Project Information

Bid Title

Request for Proposal: Bee Meadow Pool Concession Facility

Issuing Agency

Hanover township

Location

New Jersey

Published Date

Mar 20, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposal: Bee Meadow Pool Concession Facility
Category:	Engineering Bid Notices
Status:	Open

Description: NOTICE IS HEREBY GIVEN that sealed quotations will be received by the Bid Committee of the Township of Hanover in the County of Morris and State of New Jersey, at a meeting to be held on Tuesday, April 7, 2026, at 11 :00 a.m., prevailing time, in the Main Meeting Room of the Township's Municipal Building located at 1000 Route 10 in Whippany, for the following project: OPERATION OF THE TOWNSHIP'S BEE MEADOW POOL CONCESSION FACILITY DURING THE PERIOD COMMENCING MEMORIAL DAY WEEKEND, STARTING FRIDAY, MAY 22, 2026, AND ENDING ON LABOR DAY, MONDAY, SEPTEMBER 7, 2026. Publication Date/Time: 3/20/2026 12:00 AM Closing Date/Time: 4/7/2026 11:00 AM Related Documents: Request for Proposal: Bee Meadow Pool Concession Facility (PDF)

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TOWNSHIP OF HANOVER

NOTICE TO BIDDERS

AND

REQUEST FOR PROPOSAL

BEE MEADOW POOL CONCESSION FACILITY

1. Information on Submission of Quotations:

NOTICE IS HEREBY GIVEN that sealed quotations will be received by the Bid

Committee of the Township of Hanover in the County of Morris and State of New Jersey,

at a meeting to be held on Tuesday, April 7, 2026, at 11 :00 a.m., prevailing time, in the

Main Meeting Room of the Township's Municipal Building located at 1000 Route 10 in

Whippany, for the following project:

OPERATION OF THE TOWNSHIP'S BEE MEADOW POOL CONCESSION FACILITY

DURING THE PERIOD COMMENCING MEMORIAL DAY WEEKEND, STARTING

FRIDAY, MAY 22, 2026, AND ENDING ON LABOR DAY,

MONDAY, SEPTEMBER 7, 2026.

Quotations hand delivered or received by mail or courier service will be accepted

on or before the hour of 11 :00 a.m. on Tuesday, April 7, 2026. No quotations will be

received after the hour stated above.

This document constitutes the entire specification in the performance of those

services regarding the operation of the Township's Bee Meadow Pool Concession Facility.

A minimum bid of $3,500.00 is required. Quotations less than the minimum

required shall be rejected.

A competitive quotation shall be submitted on the standard proposal form provided

by the Township accompanied by (1) a Non-Collusion Affidavit also provided by the

Township in the Request for Proposal Specification, and (2) a copy of the vendor's

Business Registration Certificate issued by the New Jersey Division of Taxation (see

below). These documents must be submitted in a sealed envelope and bear the name

and address of the bidder, and the name of the project on the outside of the envelope.

The quotation envelope must be addressed as follows:

The Bid Committee

Township of Hanover

P.O. Box 250

Whippany, New Jersey 07981-0250

The Business Registration of Public Contractors Act (P.L. 2004, c.57) went into

effect on September 1, 2004. The Act requires that all business organizations doing

business with a local contracting unit must register with the State of New Jersey and

provide the contracting unit with proof of such registration. Bidders are required to

submit a copy of their New Jersey Business Registration Certificate with their written

competitive quotations.

In order to register and apply for a Business Registration Certificate, vendors can

contact the New Jersey Division of Taxation, Regulatory Services Branch directly at 1-

609-292-1730 or on the Internet at www.nj.gov/njbgs. In addition, the Certificate and

Registration Form can be downloaded at:

www.nj.gov/treasury/revenue/pdforms/rega.pdf

FAILURE TO SUBMIT PROOF OF REGISTRATION WITH YOUR QUOTATION IS

CONSIDERED A MANDATORY REJECTION OF THE QUOTATION

(IN OTHER WORDS, A NON-WAIVABLE DEFECT)

In accordance with the Local Public Contracts Law, the Township of Hanover, as

the contracting unit, shall award a contract or reject all competitive quotations within sixty

(60) days following the receipt of the quotations.

