Project Information

Bid Title

Rugby Middle School Sidewalk Project

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 15, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

193-RFP 2026-15

Original Source

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Project Description

Solicitation Number:	193-RFP 2026-15
Project Title:	Rugby Middle School Sidewalk Project
Description:	The objective of this project is to remove designated damaged or non-compliant concrete surfaces and replace them with new, durable concrete flatwork. This includes standard walkways, heavy-use areas under awnings, ADA-compliant curb ramps, and specified optional add/alternates to improve safety, accessibility, and aesthetics around the school campus.
Opening Date:	6/4/2026 2:00 PM
Posted Date:	5/16/2026
Status:	Open
Department:	HENDERSON COUNTY PUBLIC SCHOOLS

Solicitation Number * 193-RFP 2026-15	Department HENDERSON COUNTY PUBLIC SCHOOLS	Status Reason Open
Opening Date 2026-06-04T14:00:00.0000000	Posted Date * 2026-05-15T20:10:27.0000000Z	Primary Commodity Code Construction Services
Mandatory Conference/Site Visit 2026-05-28T04:00:00.0000000Z	Special Instructions 10:00 AM Pre-Bid Rugby Middle School 3345 Haywood Road, Hendersonville, NC 28791	Solicitation Type * Select RFP IFB RFI
Owner Joni Huchzermeier
Description The objective of this project is to remove designated damaged or non-compliant concrete surfaces and replace them with new, durable concrete flatwork. This includes standard walkways, heavy-use areas under awnings, ADA-compliant curb ramps, and specified optional add/alternates to improve safety, accessibility, and aesthetics around the school campus.

Attachment Preview

414 Fourth Avenue West, Hendersonville, NC 28739-4261

Mark R. Garrett, Superintendent

Board of Public Education

Amy Lynn Holt, Chairperson

Dr. Kathy Revis, Vice Chairperson

Beth Campbell

Stephanie Cantwell

Blair Craven

Shelia Dale

Alyssa Norman

HENDERSON COUNTY PUBLIC SCHOOLS

RFP # 2026-15

TITLE / PROJECT:

Rugby Middle School Sidewalk Project

USING AGENCY:

Henderson County Public Schools

ISSUE DATE:

May 15, 2026

MANDATORY PRE-BID SITE VISIT: Thursday, May 28, 2026 at 10:00 AM (EST). It shall be mandatory

that each bidder’s representative attend this pre-bid. The purpose of this visit is for all prospective bidders to

acquaint themselves with the conditions and requirements of the site and of the tasks to be performed. Henderson

County Public School will have staff available to discuss the project and answer questions regarding the scope of

work. Vendor must check in at School Office.

LOCATION: Rugby Middle School, 3345 Haywood Road, Hendersonville, NC 28791

FAILURE TO COMPLY WITH THE PRE-BID REQUIREMENT WILL RESULT IN REJECTION OF YOUR BID.

Bidder is cautioned that any information released during site visit, other than that involving the physical aspects

of the facilities themselves, and which conflicts with, supersedes, or adds to requirements in this Request for

Proposal, must be confirmed by written addendum before it can be considered to be a part of this Request for

Proposal document. Bidder bidding otherwise does so at his own risk.

BID DEADLINE: Sealed Proposals subject to the conditions made a part hereof will be received until 2:00 PM

(EST) on Thursday, June 4, 2026 for furnishing all labor, materials, equipment, and services incidental and

implied, described herein. **SEND ALL SEALED PROPOSALS DIRECTLY TO THE ISSUING AGENCY

ADDRESS AS SHOWN ON THE NEXT PAGE OR SUBMIT VIA EMAIL TO: bids@hcpsnc.org Include

“RFP 2026-15 BID” in the email subject line. All pages of the bid package must be returned.

LATE BIDS: Late bids, regardless of cause, will not be opened or considered, and will automatically be

disqualified from further consideration. It shall be the Vendor’s sole responsibility to ensure delivery at the

designated office by the designated time. Vendor shall bear the risk for late submission due to unintended or

unanticipated delay whether submitted electronically, delivered by hand, U.S. Postal Service, courier or other

delivery service. It is the Vendor’s sole responsibility to ensure that its bid has been received by this Office by

the specified time and date of opening. The date and time of submission will be marked on each bid when received,

and any bid received after the bid submission deadline will be rejected.

It is highly recommended that you call Joni Huchzermeier at 828-697-4733 extension 2232 to confirm your bid

was received prior to the bid deadline allowing yourself enough time for resubmittal.

