Project Information

Bid Title

Request for Qualifications - Building Inspection and Plan Review Services

Issuing Agency

City of Dublin

Location

California

Published Date

Jan 30, 2026

Closing Date

Feb 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Qualifications - Building Inspection and Plan Review Services
Category:	Community Development Bid Postings
Status:	Open

Description: By way of this Request for Qualifications (RFQ), the City of Dublin Building & Safety Division (“City”) intends to pre-qualify a limited number of full-service consulting firms (“Firm” or “Consultant(s)”) to provide professional services for the Plan Review and Inspection of construction projects within the City.  Work under this RFQ would include the following types of on-call tasks, but is not limited to, plan review, inspection services of commercial, residential, and government buildings and structures for verification of compliance with the most current adopted versions of the California Building Standards Code, City’s Municipal Code, relevant State and Federal Laws, the approved construction documents, and coordination between City agencies, designers, and builders in the community. Consultants responding to this RFQ should be able to demonstrate that the personnel that they employ on behalf of the City possess certifications and licenses relevant to the work they are performing pursuant to Section 18949.28 of the California Health and Safety Code.  Consultants selected for award will receive a three-year (3) contract, with the City retaining the option to extend the contract for an additional two (2) years upon mutual consent of the parties. Publication Date/Time: 1/30/2026 9:00 AM Closing Date/Time: 2/27/2026 3:00 PM Contact Person: Don Hutsell, Chief Building Official don.hutsell@dublin.ca.gov>925-833-6620 Related Documents: RFQ for Plan Review and Building Inspection Services

Attachment Preview

City of Dublin

Request for Qualifications

Building Inspection and Plan Review Services

Release Date: January 30, 2026

Submittal Date: February 27, 2026

No later than 3:00 p.m.

City of Dublin

Building & Safety Division

Community Development Department

100 Civic Plaza

Dublin CA, 94568

NOTICE

By way of this Request for Qualifications (RFQ), the City of Dublin Building & Safety Division (“City”)

intends to pre-qualify a limited number of full-service consulting firms (“Firm” or “Consultant(s)”) to

provide professional services for the Plan Review and Inspection of construction projects within the

City. Work under this RFQ would include the following types of on-call tasks, but is not limited to, plan

review, inspection services of commercial, residential, and government buildings and structures for

verification of compliance with the most current adopted versions of the California Building Standards

Code, City’s Municipal Code, relevant State and Federal Laws, the approved construction documents,

and coordination between City agencies, designers, and builders in the community. Consultants

responding to this RFQ should be able to demonstrate that the personnel that they employ on behalf of

the City possess certifications and licenses relevant to the work they are performing pursuant to Section

18949.28 of the California Health and Safety Code. Consultants selected for award will receive a three-

year (3) contract, with the City retaining the option to extend the contract for an additional two (2) years

upon mutual consent of the parties.

SECTION I – Introduction

The City of Dublin Building & Safety Division is responsible for plan review and inspection of

commercial, residential and government construction projects within the City. In support of these

responsibilities, and at the direction of the City Council, the City employs qualified third parties to

provide these services.

SECTION II- Project Schedule

The following represents the tentative schedule (subject to change) for this project.

Schedule for RFQ Process

Release of RFQ

Deadline to submit questions

Proposal Submission Deadline

Evaluation of Proposals

Interviews (If necessary)

Selection and Notification of Vendor List

Contract Negotiations with Selected Consultants

City Council Contract Approval

Contract Execution

Agreement Term Begins

Date

January 30, 2026

February 13, 2026

February 27, 2026 @ 3:00 PM

March 6, 2026

March 9- March 13, 2026

March 20, 2026

March 23- April 3, 2026

May, 2026

July 1, 2026

SECTION III – Scope of Work

The City is soliciting a Statement of Qualifications (“SOQ”) from interested consulting firms with the

intent of creating a list of pre-qualified Consultants. Pursuant to Dublin Municipal Code Chapter 2.36,

consultant and professional service contracts are not subject to competitive bidding but must be awarded

based on demonstrated competence and qualifications. Contracts for consultant or professional services

exceeding $45,000 require City Council approval.

Request for Qualifications –

Plan Review and Inspection Services

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Consultants will be pre-qualified based on the process set forth in SECTION V, “Selection Process and

Award,” of this RFQ. The City intends to qualify several Consultants for these services. Once a list of

pre-qualified Consultants is created, the City will use this list to award plan review and inspection service

contracts as needed. Pre-qualification status with the City does not guarantee the award of a contract

resulting from this RFQ.

Consultants will be selected from this list based upon:

a) reputation and experience;

b) ability to accomplish scope of tasks;

c) ability to rapidly provide services;

d) references / satisfaction of previous clients; and

e) rates.

If a pre-qualified Consultant that has been awarded a contract is unable to perform the services with a

high degree of competency and/or in a timely manner, the City may contract with the next Consultant

on the list. The list of pre-qualified vendors shall remain active for a (5) five-year period. All work

performed under resulting agreements shall comply with all applicable City policies, State regulations,

and adopted codes. Consultants must maintain required certifications and licenses throughout the term

of the awarded contract.