Optional Contract Extension: In addition, pursuant to the Local Public Contracts

Law at N.J.S.A. 40A:11-15, the Township of Hanover reserves the right to extend the

contract of the highest responsible and responsive bidder for one (1) additional pool

season, that is, the 2027 Bee Meadow Pool season. The terms and conditions of the

contract shall remain the same except that the Township will require that payment to the

Township shall be increased by 2% above the amount paid to the Township for the 2026

pool season. The extended contract shall be awarded by resolution of the Township

Committee upon a recommendation to the governing body by the Superintendent of the

Recreation and Park Administration Department that the services that were performed

during the 2026 pool season were performed in accordance with the Township's

Specification and in an effective and efficient manner.

Furthermore, the Township Committee reserves the right to reject any and all

quotations and to award the contract to any bidder whose proposal, in their judgment, best

serves the needs and interests of the Township.

Bidders are required to comply with the requirements of the Mandatory Equal

Employment Opportunity Language at N.J.S.A. 10:5-31 et seq. and the Affirmative Action

Regulations at N.J.A.C. 17:27.

On March 9, 2022, P.L. 2022, c. 3 was signed into law requiring that the State

Department of the Treasury develop, based on credible information available to the public,

a list of persons and entities engaging in prohibited activities in Russia or Belarus. Persons

or entities included on the Russia-Belarus list cannot enter into or renew a contract for the

provision of goods and services greater than $1,000.00 with any municipality or other

government jurisdiction.

Before a goods and services contract can be entered into, vendors and contractors

must certify that neither they nor any parent entity, subsidiary or affiliate is listed on the

New Jersey Department of the Treasury's list of entities determined to be engaged in

prohibited activities in Russia or Belarus pursuant to P.L. 2022, c.3 or in Iran pursuant to

P.L. 2012, c. 25.

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Therefore, as the Russia-Belarus law is in effect, before any contract greater than

$1,000.00 for goods or services is awarded, renewed, amended or extended, you, as a

vendor, must certify that you are not identified on the Treasury Department's Russia­

Belarus list. You must complete, sign and return with your proposal and quotation

the "Prohibited Russia-Belarus Activities & Iran Investment Activities" Certifications

that is found at the end of this RFP.

By order of the Township Committee of the Township of Hanover, County of Morris,

State of New Jersey.

2. Definitions:

As used in this Specification, the terms set forth below mean the following:

A. Township - means the Township of Hanover, a corporate body of the

State of New Jersey.

B. Contractor - means the person, firm, corporation or partnership

submitting the highest quotation to the Township and awarded a contract by the Township

Committee to serve as the Lessee of the Concession Facility.

C. Sub-Contractor - means the vendor who has entered into an agreement

with the contractor to supply the contractor with pizza to be sold by the contractor at the

Bee Meadow Pool Concession Facility.

D. Township Equipment - means the permanent equipment, fixtures and

accessories owned by the Township.

E. Contractor's Equipment - means all non-permanent equipment, which is

owned by the Contractor, other than the Township's equipment, and needed to properly

operate the Concession Facility.

F. Pool Season - means the Bee Meadow Swimming Pool will be open on

the weekends of May 22-25, 2026 (Memorial Day weekend),May 30-31, June 6-7, June

13-14 and June 20-21 ; thereafter, the Pool will be open and operational seven (7) days a

week commencing on Thursday, June 25, 2026, or the day after school closes through

Labor Day, Monday, September 7, 2026.

3. Financial Remuneration to Township:

The Township Committee will award a contract to the person, firm, corporation or

partnership which submits the highest bid for the operation of the Bee Meadow Pool

Concession Facility during the 2026 Pool Season. The Township requires a minimum

of $3,500.00. Quotations less than the minimum required shall be rejected.

Payment to the Township shall be made in cash or certified check in two (2)

equal installments. The first installment, in the amount of $1,750.00 constituting

one-half of the payment, will be made at the time the signed contract is submitted to

the Business Administrator.

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The second one-half payment in the amount of $1,750.00 will be delivered to the

Business Administrator on or before Monday, May 11, 2026.

In addition, to guarantee the proper maintenance and care of the Township's

equipment and facilities, the successful vendor will be required to submit a $400.00 cash

maintenance bond. This maintenance bond may be submitted in cash or in the form of a

certified check.

