Project Information

Bid Title

2026-27 Shawnee Heights USD 450 Access Points Refresh Request for Bids - RFP Questions & Responses

Issuing Agency

Shawnee Heights District

Location

Kansas

Published Date

May 5, 2026

Closing Date

May 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

2026-27 Shawnee Heights USD 450 Access Points Refresh Request for Bids

• EMAIL COPIES OF BIDS will be accepted until:
  Date: Friday, May 8, 2026 (2:00 PM)
• BID OPENING:
  Date: Monday, May 11, 2026 (11:00 AM)
• Terms and Conditions
• RFP Questions & Responses

Attachment Preview

1. Total memory requirement (1.25 TB)

The RFP specifies 1.25 TB total memory for the virtualization hardware. For a 4-node cluster, the closest

practical configurations we can provide (while keeping DIMMs in a properly balanced configuration) are

approximately 1.1 TB or 2.0 TB of total RAM.

• Do you have a preference between 1.1 TB or 2.0 TB total RAM for the cluster?

We would rather be more than less so 2.0 TB would be our preference.

2. Virtualization architecture and hypervisor preference

We understand from the RFP that the district is open to diPerent software solutions and architectures as

long as requirements are met. To align our proposal with your priorities around cost, long-term solutions,

and flexibility:

• Do you have a preferred architecture for this design? Specifically, 3-tier or hyper-converged?

Examples listed below.

o Example 1 : 3- tier design (separate compute & storage)

o Example 2: Hyper converged solution

Hyper converged solution would be preferred however we would not be opposed to a 3-tiered solution so

long as it meets the objectives.

3. Can bidders submit 2 options for this response? One for each of the above architectures?

Yes, that would be great.

4. Storage capacity – 96 TB requirement

The RFP states a requirement for 96 TBs for data.

• Does the 96 TB refer to usable capacity before data reduction, or ePective capacity after data

reduction and compression?

96 TB refers to usable capacity before data reduction.

• Approximately how much capacity is currently consumed on your existing VxRail cluster?

Approximately 48 TB.

5. Workload types and data profile

To size and design the solution appropriately (performance, capacity, data reduction expectations), it

would be helpful to understand the rough breakdown of your workloads. For example, something like:

• Databases without compression or encryption: (Please provide approximate capacity)- EX: (25TB)

24.53 TB

• General purpose VMs: (Please provide approximate capacity)

4.28 TB

• File services (non-rich media): (Please provide approximate capacity)

14.60 TB

• File services (rich media): (Please provide approximate capacity)

2.24 TB

• Messaging / email: (Please provide approximate capacity)

0

• Databases with some compression: (Please provide approximate capacity)

0

6. Network infrastructure

• Which switch models/vendors and network speeds are currently in use for your VxRail

infrastructure?

Dell s4128

• Are you also planning to refresh the switches, or should we assume the networking layer will

remain as is?

We would prefer these to be part of the upgrade proposal if possible.

7. Power

• What power voltage is available in the data center for this equipment (for example, 100–120V or

200–240V circuits)?

Our PDUs have 120v and 220v

1. Please provide the output of RVtools for the current cluster. This will assist in sizing backup

solutions.

a. As we do not feel comfortable posting this to a public website. We will email this

directly to anyone requesting it. Please email that request to bids@usd450.net

2. What is the retention policy for backup? (dailies, weeklies, monthlies, annual?

a. We Keep dailies for 30 days, weeklies for 8 weeks, monthlies for 2 months and yearlies

for 2 years.

3. If these polices change based on data type, please explain (general VM, database, fileserver, etc.)?

a. These do not change based on data type.

4. What is the daily rate of change? (If unknown, we will use defaults)?

a. Unknown

5. What is the annual growth rate? (If unknown, we will use defaults)?

a. Unknown

6. What is the oM-site architecture? (DR site, cloud, other)?

a. Nothing that needs to be considered for this project.

7. Is all data located on the virtualization cluster, or is there data in SaaS applications or cloud (M365

or Google Workspace) that should be protected?

a. Besides a couple of standalone Windows Servers located in the same Data Center

there is no other data that we are aiming to protect.

8. Does the district have any preferences for hardware vendors or any hardware vendors they would

like to avoid?

a. We do not have any preferences.

9. What is the network connectivity?

a. We have SFP+ connectivity through Direct Attached Copper(DAC) and Multi-Mode

Fiber for data connections and Ethernet for Management.

10. What type of power connection is needed? (NEMA 5-15p or C13/C14)

a. C13/C14

11. What term of maintenance is required?

a. 5 Years

12. What level of services are desired?

a. We will just need simple configuration and setup of appliances.

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services

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