Project Information

Bid Title

#2, #4 & #6 Heating Fuel

Issuing Agency

Town of Brookline

Location

Massachusetts

Published Date

Feb 10, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

P-27-01

Original Source

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Bid Documents

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Project Description

Bid Number:	P-27-01
Bid Title:	#2, #4 & #6 Heating Fuel
Category:	Purchasing
Status:	Open

Publication Date/Time: 2/10/2026 8:30 AM Closing Date/Time: 2/25/2026 11:00 AM Related Documents: P-27-01, P-27-02, P-27-03

Attachment Preview

TOWN OF BROOKLINE

Massachusetts

DEPARTMENT OF FINANCE

PURCHASING DIVISION

333 Washington Street

Brookline, MA 02445

617-730-2195

Fax: 617-264-6446

COOPERATIVE INVITATION TO BID

The Cooperative consists of the following: Town of Arlington, Town of Belmont, Town of Brookline,

City of Cambridge, Town of Lexington, City of Newton, City of Waltham, Town of Watertown, Town

of Weston, Town of Winchester and City of Woburn.

Enclosed in this package are THREE (3) SEPARATE INVITATION FOR BIDS for:

Item

Reference Bid Opening Date & Time

Number

#2, #4 & #6 Heating Fuel P-27-01 Wednesday, February 25, 2026 @ 11:00 a.m.

Gasoline

P-27-02 Wednesday, February 25, 2026 @ 11:30 a.m.

Diesel Fuel

P-27-03 Wednesday, February 25, 2026 @ 12:00 p.m.

(noon)

Sealed bids must submitted separately for each product

Specifications and bid/proposal forms may be obtained at the Purchasing Division or by calling (617) 730-

2195. Bid/proposal forms may be downloaded at: http://www.brooklinema.gov/Bids.aspx

Bids shall be submitted on the forms furnished and in sealed envelope, and marked on the outside with

the item title, reference number and bidder’s name. These bids will be opened in accordance with

provisions of M.G.L. c. 30B.

Please return bids to the following:

Town of Brookline, Town Hall, Purchasing Division

333 Washington St., 2nd Floor, Room 212 Brookline, MA 02445

Parking is limited at this location. It is recommended that bids are mailed or delivered in advance of the

due date and time. Late bids will not be accepted.

Minority and Women owned business enterprises are encouraged to submit bids.

Each Political Subdivision (Town or City) reserves the right to accept any bid in whole or in any part, and

to reject any or all bids if it shall be deemed in the best interest of the Political Subdivision to do so.

Richard M. Saville

Chief Procurement Officer, Town of Brookline, MA

February 11, 2026

COOPERATIVE INVITATION FOR BID FOR NO. 2 FUEL OIL

TOWN OF ARLINGTON, TOWN OF BELMONT, TOWN OF BROOKLINE, CITY OF

CAMBRIDGE, TOWN OF LEXINGTON, CITY OF NEWTON, CITY OF WALTHAM, TOWN

OF WATERTOWN, TOWN OF WESTON, TOWN OF WINCHESTER, AND CITY OF

WOBURN

SPECIFICATIONS FOR NO. 2, NO. 4 AND NO. 6 FUEL OIL

Bids are requested on No. 2, No. 4 and No. 6 fuel oil. The successful bidder shall supply each of

the Political Subdivisions at the same price and terms.

The successful bidder is required to provide Ultra Low Sulfur (15 PPM) No. 2 Heating Oil as

required in Massachusetts as of July 1, 2018 at no additional cost.

The enclosed specifications and proposal documents are issued for the Town of Arlington, Town

of Belmont, Town of Brookline, City of Cambridge, Town of Lexington, City of Newton, City of

Waltham, Town of Watertown, Town of Weston, Town of Winchester, and City of Woburn herein

referred to as the Political Subdivisions.

CONTRACT AWARD

NOTE: THERE IS ONE PRICING OPTION ON THIS BID.

Contract will be awarded within two (2) hours after the bid opening unless the award date is

extended by consent of all parties concerned.

VENDORS SHOULD NOTE: Any vendor that does not accept the award of the Cooperative

within the specified time will be considered a non-responsible bidder for all future Cooperative

Fuel Bids for a period of three (3) years.

CONTRACT PERIOD

For this Fixed Price Bid, the contract period shall be from July 1, 2026 to June 30, 2027.

Upon award to the successful bidder, each Political Subdivision shall enter into its own contract

and will accept sole responsibility for any payment due the contractor.

VENDORS SHOULD NOTE: Any vendor that does not accept the award of the Cooperative

within the specified time will be considered a non-responsible bidder for all future Cooperative

Fuel Bids for a period of three (3) years.

GENERAL INSTRUCTIONS TO BIDDERS

Proposals shall be typewritten or written in black ink on the enclosed forms. Officials of

corporations shall designate their official title. Partners or sole owners shall so state, giving names

of all interested parties.

1

Bidders shall not base proposals on verbal information from any employee of the Political

Subdivisions.

Political Subdivisions are tax exempt. Appropriate exemption certificates will be furnished by the

Political Subdivisions.

Bidders must state in their response to this bid the name, type, and amount of various

Federal and State fees and charges that will be added, such as: Oil Spill, L.U.S.T.,

Underground Tank, etc. Documentation of the applicability of these items must be

provided. Failure to do so may result in non-payment of such items by the Political

Subdivisions.

