Project Information

Bid Title

Various Professional Services for the Planning Board

Issuing Agency

Garfield city

Location

New Jersey

Published Date

Dec 23, 2025

Closing Date

Jan 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Notices > Request for Qualifications Various Professional Services for the Planning Board Posted: 12/23/2025 - 12:35 PM Due By: 01/16/2026 - 04:00 PM

PLANNING BOARD OF THE CITY OF GARFIELD

REQUEST FOR QUALIFICATIONS

VARIOUS PROFESSIONAL POSITIONS FOR THE PLANNING BOARD OF THE CITY OF GARFIELD

ISSUE DATE: DECEMBER 24, 2025

DUE DATE: JANUARY 16, 2026

ISSUED BY: PLANNING BOARD OF THE CITY OF GARFIELD

Pay-to-Play Disclosure Form

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C. 271 POLITICAL CONTRIBUTION DISCLOSURE

FORM

Public Agency Instructions

This page provides guidance to public agencies entering into contracts with business entities that

are required to file Political Contribution Disclosure forms with the agency. It is not intended

to be provided to contractors. What follows are instructions on the use of form local units can

provide to contractors that are required to disclose political contributions pursuant to N.J.S.A.

19:44A-20.26 (P.L. 2005, c. 271, s.2). Additional information on the process is available in

Local Finance Notice 2006-1 (www.nj.gov/dca/lgs/lfns/lfnmenu.shtml).

1. The disclosure is required for all contracts in excess of $17,500 that are not awarded pursuant to

a “fair and open” process (N.J.S.A. 19:44A-20.7).

2. Due to the potential length of some contractor submissions, the public agency should consider

allowing data to be submitted in electronic form (i.e., spreadsheet, pdf file, etc.). Submissions

must be kept with the contract documents or in an appropriate computer file and be available for

public access. The form is worded to accept this alternate submission. The text should be

amended if electronic submission will not be allowed.

3. The submission must be received from the contractor and on file at least 10 days prior to award

of the contract. Resolutions of award should reflect that the disclosure has been received and is

on file.

4. The contractor must disclose contributions made to candidate and party committees covering a

wide range of public agencies, including all public agencies that have elected officials in the

county of the public agency, state legislative positions, and various state entities. The Division of

Local Government Services recommends that contractors be provided a list of the affected

agencies. This will assist contractors in determining the campaign and political committees of the

officials and candidates affected by the disclosure.

a. The Division has prepared model disclosure forms for each county. They can be

downloaded from the “County PCD Forms” link on the Pay-to-Play web site at

www.nj.gov/dca/lgs/p2p. They will be updated from time-to-time as necessary.

b. A public agency using these forms should edit them to properly reflect the correct

legislative district(s). As the forms are county-based, they list all legislative districts in

each county. Districts that do not represent the public agency should be removed

from the lists.

c. Some contractors may find it easier to provide a single list that covers all contributions,

regardless of the county. These submissions are appropriate and should be accepted.

d. The form may be used “as-is”, subject to edits as described herein.

e. The “Contractor Instructions” sheet is intended to be provided with the form. It is

recommended that the Instructions and the form be printed on the same piece of paper.

The form notes that the Instructions are printed on the back of the form; where that is not

the case, the text should be edited accordingly.

f. The form is a Word document and can be edited to meet local needs, and posted for

download on web sites, used as an e-mail attachment, or provided as a printed document.

5. It is recommended that the contractor also complete a “Stockholder Disclosure Certification.”

This will assist the local unit in its obligation to ensure that contractor did not make any

prohibited contributions to the committees listed on the Business Entity Disclosure Certification

in the 12 months prior to the contract. (See Local Finance Notice 2006-7 for additional

information on this obligation) A sample Certification form is part of this package and the

instruction to complete it is included in the Contractor Instructions. NOTE: This section is not

applicable to Boards of Education.

