Project Information

Bid Title

ITB 6890 Tire Recapping Contract

Issuing Agency

City of Johnson City

Location

Tennessee

Published Date

Feb 11, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Submittals due by February 19, 2026 - 2:00 PM


Attached Document :


ITB 6890 Tire Recapping Contract.pdf

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INVITATION TO BID

CITY OF JOHNSON CITY, TENNESSEE

WWW.JOHNSONCITYTN.ORG/PURCHASING

PURCHASING DEPARTMENT

423/975-2711

Bid Name / Number

Due Day / Date / Time

Bid Location / Mail Address

Bid Contact / Telephone

Bid Issue Date

Project Location

FOB

Payment Terms

Anticipated Award Date:

TIRE RECAPPING CONTRACT / #6890

Thursday / February 19, 2026/ 2:00 PM ET (at which time it will be opened publicly)

Johnson City Purchasing Department, Debbie Dillon-Director,

209 Water Street, Johnson City, TN 37601

Chris Whitaker, cwhitaker@johnsoncitytn.org or purchasing@johnsoncitytn.org

February 10, 2026

Fleet Management, 209 Water Street , Johnson City, TN 37601

Destination, freight prepaid and allowed - Johnson City, TN

Net 30

March 6, 2026

Bidder is responsible for completing the remaining portion of this bid document

DESCRIPTION

Tire recapping contract as per the attached specifications and price sheet which are an integral part of this bid.

NOTE: Quantities and tires listed are as anticipated for the contract period. Actual re-treads may vary and

will will be on an as needed basis, based on unit prices.

ALTERNATE: RE-TREAD PROCESS PRE-APPROVAL IS REQUIRED.

Past performance of vendor & delivery time frame proposed will be taken into consideration for bid award

Return completed bid cover sheet and price sheet.

Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.

Join Zoom Meeting: ITB 6890 Tire Recapping Contract Virtual Bid Opening; Meeting ID: 885 4732 4270

Passcode: 228535. If you do not have access to a webcam, or you have no audio with your system, you may call

this number to join: (646) 518-9805. Any issues accessing the zoom web meeting please call 423.975.2715 for direct

assistance.

Bidder’s Reminder: ● Bid to be signed by authorized company representative; ● Verify prices, extensions and total as correct

By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation

General Terms & Conditions and the City’s Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other

Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19)

contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,

each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,

under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. § 12-12-106 & T.C.A. § 12-4-119.

SUBMITTAL INSTRUCTIONS:

Firm Name______________________________________________

Submit electronically per link below or place

signed bid response in a sealed envelope

By________________________________________________

plainly identified on the outside with vendor

PRINTED & SIGNED

name and bid name and number. Vendor Address_______________________________________________

responsible for delivery to Johnson City

Purchasing Dept., Debbie Dillon- Director, 209

________________________________________________

Water Street, Johnson City, TN 37601 on or

before the bid opening date and time.

Telephone_____________________________________________

ELECTRONIC RESPONSES: CLICK HERE

E-Mail________________________________________________

THIS SHEET MUST BE SIGNED AND RETURNED WITH BID PACKAGE TO BE CONSIDERED

ITB 6890 TIRE RECAPPING CONTRACT

Bidder's Instructions/Specifications

1. CONTRACT PERlOD

1 .1 This contract is for a three (3 ) year period subject to annual renewals provided all terms,

conditions and prices remain unchanged and the vendor is in agreement. Costs shall remain

firm for the contract period. The City reserves the right to re- bid at the end of any one year

period or to extend the contract for additional years.

2. BID AWARD

2. l Bids will be awarded on a total basis to the one company who submits the most responsive

bid with the lowest unit prices on the largest majority of the tire sizes recapped based on

past history. Tires are listed on price sheet in descending order of usage in the past twelve

(12) months. Approximate number of tires recapped in the past twelve (12) months is listed

for each size tire along with the acceptable tread design.

2.2 The City reserves the right to choose the bid that will be in the City's best interest. Tread

depth compliance and vendor past performance will also be a consideration.

2.3 Should one vendor be unable to supply all the sizes required, the City shall choose another

source for those items.

3 . DELIVERY AND PICK-UP

3 .1 Tire casings to be recapped shall be picked up at City Garage each Tuesday and these new

recapped tires are to be delivered the following Tuesday. Turn around time to recap tires

will be considered in Bid award.

3 .2 This service shall be provided at no additional charge.

4 WARRANTY

4.1 All retreaded tires shall be guaranteed against defects in material and workmanship for the

tread life of the tire.

4.2 Tread life shall mean the period of wear between the original tread depth and when the

remaining tread design depth measures 2/32-inch. Tread depth shall be determined by

measurements taken at six points within each tire groove and spaced around the

circumference of the tire and the results averaged.

4.3 If a tire is found to be defective in material or workmanship, such tire shall be retread again

at the contract schedule cost, prorated on the remaining tread depth in excess of2-32 inch.

