Project Information

Bid Title

Grove Street 28 Parking Lot Lease

Issuing Agency

Town of New Canaan

Location

Connecticut

Published Date

Jan 6, 2026

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
Grove Street 28 Parking Lot Lease	January 06, 2026 :	January 15, 2026 10:00 AM

Attachment Preview

TOWN OF NEW CANAAN

REQUEST FOR PROPOSALS

LEASE OF TOWN OWNED PROPERTY

#28 GROVE STREET

PARKING LOT LEASE

ISSUE DATE:

ISSUED BY:

QUESTIONS:

SUBMISSION

DEADLINE:

TUESDAY, JANUARY 6, 2025

TOWN OF NEW CANAAN

77 MAIN STREET

NEW CANAAN, CT 06840

TIGER MANN

EMAIL: TIGER.MANN@NEWCANAANCT.GOV

THURSDAY, JANUARY 15, 2026, 10:00 A.M.

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Summary

The Town of New Canaan is seeking proposals from local businesses for the lease of the

property at 28 Grove Street for the sole purpose of employee vehicle parking.

A copy of this RFP may be obtained on the Town’s website

https://www.newcanaan.info/online_services/bid_notices_(request_for_proposal).php.

Questions

Questions regarding this RFP are to be submitted in writing via email to Tiger Mann,

Director of Public Works at Tiger.Mann@newcanaanct.gov no later than 10:00 a.m. on

Tuesday, January 13, 2026. Questions will be answered by an addendum which will

be posted on the website:

https://www.newcanaan.info/online_services/bid_notices_(request_for_proposal).php.

It is the respondent’s responsibility to check the website for any addendum that may

have been issued for this RFP.

Submission Requirements

Interested parties are invited to submit proposals by Thursday, January 15, 2026 at 10:00

a.m. (the “Submission Deadline”), to:

Department of Public Works

Town of New Canaan

77 Main Street

New Canaan, CT 06824

Proposals should be signed and delivered in a sealed envelope labeled “Proposal – 28

Grove Street Parking Lot Lease” and must be delivered to the office of the Director of

Public Works on or before the Submission Deadline.

Each respondent shall submit (1) one original and one (1) printed copy

Proposals submitted by telephone, e-mail or fax will not be considered.

Proposals received after the Submission Deadline will not be considered.

A respondent may withdraw its proposal prior to the Submission Deadline, provided that

the respondent’s request for the withdrawal is delivered to the Director of Public Works’

Office prior to the Submission Deadline.

A respondent may not withdraw a proposal within ninety (90) days of the Submission

Deadline.

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The Town shall not be responsible for any expenses incurred by the respondent in

preparing and submitting a proposal.

Lease Details

The relationship between the Town and the respondent will be structured as a lease.

The proposed use of the property will be for employee/staff parking only. The proposed

terms of the lease are as follows:

Usage:

- Employee Parking

Maintenance: Town Responsibilities

- Town will prepare parking area in current footprint of old house with

processed aggregate base material

o (minimal clearing and grubbing required.)

- Town will be responsible for lawn and general property maintenance (i.e.,

tree trimming)

Maintenance: Tenant

- Tenant will be responsible for snow removal of parking lot and sidewalks and

maintenance of gravel parking base

Fee:

- Annual Fee to be based upon parking employee vehicles in the lot.

- Annual Fee to be Paid in Full at Time of Lease and on the first date of the

lease annually thereafter.

Lease Term:

- The initial term of the lease will be ten (10) years, with a six (6) month

cancellation notice.

Date of Lease:

- Lease to begin by February 1, 2026.

Form of Lease

The Town Attorney will prepare a commercial lease agreement for review and signature

by the successful respondent. The Town reserves the right to cancel the award - and

award the lease to another respondent - if the successful respondent does not sign the

lease agreement within two weeks of receipt. The lease agreement will be subject to

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approval by the Town’s boards and commissions having jurisdiction, including public

comment.

Insurance

The tenant will be required, at its own expense and cost, to obtain and keep in force

during the entire duration of the lease, insurance coverage customary for a movie theater

operator, including commercial general liability (CGL), automobile liability, workers’

compensation and excess/umbrella policies. Coverages should be on an occurrence

basis. Coverage limits should be at least: CGL, $1,000,000 per occurrence, $2,000,000

aggregate; automobile liability, $1,000,000 per accident; and excess/umbrella,

$2,000,000 per occurrence, $2,000,000 aggregate. Coverage limits, deductibles and self-

insured retentions will be subject to the Town’s review and approval. The insurance

requirements will be specifically identified in the lease. The Town shall be named as an

additional insured on a primary and non-contributory basis to the tenant’s commercial

general liability, automobile liability and excess/umbrella policies. The successful

respondent will be expected to deliver a certificate of insurance meeting the insurance

requirements prior the effective date of the lease.

Procurement Schedule

The tentative procurement schedule is as follows.

- RFP Issued: Tuesday, January 6, 2026

- Questions Deadline: Tuesday, January 13 2026, 10:00 a.m.

- Submission Deadline: Thursday, January 15, 2026, 10:00 a.m.

- BOS Review of Proposals: January 20, 2026

- Town Council Approval: January 21, 2026

- Notice of Proposed Award: Week of January 26, 2026

Reservation of Rights

The Town reserves the right to reject any or all proposals, to waive any defect or

informality in a proposal or in the RFP process, or to terminate the RFP process at any

time, if deemed to be in the Town’s best interest. In addition, the Town expressly reserves

the following rights.

1. Not to award a lease pursuant to this RFP.

2. To negotiate the rent proposed by the successful respondent. If negotiations are

not, in the opinion of Town, successfully concluded within a reasonable time, as

determined by the Town, the Town reserves the right to suspend negotiations and

commence negotiations with another respondent.

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3. To reject and not consider any proposal that does not meet the requirements of

this RFP, including, without limitation, incomplete proposals and/or proposals

offering alternate or non-requested services and proposals that are deemed non-

responsive.

4. Prior to award, to revise, change, alter or amend any of the instructions, terms,

conditions and/or specifications of this RFP or any exhibits or attachments to this

RFP. Respondents are responsible for any posted addenda to this RFP. Addenda

that are issued before the Submission Deadline will be binding upon all prospective

respondents.

5. In the case of rejection of all proposals, the Town reserves the right to advertise

for new proposals or to proceed otherwise.

6. To cancel the award of any proposal at any time before the execution of the lease

by the Town.

Non-Collusion

Respondents must submit a non-collusion affidavit in the form of Exhibit A.

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 812930Parking Lots and Garages

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