Project Information

Bid Title

Automated Speed Enforcement System

Issuing Agency

City of West Haven

Location

Connecticut

Published Date

Jan 5, 2026

Closing Date

Jan 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-25

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-25
Bid Title:	Automated Speed Enforcement System
Category:	City Bids & Solicitations
Status:	Open

Description: Please see the attached files below for all RFP information. Publication Date/Time: 1/5/2026 11:35 AM Closing Date/Time: 1/29/2026 12:00 PM Bid Opening Information: See RFP document information Contact Person: All questions regarding this request for proposal should be directed by email to Kathy Chambers, Senior Buyer Procurement Analyst, City of West Haven, at kchambers@westhaven-ct.gov. The request for information deadline is 3 p.m. Friday, Jan. 16, 2026. Related Documents: 2026-25-Automated Speed Enforcement System (PDF) 2026-25-Automated Speed Enforcement System-Bid Sheet (PDF) 2026-25-Automated Speed Enforcement System-W-9 Form (PDF) 2026-25-Automated Speed Enforcement System-Vendor Application Form (PDF) 2026-25-Automated Speed Enforcement System-West Haven Disclosure Form (PDF)

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City of West Haven

Request for Proposal # 2026-25

Automated Speed Enforcement System (ASE)

Supply, Installation, Operation & Maintenance

PROJECT SUMMARY

The City of West Haven (“City”) is soliciting sealed proposals from qualified vendors to provide

a turnkey Automated Speed Enforcement (ASE) camera system for deployment in designated

areas throughout the city. The system will support the City’s efforts to reduce speeding-related

crashes, enhance pedestrian safety, and comply with all applicable Connecticut laws and

regulations governing the use of automated traffic enforcement devices. The system shall further

be in accordance with: Pursuant to the authority granted by Connecticut General Statutes Section

14-307c, Chapter 206 of the Code of the City of West Haven herby amended to add Article VIII

– Automated Traffic Enforcement Safety Devices.

The selected respondents shall provide equipment, installation, calibration, software, data

management, citation processing support, training, and ongoing maintenance.

PROJECT BACKGROUND

The City of West Haven, Connecticut (the “City”) is committed to improving traffic safety and

reducing speeding on local roadways, particularly in areas with high pedestrian activity, schools,

parks, and residential neighborhoods. Speeding continues to be a significant contributing factor

to motor vehicle crashes, injuries, and fatalities, posing an ongoing public safety concern for

residents, visitors, and commuters traveling through the city.

The City intends to issue this Request for Proposals (RFP) to solicit qualified and experienced

vendors capable of providing a complete, turnkey automated speed enforcement solution. This

includes the installation, operation, maintenance, and support of speed camera systems, as well

as assistance with program administration, data security, public education, and compliance with

all applicable state and local laws and regulations.

Through this RFP, the city seeks a partner that can deliver a reliable, legally compliant, and

transparent speed safety camera program that prioritizes public safety, protects individual

privacy, and supports the City’s broader traffic calming and safety objectives.

PROJECT TIMELINE

The anticipated start date of this project is February or March 2026, but subject to change.

SUBMISSION INSTRUCTIONS

Pre-Bid Meeting Required No

Pre-Bid Meeting Location

Pre-Bid Meeting Date & Time

Mandatory Walkthrough of Site No

Site Location

Site Location Date & Time

Information Period Closing Date and Time 01/16/2026 Time: 03:00 PM

Solicitation Closing Date 01/29/2026 Time: 12:00 PM

Bid Opening Location

Bid Location Time

Advertising Location(s)

Procurement Office, 355 Main Street, 3RD

Floor, West Haven, CT 06516

12:00 PM

New Haven Register, City Website, State

of Connecticut DAS Website

Respondents are required to submit One (1) original and three (3) copies in a sealed envelope.