Should a defective condition develop in the tire body or carcass which prevents retreading

again, an allowance based on the schedule contract cost prorated on the remaining tread

depth in excess of2-32 inch, shall be given to the City. The allowance shall be in the form

of a credit toward future orders for retreading service during the contract period.

4.4 The term contract schedule cost as used herein shall mean the net cost available to the City

of Johnson City at the time of warranty adjustment whether or not the vendor holds the

current contract at the time.

4.5 Adjustments and allowances under this warranty clause will be based on the tread depth of

the mold used for retreading, minus 2/32 inch (base figure). Adjustments will be calculated

by subtracting from this base figure the measured tread depth loss and determining the ratio

of this resultant figure to the base figure. This ratio, reduced to a percentage, shall be

applied to the cost of the retreading service of the tire and the resultant amount will be the

appropriate adjustment allowance.

Example: Original tread depth (14/32") minus (2/32") equal base figure (12/32") minus

tread loss (6/32") equal remaining tread depth (6/32") or 50% of the base figure. Cost of

retreading service ($14.00) minus 50% equals appropriate allowance ($7.00).

5. CAP IDENTIFICATION

All retreads shall be identified by the vendor's DOT number.

6. RE-TREAD PROCESS

Tires must be re-tread using the following pre-approved processes: Michelin Pre-Mold

6.1

Process, Marangoni Ringtread Process, Bandag Process, Goodyear Precure & Mold

Cure Processes or pre-approved equal.

6.2 Alternate process pre-approval is required. If offering a process other than those listed

above contact Chris Whitaker no later than 5 days prior to bid opening date to arrange for

evaluation and consideration. Vendor will be required to provide samples, test data and

specifications. All bidders will be notified of any additional approved processes.

6.3 The City reserves the right to secure random material samples and submit to recognized

laboratories for specification compliance.

6.4 Failure to meet material specifications could result in suppliers loss of contract.

6.5 All tire casings to be repaired a maximum of: two bead repairs; two pin holes in side wall

repairs; and four tread surface repairs, unless requested otherwise by City tire technicans.

7. REJECTED TIRES

All tires rejected as being unsuitable for recapping will remain the property of the City and

must be returned to the Fleet Management for disposal.

TIRE RECAPPING CONTRACT

PRICE SHEET

ITB# 6890

Rev February 2026

CIRCLE RE-TREAD DESIGN PROPOSED FOR EACH ITEM:

ITEM QUANTITY DESCRIPTION

UNIT PRICE

1. 750 Ea 11R22.5 Drive Position type tread. (26/32 min. $

tread). Acceptable tread designs:Michelin XDY,

Bandag BDM, Goodyear WHL, or Conti-Tread

HDR1.

Circle re-tread design proposed.

TOTAL

$

2. 12 Ea.

12R22.5 Drive Position Type (26/32 min. tread). $

$

Acceptable tread designs: Oliver HSC Waste

Hauler Lug, Michelin XDY, Bandag BDM,

Goodyear Waste Hauler Lug.

Circle re-tread design proposed.

3. 12 Ea

12N-16.5 Tweet A/T Lug.

$

$

Specify re-tread design proposed:

4. 12 Ea

12N-16.5 Twee! Hard Surface/Smooth.

$

$

Specify re-tread design proposed:

GRAND TOTAL:

$

Specify any/all additional tire repair costs,

including:

Nail hole repairs

$

Bead repairs

$

Sidewall repairs

$

Small tread surface repairs

$

Large tread surface repairs

$

Powder Coat Wheels

$

Timeframe: Vendor shall pick up tires to be recapped on Tuesdays each week and return these tires

recapped the following Tuesday: Specify : __________________

Company Name: _________________________

Complete and return with bid cover sheet

CITY OF JOHNSON CITY, TENNESSEE

http://www.johnsoncitytn.org/purchasing

SEALED SOLICITATION GENERAL TERMS AND CONDITIONS

Read Carefully - if applicable or unless specifically noted otherwise in the solicitation documents

1. ACCEPTANCE, REJECTION AND POSTPONEMENT

Issuance of a bid/rfp/rfq does not commit the City to make an award. The City reserves the right to postpone or reject any or all bids/rfps/rfqs, to

waive informalities and to accept the bid/rfp/rfq judged to be in the best interest of the City.

2. ADDENDA

Addenda will be issued to all known interested parties and posted on the City’s website (listed above). All addenda issued shall become part of the

solicitation documents. It is the vendor’s responsibility to determine and acknowledge all addenda issued for a solicitation. No addendum will be

issued less than two (2) working days prior to the solicitation opening as per TCA § 12-4-01 , as amended

3. AWARD

An award, if made, shall be to the lowest responsible, responsive bidder(s) or best solicitation meeting quality and performance standards as

described in the solicitation documents and whose bid/rfp is determined to be in the best interest of the City. The City also reserves the right to

award this product/service based on other contracts in-place (state or cooperative contracts), as may be in our best interest.

4. AWARD PERIOD

The City shall have 60 days to issue a contract. Any contract past that period must be mutually agreed upon by both parties.

