Project Information

Bid Title

DRINKING FOUNTAIN AND ICE MACHINE FILTER SERVICES

Issuing Agency

Hillsborough County Public Schools

Location

Florida

Published Date

Jul 23, 2026

Closing Date

Aug 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

26233-ITB-MST

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Hillsborough County Public Schools

Status
Active

Fiscal Year
2026

Primary Contact
Ronalda Emerson

Title
DRINKING FOUNTAIN AND ICE MACHINE FILTER SERVICES

Secondary Contact
Shawntavia Fleurijean

Number
26233-ITB-MST

Tertiary Contact
Erika James

Type
Invitation to Bid

Department
Maintenance

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
All work described in these specifications involves providing all necessary labor, materials, and filters for water fountains and or commercial refrigeration filter services in compliance with local and state regulations, as well as guidelines set forth by the American Society of Heating, Refrigerating, and Air Conditioning Engineers (ASHRAE) and the Occupational Safety and Health Administration (OSHA).

•Current District water fountains and ice machines have indicators that notify when filters are to be replaced. The district anticipates filters are to be changed every 6 months based on the current schedule.

•Vendor will be required to keep the current district log up to date regarding filter changes. Vendor will be required to update the log as new sites are added, fountains or ice machines are added or removed or changed out to new brands or types.

Dates(All times are listed as EST )

Broadcast Date
7/8/2026 7:00 PM EST

Question End Date
7/22/2026 5:00 PM EST

Sample Due Date
7/23/2026 5:00 PM EST

Due Date
8/12/2026 5:00 PM EST

Bid Opening Date

Question End Date Reminder Notification
2 Day(s)

Sample Due Date Reminder Notification
2 Day(s)

Due Date Reminder Notification
2 Day(s)

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 12

Type	Name	Description	File Type
Invitation for Bid	26233ITBMST Drinking Fountain and Ice Machine Filter Services.pdf	26233-ITB-MST DRINKING FOUNTAIN AND ICE MACHINE FILTER SERVICES	PDF
All Bid Types	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT.pdf	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT	PDF
All Bid Types	Vendor Registration Form 07.10.25.pdf	Vendor Registration/Substitute W-9	PDF
All Bid Types	VENDOR AFFIDAVIT REGARDING THE USE OF COERCION FOR LABOR AND SERVICES.pdf	Affidavit: Human Trafficking	PDF
All Bid Types	STATEMENT OF NO BID.pdf	Statement of No Bid	PDF
Attachment	26233ITBMST Price Sheet.xlsx	26233-ITB-MST Price sheet	Excel
Attachment	District Offices Water and Ice Machine Location List.xlsx	District Offices Water and Ice Machine Location List	Excel
Attachment	HCPS Ice Machine Location List.xlsx	HCPS Ice Machine Location List	Excel
Attachment	HCPS Water Fountain Location List.xlsx	HCPS Water Fountain Location List	Excel
Addendum	Addendum 1 26233ITBMST Drinking Fountain and Ice Machine Filter Services.pdf	Addendum 1	PDF
Attachment	26233ITBMST Price Sheet Revised.xlsx	Revised Price Sheet	Excel
Attachment	26233ITBMST Filter Standards.pdf	HCPS Filter Standards	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 6

Question	Date Asked	Answer	Date Answered
Can you clarify, the ice makers have both the one green dual filters and many have a single Pentair filter. To bid are we to price replacement of the single units to dual ?	7/17/2026 5:10:48 PM	Water fountains and ice machines may have more than 1 filter and more than 1 brand. Filters will be billed and paid per each. Vendor will be paid based on number of filters replaced x’ the bid price.	7/21/2026 12:09:40 PM
Sections 3.4.6.3 and 3.4.7.3 require the Contractor to "Install HCPS-approved replacement filters," but the solicitation does not define the criteria for HCPS approval. Given that these filters treat drinking water consumed daily by students and staff, will HCPS require all replacement filters furnished under this contract to be certified to NSF/ANSI 42 (chlorine, taste, and odor reduction), NSF/ANSI 53 (health effects, including lead reduction), and NSF/ANSI 401 (emerging compounds, including microplastics), with third-party-certified PFOA/PFOS (PFAS) reduction claims? If not, please define the minimum performance and certification standards a replacement filter must meet to be considered "HCPS-approved."	7/20/2026 2:46:19 PM	See attachment 26233-ITB-MST Filter Standards	7/23/2026 3:07:02 PM
Will HCPS require Bidders to submit, as part of the Bid response, manufacturer specification sheets and current certification listings (verifiable in the NSF, IAPMO, or WQA public listing databases) for the specific replacement filter models proposed, so that HCPS may verify compliance with the applicable standards prior to award?	7/20/2026 2:46:34 PM	Yes, vendors MUST submit manufacturer specification sheets and current certification listings for the specific replacement filter models proposed, so that HCPS may verify compliance with the applicable standards prior to award	7/23/2026 2:02:09 PM
Regarding the Sample Due Date of 7/23/2026 at 5:00 PM EST for Bid No. 26233-ITB-MST (Drinking Fountain and Ice Machine Filter Services): Could you please clarify whether this requires the submission of a physical sample filter? If so, what type(s) and quantity of filter samples are expected, and where/how should the samples be delivered?	7/21/2026 10:12:32 AM	See Section 4.4.3 Item Samples	7/21/2026 12:31:51 PM
Regarding the Sample Due Date of 7/23/2026 at 5:00 PM EST for Bid No. 26233-ITB-MST (Drinking Fountain and Ice Machine Filter Services): Could you please clarify whether this requires the submission of a physical sample filter? If so, what type(s) and quantity of filter samples are expected, and where/how should the samples be delivered?	7/21/2026 11:57:50 AM	See Section 4.4.3 Item Samples	7/21/2026 12:31:41 PM
Regarding the Sample Due Date of 7/23/2026 at 5:00 PM EST for Bid No. 26233-ITB-MST (Drinking Fountain and Ice Machine Filter Services): Could you please clarify whether this requires the submission of a physical sample filter? If so, what type(s) and quantity of filter samples are expected, and where/how should the samples be delivered?	7/21/2026 1:57:49 PM	See Section 4.4.3 Item Samples	7/21/2026 2:03:56 PM

Commodity Codes

Total: 9

Code	Description
[740-88]	Water Filters, Ice Machine
[890-78]	Water Filters and Filter Elements (Except Boiler, Photographic Darkroom, and Swimming Pool): Cartridges, etc.
[225-30]	Coolers, Electric (Water Fountains)
[225-32]	Coolers, Non-Electric (Water Fountains)
[939-24]	Coolers, Drinking Water, Maintenance and Repair
[985-28]	Coolers, Drinking Water, Rental or Lease
[031-14]	Chilled Water System, Portable
[225-64]	Recycled Drinking Fountains and Supplies
[936-64]	Purification and Filtering Devices Maintenance and Repair

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 333415Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
• NAICS 423740Refrigeration Equipment and Supplies Merchant Wholesalers
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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