Project Information

Bid Title

2026 Statewide On-Call Design Services RFP

Issuing Agency

State Government of Iowa DOT

Location

Iowa

Published Date

May 22, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

357

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Project Description

Brief Description

The Iowa Department of Transportation’s (Iowa DOT) Design Bureau anticipates entering into professional services contracts with up to eight (8) consultants to provide a range of roadway design and related engineering services. If your firm is interested in providing the described services, please submit a proposal stating your ability and availability to complete this work.

SERVICES REQUESTED: 2026 Statewide On-Call Design Services RFP

COUNTY: Statewide

ROUTE: N/A

LOCATION: Various

CLOSING DATE: 6/17/2026

CONTACT PERSON: Adam Haar

CONTRACT DURATION: 3 years

• 2026 Highway Design On-Call RFP_updated.pdf

Attachment Preview

2026 Statewide On-Call Design Services

Request For Proposal

Iowa Department of Transportation

Introduction

The Iowa Department of Transportation’s (Iowa DOT) Design Bureau anticipates entering into

professional services contracts with up to eight (8) consultants to provide a range of roadway

design and related engineering services. If your firm is interested in providing the described

services, please submit a proposal stating your ability and availability to complete this work.

Project Scope

The Iowa DOT will coordinate with the selected firms on a project-by-project basis to determine

the scope of services required for specific projects. The requested services will primarily focus

on highway design work categories and may include work categories listed below under General

Requirements as needed.

Consultants will be required use the latest Iowa DOT-approved Bentley CONNECT Edition

products (e.g., OpenRoads Designer, MicroStation CONNECT). All design files must be

created using the Iowa DOT’s custom Bentley workspaces. Deliverables must follow Iowa

DOT’s prescribed file naming and directory structure for interoperability. Consultants are

required to use ProjectWise for document management and collaboration on DOT projects.

Models and plans must meet Iowa DOT’s digital delivery requirements, including 3D

modeling standards for roadway design.

All work will be performed in accordance with the provisions of the Design Manual. (Design

Manual | Department of Transportation)

Contract Information

The Department anticipates that the selection process will be completed by June, 2026

Negotiations with the selected consultants will commence as project needs are identified. The

selection is intended to cover on-call design services for a three (3) year period.

There is a no specific allocated dollar amount dedicated or assigned to this work and

expenditures will vary dependent on the number and magnitude of work assignments over the

contract period. The Department will not guarantee a set amount of work or contract value for

these services.

General Requirements

The consultant and their subconsultants are required to meet the requirements of specified work

categories as defined in the Iowa DOT’s Policy and Procedure Manual, Policy No. 300.04, at the

time of contract execution, and for the duration of the contract. Qualifications will be assessed

during review of proposals; no prequalification submissions are necessary. Work under this

contract may require the consultant team to meet the minimum qualifications standards of work

categories:

200 Transportation Facilities Engineering and Development

• 201 Project Management/General Engineering Consultant

• 212 Highway Design – Minor Facility

• 213 Highway Design – Major Facility

• 214 Highway Design – Major Facility – Urban

• 221 Highway Roadway Construction

300 Professional Technical Support Services

• 311 Land Surveying

• 312 Engineering Surveying

• 313 Geodetic Surveying

• 321 Geological and Geophysical Studies

• 323 Hydraulic and Hydrologic Studies

• 324 Materials Testing

400 Architecture, Landscape Architecture and Other Professional Services

• 420 Landscape Architecture

• 475 Acquisition of Property Rights

The consultant team may also need to meet the requirements of other work categories depending

on project requirements; this may include miscellaneous bridges and structures work incidental

to the roadway.

Failure to meet the requirements during the contract will result in cancellation of any remaining

portion of the contract.

It is the policy of the Iowa DOT that Disadvantaged Business Enterprises (DBEs) and Targeted

Small Businesses (TSBs) shall have the maximum practicable opportunity to participate in the

performance of Iowa DOT contracts. Funding of the work under this contract may involve

federal-aid highway funds on a project-by-project basis. No DBE goal (0%) is established at this

time. Although a DBE / TSB goal is not established, the Department still encourages the spirit

of the program to be incorporated in the proposed contract whenever possible. In the event DBE

participation is required on a particular contract, the goal will be established as part of the

negotiation.

Selection Information

Emphasis should be placed upon providing information concerning your proposed project

approach, similar projects your firm has recently performed and the availability and

qualifications of your key staff. The proposal may include additional information, as deemed

appropriate, subject to the overall length restriction established in Proposal Requirements.

The selection committee will review and evaluate the proposals submitted based on the

following criteria and the weighted value assigned to each. Include a detailed statement for each

evaluation criteria.

Please provide the following information in the order listed.