The successful bidder will be required to file Fair Employment Practices and/or Affirmation

Action Statements in accordance with each Political Subdivision’s regulations.

The successful bidder will protect the Political Subdivisions from any and all infringements of

patents, royalties, or damages arising from the transaction.

CONTRACT INFORMATION

Preference for award will be give to a bidder that submits a bid on two (2), or more, of the fuel oil

products, as specified in this bid.

Upon award to the successful bidder, each Political Subdivision shall enter into its own contract

and will accept sole responsibility for any payment due the vendor.

Payment and performance obligations in the succeeding fiscal year shall depend on the availability

and appropriation of funds.

PRICES

The fixed price bid shall be a firm for the contract period. The price shall be for the estimated

volume requirements of the Political Subdivisions as ordered during the term of this contract.

Actual volume requirements may vary from the estimated volume requirements, which are listed

in the following section of this document.

VENDORS SHOULD NOTE: Quantities listed in the following section are ESTIMATED.

Bids which propose to limit the volume of fuel to be supplied, list minimum or maximum

usage requirements will be considered non-responsive. Bids that are qualified in ANY way

will be considered non-responsive.

Time payment discount offered for prompt payment will be taken into consideration when

determining award if the discount period is a minimum of twenty (20) days from receipt of

invoice.

2

The contractor shall establish the correct billing address and procedures for billing with each

Political Subdivision.

PERFORMANCE BOND

The successful bidder will be required to furnish an acceptable performance bond to each Political

Subdivision for a sum of 25% of the value of the contract based upon the approximate quantities

noted in the specifications for each Political Subdivision and price bid. The performance bond

must be issued by a company authorized to issue such bonds in the Commonwealth of

Massachusetts.

QUALIFICATIONS

Bidder must have been regularly engaged for at least three years prior to the date of bid opening in

the business of supplying the product bid upon, in the grade bid upon and in the manner of

organization, facilities, and assurance of supply to insure prompt and satisfactory service as called

for with delivery in Massachusetts calibrated tank trucks.

Bidder must have experience supplying large volume customers with No. 2, No. 4 and No. 6 fuel

oil. Bidder must list their current three largest volume customers as references. The organization

name, contact name, address, and telephone number of each reference must be provided as part of

the bid.

Bidder of No. 4 oil must have available at each terminal a blender of a two component continuous

flow type with mechanically proportioned controls operating with individual supply pumps and

continuous meters, capable of suitable blending and homogenizing the resultant No. 4 oil.

Terminal shall have viscometers and competent personnel to control regularly the specifications of

the No. 4 oil. Such facilities are subject to inspection prior to award and if found not in

compliance with requirements, the bid may be declared not in compliance. Such facilities are also

subject to inspection during the period of the contract. The lack or non-operation of such facilities

or repeated delivery of oil from other than approved facilities may be considered breach of

agreement.

Blending facilities will be waived upon proof that No. 4 oil being supplied is not a yard blended

type, but is a straight run refinery No. 4, in full compliance with the specifications.

Bidder of No. 6 oil must operate heating equipment and such other facilities as are necessary for

the proper handling of this grade, either in his possession or in the possession of the one who will

deliver the oil.

Bidder must state precise sources of supply by giving the names and addresses of all supplier

terminals.

Bidder must list at least three customer references. The organization name, contract name,

address, and telephone number must be provided.

3

Bidder must list the names and address of any subcontractors utilized for delivery of fuel, if

applicable.

Bidder must state the name and address of the bonding company which will provide performance

bonds to the Political Subdivisions.

Bidder may be rejected for documented previous unsatisfactory performance.

INSURANCE COVERAGE

Prior to starting on this contract, the contractor shall provide certificates from insurers clearly

stating that the required insurance policies have been issued to the contractor and will remain in

effect during the time period required to complete the contract. The certificates must be in a form

satisfactory to each political subdivision. The insurance shall include all major divisions of

coverage, and shall be on a comprehensive general basis including Premises and Operations

(including X-C-U), Owner’s Protective, Products Competed Operations, Owned, Non-owned and

Hired Motor Vehicles. Such insurance shall be written for not less that any limits of liability

required by law or the following limits, whichever are greater.

The contractor agrees to take all precautions while conducting the work so as to prevent injuries or

damages to persons or property on the assigned job site. The contractor agrees that he shall

possess and maintain throughout the contract period/project insurance in the kinds and amounts as

follows:

A. Commercial Liability:

General Aggregate:

$2,000,000.00

Products Completed Operations Aggregate $2,000,000.00

Personal Injury and Advertising Limit

$1,000,000.00

Each Occurrence

$1,000,000.00

Fire Damage

$ 100,000.00

Medical Expenses

$ 5,000.00

B. Automotive - For all owned, non-owned, hired and leased vehicles:

Each Occurrence Combined Single Limit

$1,000,000.00

or

Bodily injury - each person

$1,000,000.00

- each accident

$1,000,000.00

Property damage - each occurrence

$1,000,000.00

C. Umbrella:

Combined single limit

General aggregate

$5,000,000.00

$5,000,000.00

D. Worker’s Compensation

4

Commodity Codes

• NAICS 324110Petroleum Refineries

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