Project Information

Bid Title

Transitional Age Youth (TAY) Clubhouse Program

Issuing Agency

Lake County

Location

California

Published Date

May 20, 2026

Closing Date

Jun 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

261948

Original Source

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Bid Documents

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Project Description

Bid Number:	261948
Bid Title:	Transitional Age Youth (TAY) Clubhouse Program
Category:	County General
Status:	Open

Description: Lake County Behavioral Health Services (LCBHS) is pleased to announce the availability of Behavioral Health Services Act (BHSA) Behavioral Health Services and Supports (BHSS) funding to support planning, start-up, implementation, operations, and non-billable components of a member-centered, recovery-oriented Clubhouse model for Transition Age Youth (TAY) for up to three years. Funding is anticipated at approximately $200,000 in Year 1, $150,000 in Year 2, and $100,000 in Year 3, for a total anticipated award of up to $450,000, subject to County approval, contract execution, and available funding. This funding is intended to support readiness for Medi Cal reimbursable Clubhouse Services under BH-CONNECT; it does not guarantee Medi-Cal reimbursement, billing approval, or future funding. Publication Date/Time: 5/20/2026 10:00 AM Closing Date/Time: 6/15/2026 5:00 AM Contact Person: Christine Andrus, Deputy Director - Administration - Christine.Andrus@lakecountyca.gov Related Documents: RFP_TAY Clubhouse Program_BHSA-BHSS_May 2026

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Lake County Behavioral Health Services | TAY Clubhouse Program RFP

LAKE COUNTY BEHAVIORAL HEALTH SERVICES

REQUEST FOR PROPOSALS

Transitional Age Youth (TAY) Clubhouse Program

Issued

May 20, 2026

RFP Number

261948

Submission Deadline

June 15, 2026, by 5:00 p.m.

RFP Contact

Christine Andrus, Deputy Director -

Administration

Submission Email

Christine.Andrus@lakecountyca.gov

Funding Source

BHSA Behavioral Health Services and

Supports (BHSS)

Important Note: Applicants shall submit one proposal for the TAY Clubhouse Program. The

County may award one contract based on best value, responsiveness, and operational need. Any

proposed partnerships or subcontractors must be clearly described in the proposal.

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Lake County Behavioral Health Services | TAY Clubhouse Program RFP

1. Project Overview

Lake County Behavioral Health Services (LCBHS) is pleased to announce the availability of

Behavioral Health Services Act (BHSA) Behavioral Health Services and Supports (BHSS) funding to

support planning, start-up, implementation, operations, and non-billable components of a

member-centered, recovery-oriented Clubhouse model for Transition Age Youth (TAY) for up to

three years. Funding is anticipated at approximately $200,000 in Year 1, $150,000 in Year 2, and

$100,000 in Year 3, for a total anticipated award of up to $450,000, subject to County approval,

contract execution, and available funding. This funding is intended to support readiness for Medi-

Cal reimbursable Clubhouse Services under BH-CONNECT; it does not guarantee Medi-Cal

reimbursement, billing approval, or future funding.

Recent History: Lake County Behavioral Health Services, with community cooperation, has

historically supported a Transitional Age Youth (TAY) drop-in center and peer support services.

The center has provided peer support, guidance, resources, linkage to services, and support for

youth and young adults ages 16-24.

Current Need: There is an ongoing need to assist vulnerable TAY in Lake County, including youth

and young adults ages 16-24 who are at risk of significant mental health issues, homelessness,

juvenile justice involvement, and school failure. The program should provide a safe and

welcoming place for outreach, drop-in engagement, resources, groups, recovery-oriented

activities, and connection to services. Within this broader population, only some participants may

meet Medi-Cal eligibility, medical necessity, and other applicable criteria for future Medi-Cal

reimbursable Clubhouse Services.

