Project Information

Bid Title

2026 Baxter Inspection

Issuing Agency

State Government of Minnesota

Location

Minnesota

Published Date

Feb 11, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

2026 Baxter Inspection

Brief Description: MnDOT is requesting proposals for inspection on three construction contracts including the Washington Avenue Reconstruct, the Onamia Roundabout and Districtwide Indefinite Delivery/Indefinite Quantity (IDIQ) maintenance contracts for Mill and Overlays, Micro Surfacing and Chip seal. Responder will work with MnDOT Staff and contractors to ensure these projects are constructed to a high degree of quality with all proper documentation and testing performed.

Date posted: 01/29/2026
Due date: 02/26/2026

• RFP Part A
• RPF Part B
• Scope of Work
• Addendum #1
• Questions
• SP 1805-80 Proposal
• TGB/VET Special Provisions

Attachment Preview

State of Minnesota

REQUEST FOR PROPOSALS (RFP)

PART A: INSTRUCTIONS AND CONTENT

2026 Baxter Inspection

MnDOT Contract Number: 1061899

Date Posted: January 29, 2026

1. Responses must be received not later than 2:00 PM, Central Time, February 26, 2026. Late responses will not be

considered.

2. This document is available in alternative formats for persons with disabilities by calling Daniel Duffy at 651-366-

4606 or for persons who are hearing, or speech impaired by calling the Minnesota Relay Service at 1-800-627-

3529. For other information on disability rights and protections, contact MnDOT’s Americans with Disabilities

Act (ADA) Coordinator.

3. Responder must also complete and submit PART B of this Request for Proposals, posted separately from this

document.

4. As of July 1, 2025, certain terms are unenforceable in state contracts. See Session Laws, 2025 Regular Session,

Chapter 39, Article 2, Sec. 45.

Minnesota’s Commitment to Diversity and Inclusion

The State of Minnesota is committed to diversity and inclusion in its public procurement process. The goal is to

ensure that those providing goods and services to the State are representative of our Minnesota communities

and include businesses owned by minorities, women, veterans, and those with substantial physical disabilities.

Creating broader opportunities for historically under-represented groups provides for additional options and

greater competition in the marketplace, creates stronger relationships and engagement within the State’s

communities, and fosters economic development and equality.

To further this commitment, the Department of Administration operates a program for Minnesota-based small

businesses owned by minorities, women, veterans, and those with substantial physical disabilities. For additional

information on this program, or to determine eligibility, please call 651-296-2600 or go to

www.mmd.admin.state.mn.us/mn02001.html.

SPECIAL NOTICE: This is a request for proposal. It does not obligate MnDOT to award a contract or complete the

proposed program, and MnDOT reserves the right to cancel this RFP if it is considered in its best interest.

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TABLE OF CONTENTS

Request For Proposal Part A Contents

SECTION 1 – INSTRUCTIONS TO RESPONDERS

SECTION 2 – SUMMARY OF PROJECT SCOPE

SECTION 3 – PROPOSAL INSTRUCTIONS AND ADDITIONAL INFORMATION

SECTION 4 – PROPOSAL CONTENT AND SUBMISSION

SECTION 5 – EVALUATION PROCEDURE AND CRITERIA

SECTION 6 – TERMS AND GENERAL REQUIREMENTS

Request For Proposal Required Forms and Declarations (see PART B, posted seperately):

1. Attachment 1: Responder Declarations

2. Attachment 2: Exceptions to MnDOT's Terms and Conditions

3. Attachment 3: Responder Forms

a. Workforce and Equal Pay Declaration Form

b. Conflict of Interest Checklist and Disclosure Form

c. Resident Vendor Form

d. Targeted Group, Economically Disadvantaged and Veteran-owned Small Businesses Preference Form

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Steps for

Completing

Your Response

Incomplete

Submittals

How to Ask

Questions

SECTION 1 – INSTRUCTIONS TO RESPONDERS

Follow the steps below to complete your response to this RFP:

Step 1: Read the solicitation documents and ask questions, if any

Step 2: Write your Proposal and complete the required Forms in Part B of this RFP

Step 3: Submit your Proposal

A Proposal must be submitted along with any required additional documents. Incomplete

Proposals that materially deviate from the required format and content may be rejected.

STEP 1 – READ THE SOLICITATION DOCUMENT & ASK QUESTIONS, IF ANY

The Instructions for Questions and Answers section is in this link to Section 3. The contact person

for questions is:

Daniel Duffy, Contract Administrator

daniel.duffy@state.mn.us

How to Write

your Response

Include the MnDOT Contract No. 1061899 and 2026 Baxter Inspection in the subject line of the

email. Questions must be emailed to the contact person and received by 2:00pm Central Time on

2/10/2026. Other personnel are not authorized to answer questions regarding this RFP.

