Project Information

Bid Title

247 - Pollard Hydrantpro Replacement Parts

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

May 21, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

247 - Pollard Hydrantpro Replacement Parts

File Number: 247
Closing Date: June 4, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: jgilliam@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 5

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Sandra Stack

216-664-2444

sandra_stack@clevelandwater.com

Procurement Folder

159680

RFB No.

RFB 2002 202600000000247

RFB Closing Date/Time

June 04, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 PP675012 - Pollard Hydrantpro Diffuser Ball Valve

Pollard Water Part Number PP669LF

RFB Description

Pollard Hydrantpro Replacement Parts

Department/Division Public Bid Opening Date/Time

2002

June 04, 2026 3:00 PM

Item Quantity/

UOM

20.00000 /

EA

Event Date

Service

Dates

Catalog

Discount

Clamp on Hydrant Flow Gauge - Must have 3.5 Gauge with lower connection 100 PSI or 1680 GPM; Must clamp on to 2.5 Hydrant;

Nozzle outlet. Complete with hard case.

************************NO SUBSTITUTES*********************

Manufacturer Name: _________________________________

.

Item/Product Number: _______________________________

.

Number of Days for Delivery After Award: _____________

.

********PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs********

.

Price MUST Include Shipping and Handling to:

Cleveland Division of Water

Advanced Planning and Hydraulics

E.F.S.O. Building

5953 Deering Avenue

Parma Heights, Ohio 44130

********Evaluation Method - Unit Price & Delivery Time Will Be Factored in the Evaluation Process to Determine Lowest & Best Bid

Received*********

******Vendor MUST BE AN AUTHORIZED DISTRIBUTOR OF PRODUCT & PROOF MUST BE SUBMITTED WITH BID******

************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY***********

.

Ship To:

Vendor Response

Plants: Parma EFSO Building

Plants: Parma Pumping Sta.

5953 Deering Ave

Parma Heights, OH 44130

Unit Price

$

Extension

$

Delivery Days

Day(s)

INVITATION TO BID

(This is not an order.)

Page 2 of 5

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Sandra Stack

216-664-2444

sandra_stack@clevelandwater.com

Procurement Folder

159680

RFB No.

RFB 2002 202600000000247

RFB Description

Pollard Hydrantpro Replacement Parts

RFB Closing Date/Time

June 04, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

June 04, 2026 3:00 PM

Group/

Line#

Commodity Description

1 / 2 PP675013 - Pollardwater Hydrantpro Diffuser Piezo Tube

Item Quantity/

UOM

10.00000 /

EA

Service

Dates

Catalog

Discount

Thuemling Industrial Products Part Number T6106990

Must have 3.5 Gauge with lower connection 100 PSI or 1680 GPM; Must clamp on to 2.5 Hydrant; Nozzle outlet with case.

************************NO SUBSTITUTES*********************

Manufacturer Name: _________________________________

.

Item/Product Number: _______________________________

.

Number of Days for Delivery After Award: _____________

.

********PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs********

.

Price MUST Include Shipping and Handling to:

Cleveland Division of Water

Advanced Planning and Hydraulics

E.F.S.O. Building

5953 Deering Avenue

Parma Heights, Ohio 44130

********Evaluation Method - Unit Price & Delivery Time Will Be Factored in the Evaluation Process to Determine Lowest & Best Bid

Received*********

******Vendor MUST BE AN AUTHORIZED DISTRIBUTOR OF PRODUCT & PROOF MUST BE SUBMITTED WITH BID******

************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY***********

.

Ship To:

Plants: Parma EFSO Building

Plants: Parma Pumping Sta.

5953 Deering Ave

Parma Heights, OH 44130

Unit Price

$

Vendor Response

Extension

$

Delivery Days

Day(s)

INVITATION TO BID

(This is not an order.)

Page 3 of 5

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Sandra Stack

216-664-2444

sandra_stack@clevelandwater.com

Procurement Folder

159680

RFB No.

RFB 2002 202600000000247

RFB Closing Date/Time

June 04, 2026 3:00 PM

Group/

Line#

Commodity Description

1 / 3 Part#HHMP - Hydro Flow Hose Monster Pitot

Replacement Kit

Pollardwater Inspection Pressure Test Gauge

RFB Description

Pollard Hydrantpro Replacement Parts

Department/Division Public Bid Opening Date/Time

2002

June 04, 2026 3:00 PM

Item Quantity/

UOM

4.00000 /

EA

Service

Dates

Catalog

Discount

Part # PP67105 includes 2.5 inch 200PSI gauge and hose bibb (less case)

************************NO SUBSTITUTES*********************

Manufacturer Name: _________________________________

.

Item/Product Number: _______________________________

.

Number of Days for Delivery After Award: _____________

.

********PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs********

.

Price MUST Include Shipping and Handling to:

Cleveland Division of Water

Advanced Planning and Hydraulics

E.F.S.O. Building

5953 Deering Avenue

Parma Heights, Ohio 44130

********Evaluation Method - Unit Price & Delivery Time Will Be Factored in the Evaluation Process to Determine Lowest & Best Bid

Received*********

******Vendor MUST BE AN AUTHORIZED DISTRIBUTOR OF PRODUCT & PROOF MUST BE SUBMITTED WITH BID******

************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY***********

.

Ship To:

Plants: Parma EFSO Building

Plants: Parma Pumping Sta.

5953 Deering Ave

Parma Heights, OH 44130

Unit Price

$

Vendor Response

Extension

$

Delivery Days

Day(s)

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 4 of 5

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Sandra Stack

216-664-2444

sandra_stack@clevelandwater.com

Procurement Folder

159680

RFB No.

RFB 2002 202600000000247

RFB Description

Pollard Hydrantpro Replacement Parts

RFB Closing Date/Time

June 04, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

June 04, 2026 3:00 PM

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

EVALUATION CRITERIA

Group/

Line #

Evaluation Criteria Description

Response Type

1 / 1 Lowest and best bidder under Chapter 181 C.O.

NONE

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

MSDS required

A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 5 of 5

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Sandra Stack

216-664-2444

sandra_stack@clevelandwater.com

Procurement Folder

159680

RFB Closing Date/Time

June 04, 2026 3:00 PM

RFB No.

RFB 2002 202600000000247

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Pollard Hydrantpro Replacement Parts

Department/Division Public Bid Opening Date/Time

2002

June 04, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

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