Proposals received after this time and date specified above will be rejected. No oral, telephonic,

emailed, or faxed corrections, deletions, or additions to any response shall be accepted. The City

reserves the right to reject any or all responses, and to waive any or all formalities in connection

with this request. Proposals which do not incorporate our requested format, including quoting

items as described, will not be considered. Unless otherwise stated in the solicitation. No

alternate responses will be considered unless alternate responses are specifically requested by the

City. The City reserves the right to award multiple vendors under this solicitation.

A response to this solicitation does not permit the City to award a contract, to pay any costs

incurred in the preparation of a response to this request, or to procure the city contract for

services, supplies or equipment. The City will not award to any contractor who is not qualified

under applicable Federal, State and local laws and regulations.

Questions regarding this solicitation should be emailed to Kathy Chambers. Telephone or oral

questions will not be accepted. (kchambers@westhaven-ct.gov).

An Affirmative Action/Equal Opportunity Employer, Minority/Women's Business Enterprises are

encouraged to apply. This contract is subject to state set-aside and contract compliance

requirements. If the Affirmative Action Plan or Set Aside plan is not approved prior to the award

of a construction contract, the City of West Haven will then need to retain 2% per month of the

total contract value until the contractor has submitted an approved affirmative action plan to

CHRO and CHRO has granted approval.

INQUIRIES FOR CLARIFICATION

The city will not respond to the Respondents request(s) for oral interpretation and/or clarification

of the Solicitation Specifications for any reason. The city will respond to a Respondents written

request(s) for interpretation and/or clarification of the Solicitation Specifications. Questions

regarding this solicitation should be emailed to Kathy Chambers. Telephone or oral questions

will not be accepted. (kchambers@westhaven-ct.gov). The email should include in the subject

line RFP/RFQ/ITB (i.e. 2025-00). The body of the email should contain the question or

clarification. Every interpretation made to a Respondent will be in the form of an Addendum or

Question & Answer to the Solicitation Documents.

ADDENDUMS TO THIS SOLICITAION

Any Addendum(s) to this solicitation document shall become part of the solicitation.

Respondents are required to check the city website for addendum(s). Each respondent shall be

bound by such addenda whether received/viewed by the respondent.

SOLICITATION PROTEST

Any Solicitation protest must be submitted in writing. Respondents may file a written protest of

the Solicitation results with the City's Purchasing Department. Protest must be submitted via

email, kchambers@westhaven-ct.gov.

The City will acknowledge receipt of a written protest. If the Purchasing Department

representative has not acknowledged receipt of the protest by the close of business on the

following days, please contact Kathy at the above phone number listed.

SCOPE OF SERVICES

Through this RFP, the city seeks to partner with a vendor that can deliver a reliable, legally

compliant, and transparent speed safety camera program that prioritizes public safety, protects

individual privacy, and supports the City’s broader traffic calming and safety objectives.

The scope of services for this project will include the following system requirements.

Respondents must propose a system that meets or exceeds the following:

1. Technology Capabilities

a. Ability to detect and record vehicles exceeding posted school-zone speed limits.

b. Multi-lane and bi-directional coverage.

c. High-resolution images and video of violation events, including:

i. Vehicle speed at time of capture

ii. Date and timestamp

iii. GPS/location metadata

iv. License plate clearly visible under day/night conditions

d. Automatic license plate recognition (ALPR).

i. Environmental durability (rain, snow, cold, heat).

ii. 24/7 remote monitoring and system health diagnostics.

2. Placement Options

a. Vendor must support fixed pole-mounted units, with optional portable trailer-

mounted units, or both.

b. Equipment must not interfere with ADA access or public right-of-way use.

3. Connectivity and Data Handling

a. Secure data transfer using encrypted communication.

b. Data stored on secure servers that comply with best-practice cybersecurity

standards.

c. Configurable data retention periods consistent with Connecticut requirements.

4. Calibration & Accuracy

a. Independent calibration by a certified technician before deployment and

periodically thereafter.

b. Vendor must supply calibration documentation suitable for court presentation.

Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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