Project Information

Bid Title

RFP for Housing Rehabilition Program Intake Coordinator

Issuing Agency

Borough of Conshohocken

Location

Pennsylvania

Published Date

Apr 17, 2026

Closing Date

May 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP for Housing Rehabilition Program Intake Coordinator

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REQUEST FOR PROPOSALS/QUALIFICATIONS for

HOUSING PROGRAM CONSULTING SERVICES

Intake Coordinator

Borough of Conshohocken | 400 Fayette Street, Suite 200 | Conshohocken, PA 19428

Ph: (610) 828-1092 | Fax: (610) 828-0920

Issue Date: April 16, 2026

Responses Due: May 7, 2026

Borough of Conshohocken | RFP for Housing Rehabilitation Program Intake Coordinator

Introduction

The Borough of Conshohocken is committed to the provision and preservation of safe, affordable housing for

its residents and the maintenance of the Borough’s existing housing stock. Conshohocken provides housing

rehabilitation services for low and moderate-income, single-family, owner-occupied households using federal funds

provided through grants from the U. S. Department of Housing and Urban Development, administered by the

Pennsylvania Department of Community and Economic Development.

The Borough of Conshohocken is accepting proposals for the position of Intake Coordinator for its Housing

Rehabilitation Program.

Scope of Work and Qualifications

The Intake Coordinator is responsible for processing applicants for service including but not limited to

determining the income eligibility of applicants; serving as a liaison with program participants and contractors;

preparing bid documents, conducting contract signings, and a variety of administrative activities.

The selected Consultant will process applications for the housing rehabilitation program based on established Program

priorities on an ongoing basis.

Specific activities related to the position include, but are not limited to the following:

1. Scheduling and conducting interviews with applicants;

2. Explaining program requirements and procedures;

3. Documenting applicant income and assets;

4. Verifying application information as needed;

5. Providing information regarding lead paint hazards, radon, and fair housing;

6. Preparing and distributing bid packages;

7. Preparing contracts and conducting contract signings;

8. Interfacing with contractors as needed;

9. Corresponding with applicants and participants as needed;

10. Assisting in implementing lead and radon hazard reduction regulations as needed; the promotion of

fair housing; program outreach; and

11. General problem resolution with clients and contractors.

Qualifications for the position are as follows:

1. The ability to positively interact with clients of diverse backgrounds and circumstances,

contractors, and others;

2. Interviewing skills;

3. Excellent written and oral communication skills;

4. Knowledge of publicly funded and administered programs;

5. Knowledge of income requirements and verification procedures for federally funded programs

(Previous experience in the administration of such programs is essential.);

6. Understanding of client confidentiality;

7. Familiarity with contract documents, and form development;

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Borough of Conshohocken | RFP for Housing Rehabilitation Program Intake Coordinator

8. Accurate record keeping; and

9. Problem solving skills.

Term of Work

The Scope of Work is to be performed on an ongoing basis based on the contract to be executed between

the Borough and the Consultant for a period of three (3) years. All contracts are dependent upon the availability of

program funding from the Pennsylvania Department of Community and Economic Development.

Proposal Requirements

Proposal may be submitted in letter form, and should include the following:

1. Individual qualifications;

2. Previous relevant experience; and

3. Hourly rate and an annual maximum not to exceed amount for a twelve (12) month period.

Minority and Women Owned Business and Section 3 Policy

It is the public policy of the Borough of Conshohocken to promote the opportunity for full participation by

minority and women business enterprises (MBE’s and WBE’s) in all housing and community development programs.

In federally funded contracts Conshohocken adheres to Section 3 of the Housing and Urban Development

Act, which requires that to the fullest extent opportunities for training and employment be given to low-income

residents of the project area.

Non-Discrimination/Sexual Harassment

The Borough of Conshohocken does not discriminate against or tolerate harassment of any person on the

basis of age actual or perceived ethnicity, race, color, ancestry, religion, national origin, gender, gender identity or

expression, marital or familial status, sexual orientation, mental or physical disability, use of guide or supportive

animals or mechanical aids and/or source of income in its conduct of business with any applicant, contractor or

subcontractor.

Selection Criteria

The following criteria will be used to select consultants:

1. Previous experience with publicly funded program implementation;

2. Ability to follow established processing procedures;

3. Ability to comply with federal, state, and local regulations in implementation of rehabilitation

services;

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Borough of Conshohocken | RFP for Housing Rehabilitation Program Intake Coordinator

4. Qualifications; and

5. Cost.

The Borough of Conshohocken may hold interviews prior to final selection of consultants. Consulting

contracts are dependent upon the availability of funds from the Commonwealth of Pennsylvania Department of

Community and Economic Development. The Borough reserves the right to reject any or all proposals without

penalty.

Timetable for Submission

Copies of the request for proposals are available at Conshohocken Borough Hall, 400 Fayette Street, Suite

200, Conshohocken between 8:30 a.m. and 4:00 p.m. Monday through Friday, and on the Borough website

(www.conshohockenpa.gov). Questions may be addressed to Chris Stetler at 610-828-1092,

cstetler@conshohockenpa.gov, or in writing to Borough of Conshohocken, 400 Fayette Street, Suite 200,

Conshohocken, PA 19428.

Proposals must be submitted no later than 4:00 p.m. on May 7, 2026 and should be addressed to:

Christine M. Stetler

Community Development and Grants Coordinator

Borough of Conshohocken

400 Fayette Street, Suite 200

Conshohocken, PA 19428

Faxed or e-mailed proposals will not be accepted.

It is anticipated that a decision will be made and contract authorized no later than _May 20, 2026.

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Commodity Codes

• NAICS 541990All Other Professional, Scientific, and Technical Services

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