Evaluation

Score

Response Sections

Cover Page

Title of RFP response

Firm names (Prime and Subconsultant(s))

Point of contact for the RFP response

Prime consultant office location for majority of work

Prequalification categories claimed

0

Project Understanding

15

Understanding of the work scope, key issues and the project development process

0

0

Project Team Experience

30

Prime Consultant

0

Organization chart and staff summary table

0

Project manager(s) experience leading highway design projects

0

Team member experience on highway design projects

10

Subconsultant(s)

0

Project manager(s) experience leading highway design projects

0

Team member experience on highway design projects

0

0

Quality Control

5

Engineering quality control during the entire development process

5

Ensuring accurate final plan, specification and digital file quality

0

0

Project Management

5

Managing schedules, budgets, and resources effectively over multiple project

5

Ability to adjust quickly to changing priorities and/or project scopes.

5

Developing accurate project scope and fees that lead to minimal supplemental

agreements

0

(table continues)

0

Safety

5

Designing safe highway project while using design flexibility

5

Planning work zone traffic control (staging and constructability) and final designs

0

0

Innovation and Value-Added Services

5

Advancing the use of software application to enhance digital delivery, construction

processes, and/or improve asset management

5

Offering creative, cost-effective solutions for complex design challenges

0

0

100 Scoring Total

The selection committee does not anticipate the need for oral interviews.

Contacting any selection team member other than the RFP contact person is inappropriate.

Scheduling marketing meetings with the Iowa DOT while this RFP is active is also considered

inappropriate.

Proposal Requirements

Please provide the following information in the order listed:

1. All responders must provide adequate information on the response’s cover page to

clearly identify the submittal is for the 2026 Statewide On-Call Design Services RFP

along with the replying firm and an email for the point of contact for the firm.

2. Include your firm’s approach to addressing the identified tasks, your eligibility to meet

the requirements of the “Required Work Categories” for the work you intend to perform,

your understanding of the project’s scope, key issues and relevancy to Iowa’s

transportation system. Briefly discuss similar projects the members on your team have

completed in the past five years. This listing should be limited to the three most

applicable projects.

3. Include the name, qualifications, experience, office address and availability of the

contract manager as well as the manager in charge of each major work task. This

information should include the identification of similar projects managed or participated

in by these individuals. The selection of a contract manager and work task managers by a

firm will constitute a commitment by that firm and NO substitute managers will be

allowed without prior written approval by the Iowa DOT.

4. Include experience and qualifications as related to the “Required Work Categories” for

any sub-consultants to be used and work they will perform.

5. Include a detailed resume, summary of current workload and a time commitment for

each professional or technical person to be assigned to the project. Identify the principal

or manager who will serve as the project manager.

6. A project schedule outlining the timeline and estimated completion date of each major

task identified in your scope of work. This should include a schedule with a description

of all deliverable products throughout the period. A graphical representation of the

proposed schedule should be included.

7. The location of the office where the majority of work will be performed.

8. A disclosure of all work for other clients that may be affected by work on the proposed

contract to avoid a potential conflict of interest.

9. Inclusion of promotional literature of a general nature will not be considered in the

selection process.

10. If applicable, include a statement that the consultant will meet the DBE goal. If the

consultant cannot meet the minimum goal, include a commitment statement for the

percentage of participation that they can meet.

The proposal may include additional information, as deemed appropriate, subject to the overall

length restriction established in Proposal Requirements.

Cost information should not be submitted as part of the proposal, and if submitted, will not be

considered. Inclusion of promotional literature of a general nature will also not be considered in

the selection process.

The proposal must be submitted as a single electronic PDF and be formatted to print on 8.5” x

11” pages. The proposal must be limited to 15 single-sided pages. All pages will be counted

including: proposal covers, cover letter, dividers, appendices, etc. The maximum size limit of a

proposal is 25 megabytes.

The electronic proposal must be submitted via email to DOT.ConsultantProposals@iowadot.us.

An email will be sent confirming receipt of the proposal by 2:30 p.m. on the submittal deadline

date or within five minutes of receipt of submission, whichever is later.

Proposals are due by 3:00 pm on June 17, 2026. [updated from June 3, 2026 due to notifications

issue]

Any technical questions or questions regarding this RFP shall be submitted via email

to DOT.ConsultantProposals@iowadot.us. Any questions about this RFP must be received

by noon on May 27, 2026. Questions and answers regarding this RFP will be posted with the

RFP on the Consultant Utilization website, https://apps.iowadot.gov/rfp.

Any proposal not complying with all requirements stated in the RFP may not be accepted.

Public Records Law

The Iowa DOT will treat all information submitted by a consultant as open records following

the conclusion of the selection process. Open records are public records that are open for

public examination and copying. The Iowa DOT's release of records is governed by

Iowa Code Chapter 22 and 761 IAC Chapter 4. Consultants are encouraged to familiarize

themselves with these laws before submitting a proposal.

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541330Engineering Services
• NAICS 541430Graphic Design Services

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