Funding Purpose: With the transition from the Mental Health Services Act to the Behavioral Health

Services Act, funding priorities have shifted. LCBHS is offering BHSA BHSS funding to support

planning, start-up, implementation, operations, and non-billable activities needed to establish a

TAY Clubhouse model. The contractor will be expected to work toward readiness for Medi-Cal

reimbursable Clubhouse Services, subject to DHCS requirements, County BH-CONNECT

implementation decisions, Clubhouse fidelity standards, provider contracting, documentation

requirements, and applicable Medi-Cal billing rules. Funding is anticipated to decrease over the

three-year period as the program moves toward operational readiness and sustainability, subject

to County decisions and available funding.

Clubhouse Implementation: Applicants should be prepared to implement a member-centered,

recovery-oriented Clubhouse model that is inclusive of peers and individuals with lived

experience in program design and service delivery while remaining consistent with Clubhouse

fidelity expectations. Applicants should describe their anticipated timeline and strategy for

achieving Clubhouse fidelity/readiness milestones and readiness for Medi-Cal reimbursable

Clubhouse Services under BH-CONNECT, subject to all applicable requirements.

Program Parameters: The County expects the TAY Clubhouse to operate at least four (4) days per

week and at least twenty (20) hours per week, unless otherwise negotiated in the final contract.

Evening and weekend services are encouraged. Proposals should include anticipated participant

capacity, expected unduplicated participants served annually, and average daily or weekly

participation. Services must remain available to eligible Lake County residents at no cost during

the award period.

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Key Dates

Lake County Behavioral Health Services | TAY Clubhouse Program RFP

Event

Date/Deadline

RFP issued

May 20, 2026

Questions due

June 5, 2026

Proposals due

June 15, 2026, by 5:00 p.m.

Reference links: DHCS BH-CONNECT | Clubhouse International BHCOE

2. Eligible Applicants

Eligible applicants may include:

 A unit of local government.

 A registered 501(c)(3) nonprofit organization.

 A state or federally recognized tribal entity.

Partnerships and subcontracting arrangements are acceptable; however, one lead applicant

must be identified and will be responsible for contract compliance, fiscal accountability,

reporting, and performance.

3. Eligible Activities

Award funds must be used for operating expenses that support planning, start-up,

implementation, operations, and non-billable components of the TAY Clubhouse model.

Allowable costs may include staffing, food, utilities, supplies, insurance, minor equipment

necessary for operations, professional development, outreach, and other reasonable costs

associated with operating a Clubhouse center, as described in the budget narrative. Construction

and capital facility costs are not allowable under this RFP unless expressly approved in writing by

the County prior to contract execution.

The contractor will be expected to provide outreach and engagement to TAY through culturally

responsive resources, groups, activities, and appropriate services using a member-centered,

recovery-oriented Clubhouse model. Preference will be given to applicants that demonstrate

meaningful integration of peers and individuals with lived experience in service delivery and

program design, consistent with Clubhouse fidelity expectations.

Applicants must describe how proposed activities and services will promote recovery, wellness,

permanent housing linkages, education, employment, community connection, and readiness for

Clubhouse fidelity standards. All activities must be conducted within Lake County and serve

eligible Lake County residents at no cost during the award period.

4. Program Requirements

The selected contractor will be responsible for obtaining and maintaining all required insurance,

fire clearance, occupancy approval, city or county inspections if applicable, and any other

approvals necessary for the proposed program site and activities.

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Lake County Behavioral Health Services | TAY Clubhouse Program RFP

The contractor must maintain participant records and comply with all applicable confidentiality,

HIPAA, County documentation, and reporting requirements. Medi-Cal documentation

requirements apply if and when services are delivered as Medi-Cal reimbursable Clubhouse

Services.

At a minimum, participant data should include:

 Number of unduplicated people served.

 Demographic information, including age, sex, sexual orientation, education status, veteran

status, and disability status, to the extent collected consistent with applicable law and

participant privacy.

 Services, activities, referrals, linkages, and outcomes.