“It is the policy of the Henderson County Public School System not to discriminate on the basis of race, ethnic origin, sex or disability in its educational programs, activities, or employment policies.”

DELIVERED BY US POSTAL SERVICE

RFP NO. 2026-15

Henderson County Public Schools

414 Fourth Avenue West

Hendersonville, NC 28739

Attn: Joni Huchzermeier, CLGPO, Purchasing

Agent

HAND DELIVERY

RFP NO. 2026-15

Henderson County Public Schools

414 Fourth Avenue West

Hendersonville, NC 28739

Attn: Joni Huchzermeier, CLGPO, Purchasing

Agent

IMPORTANT NOTE: Indicate firm name and RFP number on the front of each proposal envelope or package,

along with the date for receipt of proposals specified above. EMAILED BIDS WILL BE ACCEPTED.

SUBMIT EMAILED BIDS TO: bids@hcpsnc.org Include “RFP 2026-15 BID” IN THE EMAIL SUBJECT

LINE.

QUESTIONS: Questions concerning the specifications in this Request for Proposal will be received until 3:00

PM on May 28, 2026 (EST). If any modifications to the specifications are necessary, an addendum will be issued

no later than 4:30 PM on May 28, 2026 to all proposal holders who attended the mandatory site visit.

Direct all inquiries concerning this RFP in writing to: Joni Huchzermeier, CLGPO

Purchasing Agent

jdhuchzermeier@hcpsnc.org

It is the bidder’s responsibility to assure that all bid pages and addenda have been reviewed and, if need

be, signed and returned.

The Henderson County Board of Education reserves the right to reject any or all bids for any or no reason

and to waive informalities.

“It is the policy of the Henderson County Public School System not to discriminate on the basis of race, ethnic origin, sex or disability in its educational programs, activities, or employment policies.”

THE PROCUREMENT PROCESS

The following is a general description of the process by which a vendor will be selected to provide services.

1. Request for Proposal is issued to prospective bidders.

2. A preproposal conference (if applicable) and/or deadline for written questions is five days prior to the

due date.

3. Proposals in one original will be received from each bidder in a sealed envelope or package or if allowable,

submitted via email as described. The original shall be signed and dated by an official authorized to bind the

firm. Unsigned proposals will not be considered.

4. All proposals must be received by the issuing agency not later than the date and time specified on the cover

Sheet of this RFP.

5. After the bid deadline, the package containing the proposals from each responding firm will be opened. The

purchasing division will furnish bid tabs upon request.

6. At their option, the evaluators may request oral presentations or discussion with any or all bidders for the

purpose of clarification or to amplify the materials presented in any part of the proposal. However, bidders

are cautioned that the evaluators are not required to request clarification; therefore, all proposals should be

complete and reflect the most favorable terms available.

7. Proposals will be evaluated and awarded as provided by Statue based on the lowest responsible, responsive

bidder.

8. Bidders are cautioned that this is a request for offers, not a request to contract, and the Henderson County

Public Schools reserves the right to reject any and all offers when such rejection is deemed to be in the best

interest of Henderson County Public Schools.

GENERAL INFORMATION ON SUBMITTING PROPOSALS

1. EXCEPTIONS: All proposals are subject to the terms and conditions outlined herein. All responses

shall be controlled by such terms and conditions and the submission of other terms and conditions,

price lists, catalogs, and/or other documents as part of a bidder’s response will be waived and have no

effect either on this Request for Proposals or on any contract that may be awarded resulting from this

solicitation. Bidder specifically agrees to the conditions set forth in the above paragraph by signature

to the proposal.

2. CERTIFICATION: By executing the proposal, the signer certifies that this proposal is submitted

competitively and without collusion (G.S. 143-54), that none of our officers, directors, or owners of an

unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes,

the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that we are not an

ineligible vendor as set forth in G.S. 143-59.1. False certification is a Class I felony.

3. ORAL EXPLANATIONS: The State/Henderson County Public Schools shall not be bound by oral

explanations or instructions given at any time during the competitive process or after award.

“It is the policy of the Henderson County Public School System not to discriminate on the basis of race, ethnic origin, sex or disability in its educational programs, activities, or employment policies.”

4. REFERENCE TO OTHER DATA: Only information which is received in response to this RFP will be

evaluated; reference to information previously submitted shall not be evaluated.

5. ELABORATE PROPOSALS: Elaborate proposals in the form of brochures or other presentations beyond

that necessary to present a complete and effective proposal are not desired.

