Tape Digitization

Project Information

Bid Title: Tape Digitization
Issuing Agency: City of Irving
Location: Texas
Published Date: Jun 26, 2026
Closing Date: Jul 17, 2026
Government Level: State & Local
Status: Closed
Ref. #: 119T-26
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Project Description: Bid Information

Type Competitive Sealed Bid

Status Issued

Number 119T-26 (Tape Digitization)

Issue Date & Time 6/26/2026 12:00:13 PM (CT)

Close Date & Time 7/17/2026 02:00:00 PM (CT)

Question Cut Off Date 7/13/2026 05:00:00 PM (CT)

Notes
The City of Irving "City" is seeking bids from qualified and bonded vendors for the digitization of various types of video media. Additionally, the City seeks Cloud Storage for all digitized media to ensure gradual integration of this new media into the current storage system. The City will provide the vendor with boxes of tapes on a monthly basis.

All questions or requests for clarification should be submitted under the questions tab in this online solicitation. The responses will be posted after consultation with the appropriate department personnel. If the responses necessitate a significant change to the specifications, an addendum will be issued.
The City of Irving strongly encourages bidders to submit their response to this bid electronically. Please call the individual listed on the bid if you require assistance with this submittal. Electronic bidding will eliminate errors and unnecessary work, and is more friendly to the environment. Your cooperation is greatly appreciated.

Contact Information

Name Tonya White, Purchasing Agent

Address 835 W. Irving Blvd
Irving, TX 75060 USA

Phone 972 (721) 3754

Fax

Email twhite@irvingTX.gov

Bid Documents

Document name Format

Bid Invitation (please login to view this document) Acrobat / PDF BINVAVL 9480898

Bid Attachments

File Name Description File Size

12 items in 1 pages

119T-26 Specs.pdf (please login to view this document) 119T-26 Specs 111 KB 350557 7508435

A-1 - Standard Terms and Conditions FINAL rev. 5.21.20.pdf (please login to view this document) A-1 - Standard Terms and Conditions FINAL rev. 5.21.20.pdf 181 KB 350557 7508211

B-1 - General Instructions to Bidders rev. 8.1.24.pdf (please login to view this document) B-1 - General Instructions to Bidders rev. 8.1.24.pdf 72 KB 350557 7508212

B-2 - Special Instructions to Bidders rev. 7.15.24.pdf (please login to view this document) B-2 - Special Instructions to Bidders rev. 7.15.24.pdf 112 KB 350557 7508322

C-1 - Conflict of Interest Instructions rev. 10-2015.pdf (please login to view this document) C-1 - Conflict of Interest Instructions rev. 10-2015.pdf 77 KB 350557 7508214

C-2 - Conflict of Interest Questionnaire rev. 10-2015.pdf (please login to view this document) C-2 - Conflict of Interest Questionnaire rev. 10-2015.pdf 758 KB 350557 7508215

C-4 - Certificate of Interested Parties Instructions rev. 10.30.24.pdf (please login to view this document) C-4 - Certificate of Interested Parties Instructions rev. 10.30.24.pdf 82 KB 350557 7508216

C-5 -TGC-2271-2274-2276 Verification Form .pdf (please login to view this document) C-5 -TGC-2271-2274-2276 Verification Form .pdf 126 KB 350557 7508217

D-1 - Standard Insurance Requirements rev. 4.21.26.pdf (please login to view this document) D-1 - Standard Insurance Requirements rev. 4.21.26.pdf 110 KB 350557 7508219

D-4 - Insurance Affidavit.pdf (please login to view this document) D-4 - Insurance Affidavit.pdf 98 KB 350557 7508220

E-1 - Environmental Commitment & Compliance.pdf (please login to view this document) E-1 - Environmental Commitment & Compliance.pdf 59 KB 350557 7508221

H-7-M - Standard Contract & Acknowledgement - Services rev. 6.5.23.pdf (please login to view this document) H-7-M - Standard Contract & Acknowledgement - Services rev. 6.5.23.pdf 96 KB 350557 7508222
Commodity Codes: NAICS 518210Data Processing, Hosting, and Related Services

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Type	Competitive Sealed Bid
Status	Issued
Number	119T-26 (Tape Digitization)
Issue Date & Time	6/26/2026 12:00:13 PM (CT)
Close Date & Time	7/17/2026 02:00:00 PM (CT)
Question Cut Off Date	7/13/2026 05:00:00 PM (CT)
Notes	The City of Irving "City" is seeking bids from qualified and bonded vendors for the digitization of various types of video media. Additionally, the City seeks Cloud Storage for all digitized media to ensure gradual integration of this new media into the current storage system. The City will provide the vendor with boxes of tapes on a monthly basis. All questions or requests for clarification should be submitted under the questions tab in this online solicitation. The responses will be posted after consultation with the appropriate department personnel. If the responses necessitate a significant change to the specifications, an addendum will be issued. The City of Irving strongly encourages bidders to submit their response to this bid electronically. Please call the individual listed on the bid if you require assistance with this submittal. Electronic bidding will eliminate errors and unnecessary work, and is more friendly to the environment. Your cooperation is greatly appreciated.

Name	Tonya White, Purchasing Agent
Address	835 W. Irving Blvd Irving, TX 75060 USA
Phone	972 (721) 3754
Fax
Email	twhite@irvingTX.gov

Tape Digitization

Project Information

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