5. BID TABULATIONS/RFP/RFQu RESPONSES

Bid tabulations and RFP/RFQu respondent’s lists will be posted and available no later than the next business day on our above website. Select

“awarded/opened solicitations”. Award recommendations, when ready, will also be posted there.

6. BRAND NAMES

By referencing a brand name as “or approved equal”, the City intends to establish a minimum level of quality by which alternate offers can be judged.

If an alternate is offered, the vendor must include complete descriptive literature and specifications that clearly describe the item and how it differs

from the referenced item. The City alone will determine whether an alternate is equivalent and meets the standards of quality and performance for

the City’s use. A sample or demonstration may be required at the expense of the vendor.

7. CONDITION STANDARDS

It is understood and agreed that any item offered or shipped as a result of this solicitation shall be new and unused and the manufacturer’s latest

model unless otherwise called for in the solicitation.

8. COOPERATIVE PROCUREMENT BY OTHER GOVERNMENTS “PIGGYBACK”

Other governmental entities in Tennessee may purchase goods and services under the same terms as Johnson City’s contracts or agreements as

per T.C.A. § 12-3-1203. Johnson City does not accept any responsibility or involvement in this use by other public agencies.

9. DEFAULT

In case of contractor default or failure to provide material or service according to the solicitation, the City may cancel the contract and acquire from

another source and may recover any excess cost by (1) invoice; (2) deduction from an unpaid balance due; (3) collection against the bid and/or

performance bond; or (4) a combination of the aforementioned remedies or other remedies provided by law. All costs associated with default will be

borne by the contractor. The City reserves the right to remove a company in default from the active vendor list for a time period to be determined by

the Director of Purchasing.

10. EQUAL OPPORTUNITY

It is the policy of the City of Johnson City to ensure compliance with Title VI of the Civil Rights Act of 1964; 49 CFR, Part 21; related statutes and

regulations to that end that no person shall be excluded from participation in or be denied benefits of, or be subjected to discrimination under any

program or activity receiving Federal financial assistance or any other funding source on the grounds of race, color, sex, national origin, or ancestry. By

virtue of submitting a response to this solicitation, vendors agree to comply with the same non-discrimination policy.

11. EVALUATION

Bids/RFPs/RFQs will be evaluated according to the criteria set forth in the solicitation with the degree of importance determined by the City.

12. EXAMINATION OF BIDS/RFPS/RFQS

Bids and associated documents may be examined at the opening. Only the name of the respondent is read aloud for RFP’s/RFQu’s. All solicitations

are closed for review and inspection during the evaluation period, prior to award.

13. INDEMNIFICATION

The vendor shall guarantee and certify by submitting a response to this solicitation that if successful, they shall indemnify and defend the City against

any and all claims or legal actions arising as a result of their performance of the contract, whether or not such claims relate to damages or alleged

damages sustained by physical injury to contractors personnel, subcontractors, city employees or other persons, or against any lawsuits arising from

alleged or actual patent infringements, and shall hold the City, its various departments, employees, and any and all persons or entities acting on its

behalf harmless from the same.

14. INSPECTION

All supplies or materials purchased as a result of this solicitation are subject to inspection and rejection by the City. Rejected materials will be

returned at the vendor’s expense.

15. INSURANCE

The contractor shall maintain, at their expense, such insurance as required by the solicitation. Such insurance shall protect the City for claims of

damages which may arise during operations under this contract whether such operations be by the Contractor or by any subcontractor or anyone

directly or indirectly employed by either of them. Any required insurances shall be maintained for the term of the contract and beyond the term of

the contract when so required in the solicitation.

16. IRAN DIVESTMENT ACT

Pursuant to Tenn. Code Ann. § 12-12-110 a person that is identified on a list created pursuant to § 12-12-106, as a person engaging in investment

activities in Iran as described in . § 12-12-105 shall be ineligible to contract with any political subdivision of this State.

17. LICENSES, FEES, PERMITS

The contractor is responsible for furnishing the proper licenses, fees, and permits required by law to do business with the City of Johnson City in

completion of the project. All work shall be done in accordance with the latest building codes, state and federal laws relative to the contract.

18. MULTIPLE ITEM AWARD

The City will determine the successful bidder(s) either on the basis of the individual line items or the total of all items. ALL OR NONE bids must be

clearly identified on the bid form and will be considered only if in the City’s best interest.

19. NON-BOYCOTT OF ISRAEL ACT

Pursuant to the Non-Boycott of Israel Act Tenn. Code Ann. § 12-4-119 requires that contracts of $250,000+ to suppliers with 10 or more employees

must certify that to the best of its knowledge and belief they are not boycotting Israel pursuant to Tenn. Code Ann. § 12-4-119 and will not during

the full term of any award.

Commodity Codes

• NAICS 326211Tire Manufacturing (except Retreading)
• NAICS 423130Tire and Tube Merchant Wholesalers
• NAICS 441320Tire Dealers

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