In an effort to support the sustainability efforts of the State of North Carolina we solicit your cooperation in

this effort.

It is desirable that all responses meet the following requirements:

• All copies are printed double sided.

• All submittals and copies are printed on recycled paper with a minimum post-consumer content of

30% and indicate this information accordingly on the response.

• Unless absolutely necessary, all proposals and copies should minimize or eliminate use of non-

recyclable or non-reusable materials such as plastic report covers, plastic dividers, vinyl sleeves, and

GBC binding. Three-ringed binders, glued materials, paper clips, and staples are acceptable.

• Materials should be submitted in a format which allows for easy removal and recycling of paper

materials.

6. COST FOR PROPOSAL PREPARATION: Any costs incurred by bidder in preparing or submitting offers

are the bidder’s sole responsibility; Henderson County Public Schools will not reimburse any bidder for any

costs incurred prior to award.

7. TIME FOR ACCEPTANCE: Each proposal shall state that it is a firm offer which may be accepted within

a period of 45 days. Although the contract is expected to be awarded prior to that time, the 45-day period is

requested to allow for unforeseen delays.

8. TITLES: Titles and headings in this RFP and any subsequent contract are for convenience only and shall

have no binding force or effect.

9. CONFIDENTIALITY OF PROPOSALS: In submitting its proposal, the bidder agrees not to discuss or

otherwise reveal the contents of the proposal to any source outside of the using or issuing agency, government

or private, until after the award of the contract. Bidder not in compliance with this provision may be

disqualified, at the option of Henderson County Public Schools, from contract award. Only discussions

authorized by the issuing agency are exempt from this provision.

10. RIGHT TO SUBMITTED MATERIAL: All responses, inquiries, or correspondence relating to or in

reference to the RFP, and all other reports, charts, displays, schedules, exhibits, and other documentation

submitted by the bidder shall become the property of Henderson County Public Schools when received.

11. OFFEROR’S REPRESENTATIVE: Each bidder shall submit with its proposal the name, address, and

telephone number of the person(s) with authority to bind the firm and answer questions or provide clarification

concerning the firm's proposal.

12. SUBCONTRACTING: Bidder may propose to subcontract portions of the work provided that their

proposals clearly indicate what work they plan to subcontract and to whom and that all information required

about the prime contractor is also included for each proposed subcontractor.

“It is the policy of the Henderson County Public School System not to discriminate on the basis of race, ethnic origin, sex or disability in its educational programs, activities, or employment policies.”

13. PROPRIETARY INFORMATION: Trade secrets or similar proprietary data which the bidder does not

wish disclosed to other than personnel involved in the evaluation or contract administration will be kept

confidential to the extent permitted by NCAC T01:05B.1501 and G.S. 132-1.3 if identified as follows: Each

page shall be identified in boldface at the top and bottom as "CONFIDENTIAL". Any section of the proposal

which is to remain confidential shall also be so marked in boldface on the title page of that section. Cost

information may not be deemed confidential. In spite of what is labeled as confidential, the determination as

to whether or not it is shall be determined by North Carolina law.

14. HISTORICALLY UNDERUTILIZED BUSINESSES: Pursuant to General Statute 143-48 and Executive

Order #150, the State/ Henderson County Public Schools invites and encourages participation in this

procurement process by businesses owned by minorities, women, disabled, disabled business enterprises and

non-profit work centers for the blind and severely disabled.

15. PROTEST PROCEDURES: If a bidder wants to protest a contract awarded pursuant to this solicitation,

they must submit a written request to the Purchasing Agent, Henderson County Public Schools, 414 Fourth

Avenue West, Hendersonville, NC 28731. This request must be received by the Purchasing Division within

thirty (30) consecutive calendar days from the date of the contract award. Protest letters must contain specific

reasons and any supporting documentation for the protest. Note: Contract award notices are sent only to

those actually awarded contracts, and not to every person or firm responding to this solicitation. Contract

status and award notices are available through the Purchasing Division or the project designer with contact

information as shown on the first page of this solicitation.

16. TABULATIONS: Bidders may call the Purchasing Division to obtain a verbal status of contract award.

17. RECIPROCAL PREFERENCE: G.S. 143-59 establishes a reciprocal preference law to discourage other

states from applying in-state preferences against North Carolina’s resident bidders. The “Principal Place of

Business” is defined as the principal place from which the trade or business of the bidder is directed or

managed.

“It is the policy of the Henderson County Public School System not to discriminate on the basis of race, ethnic origin, sex or disability in its educational programs, activities, or employment policies.”

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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