The cash maintenance bond will be refunded at the conclusion of the Pool Season

in the same manner as all other bonds are released by the Township Committee. The

maintenance bond will only be released if the Concession Facility, including all of its

contents, equipment, fixtures and accessories, are found to be in the same condition as

they were before the Contractor took control. The Superintendent of Parks and

Recreation shall be responsible for conducting an inspection of the premises to ascertain

the proper condition of the Concession Facility.

In furnishing a quotation, each Contractor shall submit a Non-Collusion Affidavit

attached to this Specification certifying that the quotation submitted to the Township is a

bona fide quote, based upon computations made by the Contractor and is not the result of

agreement, collusion or conspiracy with any other person, firm, corporation or partnership.

4. Optional Contract Extension:

In addition, pursuant to the Local Public Contracts Law at N.J.S.A. 40A:11-15, the

Township of Hanover reserves the right to extend the contract of the highest responsible

and responsive bidder for one (1) additional pool season, that is, the 2027 Bee Meadow

Pool season. The terms and conditions of the contract shall remain the same except that

the Township will require that payment to the Township shall be increased by 2% above

the amount paid to the Township for the 2026 pool season. The extended contract shall be

awarded by resolution of the Township Committee upon a recommendation to the

governing body by the Superintendent of the Recreation and Park Administration

Department that the services that were performed during the 2026 pool season were

performed in an effective and efficient manner.

5. General Terms and Conditions:

a. As part of the approval process, the Township reserves the right to conduct

a records check of the apparent successful bidder. This records check will be conducted

through local, County and State police, and the Federal Bureau of Investigation.

b. The Township shall perform reference checks for the purpose of verifying

the ability of a contractor to perform concession facility services. Contractors must submit,

along with their quotations, the names, addresses and telephone numbers of at least three

(3) current or former customers who can verify the adequacy and delivery of services by

the vendor.

c. The Township Committee reserves the right upon three (3) calendar days'

written notice to terminate the contract without reason. Such notice shall be hand

delivered personally by the Superintendent of Recreation and Park Administration or by

certified registered mail.

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d. Furthermore, the Township Committee reserves the right, upon the

recommendation of the Board of Recreation Commissioners, to terminate the Contract in

the event that the Concession Facility is not managed, operated or maintained properly to

the satisfaction of the Township. The decision/recommendation to terminate the

Agreement because of neglect or failure to abide by any or all of the provisions, terms and

conditions of the Specification and Contract document shall be made by the Board of

Recreation Commissioners upon the findings and determinations of the Superintendent of

Parks and Recreation.

e. The Township shall provide the Contractor with notice to vacate upon

three (3) calendar days' written notice served and delivered personally, by the

Superintendent of Recreation and Park Administration, or by certified registered mail.

Upon termination of the Contract, the Contractor shall lose all rights, privileges and interest

in the Concession Facility and shall be liable for any damages or losses sustained by the

Township as a result of the negligence or default of the Contractor.

6. Maintenance of Insurance Coverages:

At the time the Contract is executed by the Contractor and submitted to the

Business Administrator/Township Clerk, the Contractor will be required to also submit a

Certificate of Insurance which shows evidence that the following insurance coverages are

maintained. In addition, the Certificate must name the Township as an "additional

insured".

The Certificate, in form satisfactory to the Township, shall also state that the

policies shall not be changed nor cancelled until thirty (30) days written notice has been

served on the Township through the Business Administrator.

A. Comprehensive General Liability in minimum limits of $500,000/500,000

for bodily injury and $500,000/500,000 for property damage. Coverage must include the

following:

a. Comprehensive Form

b. Premises/Operations

c. Products/Completed Operations

d. Personal & Adverse Injury

e. Broad Form Property Damage

f. Fire Damage (any one fire)

g. Personal Medical Injury (any one person)

B. Worker's Compensation

Coverage A - Statutory

Coverage B - $100,000 each accident

$500,000 Policy Limit

$100,000 each employee

C. If the Contractor will be utilizing any vehicles in the performance of the

Contract, the Contractor shall also provide evidence of automobile liability insurance, fo

owned and non-owned vehicles in minimum limits of $500,000/500,000 and bodily injury

for one person and $500,000/500,000 for property damage for each accident.

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