Deliverables and Reporting Expectations

 Operate the TAY Clubhouse at least four (4) days per week and at least twenty (20) hours per

week, unless otherwise negotiated in the final contract.

 Maintain participant capacity targets, including unduplicated participants served annually and

average daily or weekly participation.

 Conduct outreach and engagement to TAY-serving partners, including County Behavioral

Health, schools, youth-serving organizations, probation/justice partners, housing and

homelessness providers, tribal partners, and community-based organizations, as applicable.

 Develop and report progress on Clubhouse fidelity/readiness milestones, including

implementation planning, staff training, technical assistance participation, documentation

procedures, and readiness for provider contracting and billing rules if applicable.

 Maintain documentation sufficient to support services provided, referrals/linkages made,

participant demographics, outcomes, and fiscal accountability.

 Submit reports in a format and frequency required by LCBHS, including annual reports and

any additional reports needed for audits, monitoring, BHSA reporting, or other applicable

requirements.

Annual Reports

The contractor will be required to submit annual reports to LCBHS that include, at a minimum:

 Expenditures made within the fiscal year.

 Activities provided within the fiscal year.

 Operating hours and schedule offered.

 Unduplicated participants served, average daily or weekly participation, and participant

capacity utilization.

 Outreach activities, referral sources, and referrals/linkages made.

 Progress toward Clubhouse fidelity/readiness milestones.

 Performance outcomes and data quality review.

LCBHS may request additional information as needed to meet applicable reporting, monitoring,

audit, BHSA, or County requirements.

LCBHS will monitor contractor expenditures and activities as LCBHS deems necessary, including

review prior to the obligation or payment of funds to ensure compliance with program

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Lake County Behavioral Health Services | TAY Clubhouse Program RFP

requirements. LCBHS may stop payment, request repayment, or pursue any other remedy

available by law for failure to comply with program requirements. After a contract has expired, any

funds not expended for eligible activities shall revert and must be remitted back to LCBHS.

Housing and Homelessness Coordination

If the contractor provides housing navigation, homelessness-related services, or serves as a

formal access point for the Lake County Continuum of Care, the contractor may be required to

participate in the Coordinated Entry System (CES) and use the Homeless Management

Information System (HMIS), as applicable. These requirements will be negotiated and included in

the final contract only if applicable to the approved scope of work.

If applicable, expectations may include:

 Accept referrals and prioritize clients in alignment with CES policies.

 Participate in case conferencing and housing prioritization processes.

 Enter and maintain accurate, timely client-level data in HMIS.

 Track and report required housing and homelessness-related performance metrics.

Technical assistance may be provided through LCBHS and the Lake County Continuum of Care,

as applicable.

5. Conflict of Interest

The applicant must disclose, as part of the proposal, any actual, potential, or perceived conflicts

of interest that may result from the award of the contract or the services provided under the

contract.

Except as otherwise disclosed in the proposal, the applicant affirms that, to the best of its

knowledge, there is no actual or potential conflict between the applicant, the applicant’s project

manager(s), or any related business or financial interests and the services to be provided under

the contract. If a conflict arises or becomes known during the RFP process or contract term, the

applicant must immediately notify LCBHS. All conflicts must be resolved to LCBHS’ satisfaction,

or the applicant may be disqualified or the contract may be terminated.

For purposes of this RFP, conflicts of interest include, but are not limited to:

 Giving or offering a gratuity, kickback, money, gift, or anything of value to an LCBHS official,

officer, or employee with the intent of receiving favorable treatment regarding a contract.

 Having or acquiring any contractual, financial, business, or other direct or indirect interest that

would conflict with the applicant’s performance of duties and responsibilities under the

contract or create the appearance of impropriety concerning the award or performance of the

contract.

 Possessing or accepting anything of value during the RFP process or contract term based on

an understanding that the actions of the applicant or its affiliates on behalf of LCBHS will be

influenced.

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