Project Information

Bid Title

RFP: Home Buyer Education

Issuing Agency

City of Rochester

Location

New York

Published Date

May 28, 2025

Closing Date

Jun 13, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP – Priority Bicycle Boulevards Implementation Phase III and Priority Pedestrian Safety Improvements Project, PROJECT NO. 25114

Download the RFP:

Document

RFP - Ped and Bike Safety

Overview

The City of Rochester Department of Environmental Services Street Design Division is soliciting a Request for Proposals (RFP). Firms must be listed on the current NYSDOT Region 4 Local Design Service Agreement (LDSA) to be eligible to submit on this proposal. The City seeks to enter into a Professional Services Agreement for the design and preparation of engineering reports and construction contract documents. The project includes targeted traffic calming elements along approximately 15 miles of designated bicycle boulevard routes and pedestrian safety improvements at 12 intersections. Included in this project is replacing faded and inconsistent crosswalk markings, stop bars and bicycle symbols city-wide at targeted locations.

Communications

All communications by parties who have an intent to submit or have submitted a proposal in response to this RFP (“Respondents”), including any questions or requests for clarifications, submission of the proposal, requests for status updates about the proposal selection process and any other inquiries whatsoever concerning this RFP shall be sent, in writing, to the following City contact(s):

Primary Contact/Project Manager:

Darin Ramsay, AICP
darin.ramsay@cityofrochester.gov
585-428-6695

Secondary Contact:

Dominic Fekete, P.E.

dominic.fekete@cityofrochester.gov

585-428-6767

No contact is permitted with any other City staff member with regard to this RFP during the RFP process unless specifically authorized in writing. Prohibited contact may be grounds for disqualification.

To ensure that all Respondents have a clear understanding of the scope and requirements of this RFP, the City contact(s) will respond to all timely questions submitted via e-mail to respondents who have provided an e-mail address by the question deadline stated in the RFP and post to the City website for this RFP. The City’s failure to timely respond or provide responses to any questions shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.

The City will make every reasonable effort to keep Respondents informed about the RFP process. Notifications about timeline date changes, amendments to the RFP and other information about the RFP will be sent by e-mail to Respondents and will be posted on the City’s website for this RFP. The City’s failure to provide such information shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.

Pre-Proposal Meeting

A Pre-Proposal Meeting will be held via Zoom on May 20, 2025 at 1:00 PM.

Date: May 20, 2025

Time: 1:00 PM

Location: Zoom Video Conference

Zoom Link: https://cityofrochester.zoom.us/j/84915095158

Meeting ID: 849 1509 5158

Passcode: 289429

Dial-in only: (646) 558-8656 (New York), (888) 788-0099 (Toll-free)

There is no requirement to attend the pre-proposal meeting and no obligation by the City to provide information from the conference to parties who fail to attend.

Project Timetable Project Initiation Timetable:

RFP Release	May 12, 2025
Pre-Proposal Meeting	May 20, 2025
Deadline for Questions	June 5, 2025 at 1:00 PM
Proposals Due	June 13, 2025 at 4:00 PM
Consultant Selection & Award Notification	June 2025 to July 2025
City Council Approval of Agreement with Consultant	October 2025
Agreement Start Date/Notice to Proceed	November

Design and Construction Timetable:

Draft Design Report and 30% Plans	Summer 2026
Final Design Approval	Summer 2026
50% Plans	Fall 2026
90% Plans (ADP)	Spring 2027
100% Plans (PS&E)	Fall 2027
Bid Phase & Award	Fall 2027 – Spring 2028
Construction Phase Services (Excluding as-built preparation)	Spring 2028 – Fall 2029

Submission Delivery Information

Three (3) proposal hard-copies and one (1) electronic proposal (preferably via USB storage drive) are to be submitted no later than June 13, 2025 at 4:00 p.m. to:

Holly E. Barrett, P.E.

City Engineer

City of Rochester

Department of Environmental Services,

Bureau of Architecture & Engineering

City Hall, 30 Church Street, Room 300B

Rochester, New York 14614

Commodity Codes

• NAICS 531210Offices of Real Estate Agents and Brokers

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