STEP 2 – WRITE YOUR RESPONSE

The Proposal Content section is in this link to Section 4. Prepare a written response and supply

all requested content. Proposals must address the requested information and documents

detailed in Section 4 or be disqualified as non-responsive.

All Proposals submitted in response to this RFP will be public information under the Minnesota

Data Practices Act, Minnesota Statutes Chapter 13 once the evaluation process is complete.

Where to Send

Your Response

and

Confirmation

Make sure to review and sign your Proposal and include all necessary Part B Attachments.

STEP 3 –SUBMIT YOUR RESPONSE

Proposals must be electronically submitted via e-mail to:

Daniel Duffy, Contract Administrator

daniel.duffy@state.mn.us

Include the MnDOT Contract No. 1061899 and 2026 Baxter Inspection in the subject line of the

email. You must copy: ProfessionalTechnicalContractForms.dot@state.mn.us on the email.

Proposals must be received by MnDOT no later than 2:00pm, Central Time, on February 26,

2026. Late responses will not be considered.

You will receive a confirmation email from MnDOT after submission. If you do not, please email

the Contract Administrator above to ensure your response was received.

By signing and submitting a Proposal, you are making a binding legal offer for the period of time

listed here. This Condition of Offer is discussed in more detail in the Terms & General

Requirements section of this RFP, Section 6.

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SECTION 2 –SUMMARY OF PROJECT SCOPE

1. Project Overview and Goals

MnDOT is requesting proposals for inspection on three construction contracts including the Washington Avenue

Reconstruct, the Onamia Roundabout and Districtwide Indefinite Delivery/Indefinite Quantity (IDIQ) maintenance

contracts for Mill and Overlays, Micro Surfacing and Chip seal.

Responder will work with MnDOT Staff and contractors to ensure these projects are constructed to a high degree of

quality with all proper documentation and testing performed.

2. Scope of Work and Deliverables

See Exhibit A: Specifications, Duties, and Scope of Work, posted separately from this RFP, for the full scope of work.

3. Additional Tasks or Activities.

Responders are encouraged to propose additional tasks or activities if they will substantially improve the results of

this Project. These items must be separated from the required items on the cost proposal required under this RFP.

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SECTION 3 – PROPOSAL INSTRUCTIONS AND ADDITIONAL INFORMATION

1. Anticipated Contract Term. The term of this contract is anticipated to be from 3/2026 to 06/2028.

2. Instructions for Questions and Answers. All questions must be submitted by email only and received no later than

2:00 p.m. Central Time on the date listed in Section 1, to the Contract Administrator named in Section 1. MnDOT is

not obligated to answer questions submitted after this due date and time.

2.1 Personnel. Only personnel listed above are authorized to discuss this RFP with Responders. Contact regarding

this RFP with any personnel not listed above could result in Responder’s disqualification. This provision is not

intended to prevent Responders from seeking guidance from state procurement assistance programs

regarding general procurement questions.

2.2 Question and Answer Posting. All questions and answers will be posted on MnDOT’s Consultant Services Web

Page at www.dot.state.mn.us/consult under the “P/T Notices” section. All Responders will be responsible for

checking the web page for any questions and their answers. Note that questions will be posted verbatim, as

submitted. MnDOT anticipates posting answers to questions no later than 2:00pm on 02/12/2026.

2.3 RFP Errors and Addenda. If a Responder discovers any significant ambiguity, error, conflict, discrepancy,

omission, or other deficiency in the RFP, please immediately email the Contract Administrator listed above in

Section 1, notifying them of the issue and requesting modification or clarification of the document. If changes

are made to the RFP after initial publication, MnDOT will issue an addendum with notification and post it in

the same manner as the original RFP. Any addenda issued will become part of the RFP. All Responders will be

responsible for checking the Consultant Services web page for any Addenda that may be posted in connection

with this RFP.

3. Page Limits. Responder’s Proposal must adhere to the formatting and page limitations identified in the following

table. If any of Responder’s documents exceed the page limits identified, the excess pages will not be reviewed,

regardless of content.

Document

Requirements for all

documents

Proposal

Proposal

Appendix for Resumes

Max. Page

Numbers

N/A

8 pages

2 additional pages

1 page per resume

Requirements

1. Responders MUST use Calibri font in their response

2. No smaller than 11-point font

3. No smaller than single line, 0-point spacing

4. The font may not have “condensed,” “narrow,” or

“compressed” in the font name

1. Single-sided, 8.5”x11” pages

2. Unless otherwise noted, all Proposal Content required in

Section 4 below must be within this page limit

3. Page limit does not include cover letter or PART B forms

1. Single-sided, 11”x17” pages

2. These pages are designated for schedules and/or maps only. If

used for any content other than schedules/maps, the pages

will not be reviewed

1. Single-sided, 8.5”x11” pages

2. Not included as part of the page limit, but restricted to one

page per resume

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Commodity Codes

• NAICS 541350Building Inspection Services

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