C. 271 POLITICAL CONTRIBUTION DISCLOSURE

FORM

Contractor Instructions

Business entities (contractors) receiving contracts from a public agency that are NOT awarded pursuant to

a “fair and open” process (defined at N.J.S.A. 19:44A-20.7) are subject to the provisions of P.L. 2005, c.

271, s.2 (N.J.S.A. 19:44A-20.26). This law provides that 10 days prior to the award of such a contract, the

contractor shall disclose contributions to:

• any State, county, or municipal committee of a political party

• any legislative leadership committee*

• any continuing political committee (a.k.a., political action committee)

• any candidate committee of a candidate for, or holder of, an elective office:

o of the public entity awarding the contract

o of that county in which that public entity is located

o of another public entity within that county

o or of a legislative district in which that public entity is located or, when the

public entity is a county, of any legislative district which includes all or part

of the county

The disclosure must list reportable contributions to any of the committees that exceed $300 per election

cycle that were made during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8 and

19:44A-16 for more details on reportable contributions.

N.J.S.A. 19:44A-20.26 itemizes the parties from whom contributions must be disclosed when a business

entity is not a natural person. This includes the following:

• individuals with an “interest” ownership or control of more than 10% of the profits or assets

of a business entity or 10% of the stock in the case of a business entity that is a corporation

for profit

• all principals, partners, officers, or directors of the business entity or their spouses

• any subsidiaries directly or indirectly controlled by the business entity

• IRS Code Section 527 New Jersey based organizations, directly or indirectly controlled by

the business entity and filing as continuing political committees, (PACs).

When the business entity is a natural person, “a contribution by that person’s spouse or child, residing

therewith, shall be deemed to be a contribution by the business entity.” [N.J.S.A. 19:44A-20.26(b)] The

contributor must be listed on the disclosure.

Any business entity that fails to comply with the disclosure provisions shall be subject to a fine imposed

by ELEC in an amount to be determined by the Commission which may be based upon the amount that

the business entity failed to report.

The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose

elected official and/or candidate campaign committees are affected by the disclosure requirement. It is the

contractor’s responsibility to identify the specific committees to which contributions may have been made

and need to be disclosed. The disclosed information may exceed the minimum requirement.

The enclosed form, a content-consistent facsimile, or an electronic data file containing the required details

(along with a signed cover sheet) may be used as the contractor’s submission and is disclosable to the

public under the Open Public Records Act.

The contractor must also complete the attached Stockholder Disclosure Certification. This will assist the

agency in meeting its obligations under the law. NOTE: This section does not apply to Board of

Education contracts.

* N.J.S.A. 19:44A-3(s): “The term "legislative leadership committee" means a committee established, authorized to

be established, or designated by the President of the Senate, the Minority Leader of the Senate, the Speaker of the

General Assembly or the Minority Leader of the General Assembly pursuant to section 16 of P.L.1993, c.65

(C.19:44A-10.1) for the purpose of receiving contributions and making expenditures.”

C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM

Required Pursuant To N.J.S.A. 19:44A-20.26

This form or its permitted facsimile must be submitted to the local unit

no later than 10 days prior to the award of the contract.

Part I – Vendor Information

Vendor Name:

Address:

City:

State:

Zip:

The undersigned being authorized to certify, hereby certifies that the submission provided herein represents

compliance with the provisions of N.J.S.A. 19:44A-20.26 and as represented by the Instructions accompanying this

form.

_________________________

Signature

____________________________

Printed Name

Part II – Contribution Disclosure

_________________________

Title

Disclosure requirement: Pursuant to N.J.S.A. 19:44A-20.26 this disclosure must include all reportable

political contributions (more than $300 per election cycle) over the 12 months prior to submission to the

committees of the government entities listed on the form provided by the local unit.

 Check here if disclosure is provided in electronic form.

Contributor Name

Recipient Name

Date

Dollar Amount

$

 Check here if the information is continued on subsequent page(s)

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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