Project Information

Bid Title

Ceiling Tile Replacement and HVAC Duct Cleaning Services

Issuing Agency

City of Lebanon

Location

New Hampshire

Published Date

Jul 15, 2026

Closing Date

Aug 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-RFx-054

Original Source

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Project Description

Project ID: 2026-RFx-054

Title: Ceiling Tile Replacement and HVAC Duct Cleaning Services

Addenda: 0

Release Date: 7/15/2026

Due Date: 8/11/2026

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Ceiling Tile Replacement and HVAC Duct Cleaning Services

Request For Proposal

Police Department

Project ID: 2026-RFx-054

Release Date: Wednesday, July 15, 2026

· Due Date: Tuesday, August 11, 2026 1:00pm

Posted Wednesday, July 15, 2026 1:03pm

All dates & times in Eastern Time

Draft Response Events RSVP No Bid26 days, 15 hours, 35 minutes

Post Information

Posted At:Wed, Jul 15, 2026 1:03 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The Lebanon Police Department (“Department”) is soliciting proposals from qualified and experienced contractors to provide comprehensive ceiling tile replacement and HVAC duct cleaning services at the Lebanon Police Department facility.

The selected contractor shall furnish all labor, materials, equipment, supervision, transportation, and disposal services necessary to remove and replace the existing ceiling tiles throughout the facility and to clean all HVAC supply and return ductwork.

Due to the secure nature of the facility, project plans will not be posted online or otherwise distributed to prospective contractors.

Attendance at the site visit is required for all contractors intending to submit a proposal. This site visit will be the only opportunity for prospective contractors to access and inspect the facility, review the project areas, take measurements, and verify existing site conditions prior to submitting a proposal. Proposals submitted by contractors who do not attend the mandatory site visit will not be considered.

Background

The purpose of this project is to improve indoor air quality, facility appearance, and HVAC system performance by:

• Removing and disposing of all existing suspended ceiling tiles.
• Providing and installing new ceiling tiles throughout the facility.
• Cleaning all accessible HVAC supply ducts, return ducts, registers, grilles, diffusers, and associated components.
• Protecting occupied areas and minimizing disruption to Department operations.

The Department operates twenty-four (24) hours per day, seven (7) days per week. Contractors shall consider operational requirements and security protocols when preparing proposals.

Timeline

Release Project Date:

July 15, 2026

Mandatory Site Visit (Mandatory):

July 22, 2026, 12:00pm

Lebanon Police Department
36 Poverty Lane
Lebanon, NH 03766

Question Submission Deadline:

July 28, 2026, 12:00pm

Question Response Deadline:

July 28, 2026, 2:30pm

Proposal Submission Deadline:

August 11, 2026, 1:00pm

Contractor Selection Date:

On or about

Bid Opening (Non-Mandatory):

August 11, 2026, 1:01pm

Lebanon Police Department
36 Poverty Lane
Lebanon, NH 03766
603-448-1212

Substantial Completion:

August 31, 2026

Final Completion and Acceptance:

September 4, 2026

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 561720Janitorial Services
• NAICS 561790Other Services to Buildings and Dwellings

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