall

outside diameter) with red weather resistant bows including tails on the exterior of City

Hall.

The contractor is to supply and install 2 Douglas Fir (or equal) live wreaths (40 in overall

outside diameter) with red weather resistant bows including tails and Douglas Fir (or

equal) roping on the Downtown Zeeland brick sign at the corner of Main/State.

The contractor is to supply and install Douglas Fir (or equal) roping garland with red bows

at every swag point on the fencing that surrounds the Splash Pad at the corner of Main and

Elm Streets which includes north, west, and south sides of the Splash Pad Park. This garland

is to be attached with heavy gauge wire. This measures approximately 235 lineal feet.

The contractor is to supply and install Douglas Fir (or equal) roping garland with red bows

at every swag point on the handrails at City Hall. This garland is to be attached with heavy

gauge wire. This measures approximately 100 lineal feet.

Supply the labor to take down and dispose of the wreaths/garland prior to January 10, of the

next year. The wreaths/garland removal will include cleaning up of needles or debris that fall

to the ground during the process.

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