SECTION IV – Proposal Content, Format, and Submission

Proposal Requirements

Please prepare and organize your submittal based on the requirements provided below. Any other

information you would like to include should be placed in a separate section at the back of your

submittal.

All Proposals shall include the following information:

1. Cover Letter

Enclose a cover letter not to exceed two pages, describing the Firm’s interest and commitment to the

proposed services. Include the name, title, address, telephone number and e-mail address of the

individual to whom correspondence and other contacts should be directed during the consultant

selection process. The person authorized by the Firm to negotiate a contract with the City shall sign the

cover letter. Please include this cover letter within the document and not as a separate page.

The Cover Letter shall be addressed to:

Don Hutsell

Chief Building Official

City of Dublin

Building & Safety Division

100 Civic Plaza

Dublin CA, 94568

Request for Qualifications –

Plan Review and Inspection Services

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2. Firm Profile

Provide a brief description of your firm’s size and organizational structure.

3. Firm Qualifications and Experience

Provide a description of your firm’s qualifications and experience in providing plan review and

inspection services for Building Divisions / Departments. The City processes plan reviews through an

electronic transmittal and review process. Firms shall describe their experience with electronic plan

review. Firm must possess personnel with the licenses and certifications necessary for the work they are

performing for the City. Ability to provide Certified Accessibility Specialists and licensed Professional

Engineer(s) is required. Ability to provide a licensed Structural Engineer is desirable. Also identify any

sub-contractors you may utilize as part of your scope of work.

The City is considering adding a Virtual Inspection Option for selected permit types. Firms shall

describe minimum technical standards used for virtual inspections, including security, data retention,

and file-transfer method for photos or video. Describe Firm’s experience performing virtual inspections

and list programs used.

List key staff members, including identification of the Principal-in-Charge and Project manager/primary

point-of-contact.

Provide confirmation of your firm’s ability to meet the City’s Standard Consulting Agreement

(“Agreement”) (Exhibit A) and insurance requirements (Agreement, Section 4). Exceptions to the

Agreement and insurance requirements shall be specifically noted in the Proposal. Exceptions submitted

after the Proposal deadline will not be considered.

4. Relevant Project Experience

Provide a description of plan review and inspection services your firm has completed over the last three

years. Include project size, scope, contract term, and a brief description of services provided.

Specifically list any work conducted with governmental entities.

5. References

Provide at least three references from recent work in the previous three (3) years which required similar

services described in this RFQ. Reference information shall include: Name, Address, Contract, Title,

Phone Number and Term of the Contract.

The City has the right to conduct an independent investigation of the information provided in the

submitted materials. This includes contacting and speaking with references. The evaluation

committee may use any relevant information gathered by such investigation and any other relevant

information that comes to the attention of the City to evaluate a proposal.

6. Conflict of Interest

For the duration of any resulting contract, the Firm agrees that no officer, employee, or agent of the

City, any public body within Alameda County, or any member of Congress shall have any direct

Request for Qualifications –

Plan Review and Inspection Services

3

financial interest in the contract. This obligation includes compliance with Government Code section

1090 and the Political Reform Act.

Firms must provide a list of any potential conflicts of interest in working for the City by identifying all

previous and current contracts with the City. Include contact name(s), description of services, and

dates of services performed. List any political contributions of money, in-kind services, or loans made

to any member of a City Council within the last (3) years.

Disclosures must also include, but are not limited to, a list of the Firm’s private and/or public clients

located or operating within the following:

a) City of Dublin limits;

b) Dublin San Ramon Services District;

c) U.S. Army Camp Parks; and / or

d) County of Alameda; and

e) any other clients that may pose a potential or current conflict of interest.

The list must include all potential conflicts of interest within the year prior to the release of this RFQ

as well as current and future commitments to other projects. Reasonable diligence to identify and

disclose potential or current conflicts is expected of all firms submitting a response to this RFQ.

Firms, subcontractors, and/or employees performing work for the City may be required to submit a

California Fair Political Practices Commission (FPPC) Form 700 to document potential financial

conflicts of interest. For additional information, Firms should refer to the FPPC website at

www.fppc.ca.gov/index.php?id=500.

7. Rate Structure

Under a separate cover letter, provide a sheet showing proposed hourly rates of firm staff and

equipment utilized for these types of tasks for a (3) three-year contract term with an additional (2) two-

year extension option. Rate structure shall include inflation area adjustment, all costs for code books

and references used by onsite and offsite third-party staff, certification and training required to meet

Section 18949.25 to 18949.31 of the California Health and Safety Code, and mileage that does not

exceed the IRS standard rate.

Billing Limitations

Consultants are advised that, under the City’s Agreement (Exhibit A), no individual staff person may

bill more than 2,000 hours in a fiscal year without prior written approval from the City Manager or

designee. Firms should structure their rates and staffing plans accordingly.

Submittal of Qualifications

Your submittal package shall include the following:

One (1) electronic copy of your proposal. Electronic copies shall be PDF submitted through

email.

Request for Qualifications –

Plan Review and Inspection Services

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541350Building Inspection Services
• NAICS 541611Administrative Management and General Management Consulting Services

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