Project Information

Bid Title

Network Switches for E-Rate Funding Year 2026

Issuing Agency

El Paso Independent School District

Location

Texas

Published Date

Feb 14, 2026

Closing Date

Mar 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-026

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	26-026 (Network Switches for E-Rate Funding Year 2026)
Issue Date & Time	2/12/2026 10:00:00 AM (MT)
Close Date & Time	3/23/2026 02:00:00 PM (MT)
Question Cut Off Date	2/23/2026 12:00:00 PM (MT)
Notes	The El Paso Independent School District is seeking proposals from qualified firms to refresh its network switching hardware and infrastructure, including distribution and access network switches. The scope of work includes network equipment refresh, architecture planning, design, installation, configuration, and hardening, using industry-best standards and practices. The objective is to ensure that the network hardware and infrastructure are updated to meet the District's current and future needs.

Contact Information

Name	Mr. Adrian I. Salazar, Assistant Director
Address	4900 Woodrow Bean Dr. El Paso, TX 79924 USA
Phone	1 (915) 230-3108
Fax
Email	aibarra@episd.org

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9108807

Bid Attachments

File Name	Description	File Size
12 items in 1 pages
SCOPE OF WORK.pdf (please login to view this document)	SCOPE OF WORK	280 KB	339205	7192635
(Figure 1) Infra - Electronics Matrix.pdf (please login to view this document)	(FIGURE 1) Infra - ELECTRONICS MATRIX	125 KB	339205	7192634
Figure 2 - E-Rate - Electronics 11.17.2025.docx (please login to view this document)	(FIGURE 2) Complete this form and upload it to the Response Attachments.	32 KB	339205	7192671
Required_Forms (1).pdf (please login to view this document)	(REQUIRED FORMS) Complete and submit all included forms in the corresponding Response Attachments area.	1004 KB	339205	5588051
Vendor Agreement - Goods and Services.pdf (please login to view this document)	(REVIEW - SAMPLE ONLY) Please review contract sample and state any Deviations on the appropriate form. You are not required to fill out this agreement at this time. (See Bid Attributes)	266 KB	339205	6779210
EDGAR_Certifications.pdf (please login to view this document)	(EDGAR CERTIFICATIONS) Complete and submit this form in the corresponding Response Attachments area.	233 KB	339205	5588052
CIP_Form_1295.pdf (please login to view this document)	(CIP FORM 1295) Complete and submit this form in the corresponding Response Attachments area.	1.00 MB	339205	5588056
General_Terms_and_Conditions.pdf (please login to view this document)	(REVIEW) Please review RFP General Terms and Conditions	1001 KB	339205	5588065
RFP_Goods_and_Services_Requirements.pdf (please login to view this document)	(REVIEW) Please review RFP Goods and Services Requirements	321 KB	339205	5588067
Deviations_Form.pdf (please login to view this document)	(DEVIATIONS) Complete and submit this form in the corresponding Response Attachments area only if you are identifying deviations to the sample vendor agreement or any of the general terms and conditions. (See Bid Attributes)	452 KB	339205	5588072
Vendor_Information.pdf (please login to view this document)	(VENDOR INFORMATION) Complete and submit this form in the corresponding Response Attachments area.	441 KB	339205	5588074
2024_W9_Form.pdf (please login to view this document)	(IRS W-9 FORM) Please complete W9	137 KB	339205	6087849

Attachment Preview

26-026

Network Switches for E-Rate Funding Year 2026

Issue Date: 2/12/2026

Questions Deadline: 2/23/2026 12:00 PM (MT)

Response Deadline: 3/23/2026 02:00 PM (MT)

Contact Information

Contact: Mr. Adrian I. Salazar, Assistant Director

Address: Procurement Services

4900 Woodrow Bean Dr.

El Paso, TX 79924

Phone: 1 (915) 230-3108

Email: aibarra@episd.org

Page 1 of 53 pages

Deadline: 3/23/2026 02:00 PM (MT)

26-026

Event Information

Number:

26-026

Title:

Network Switches for E-Rate Funding Year 2026

Type:

Request for Proposal

Issue Date:

2/12/2026

Question Deadline: 2/23/2026 12:00 PM (MT)

Response Deadline: 3/23/2026 02:00 PM (MT)

Notes:

The El Paso Independent School District is seeking proposals from qualified firms to

refresh its network switching hardware and infrastructure, including distribution and

access network switches. The scope of work includes network equipment refresh,

architecture planning, design, installation, configuration, and hardening, using

industry-best standards and practices. The objective is to ensure that the network

hardware and infrastructure are updated to meet the District's current and future

needs.

Ship To Information

Contact: EPISD Procurement & School

Resources

Address: 4900 Woodrow Bean Dr.

El Paso, TX 79924

Phone: (915) 230-3100

Email: bids@episd.org

Billing Information

Contact: Accounts Payable

Address: PO Box 20100

El Paso, TX 79998

Phone: (915) 230-2136

Email: accountspayable@episd.org

Bid Activities

Non-Mandatory Pre-Proposal Informational Conference

2/19/2026 2:00:00 PM (MT)

A non-mandatory Pre-Proposal Informational Conference will be held at 2:00 PM (MT) on Thursday, February 19,

2026, at the following location:

El Paso Independent School District

Procurement & School Resources

4900 Woodrow Bean Dr.

El Paso, TX 79924

Bid Attachments

SCOPE OF WORK.pdf

View Online

SCOPE OF WORK

(Figure 1) Infra - Electronics Matrix.pdf

View Online

(FIGURE 1) Infra - ELECTRONICS MATRIX

Figure 2 - E-Rate - Electronics 11.17.2025.docx

View Online

(FIGURE 2) Complete this form and upload it to the Response Attachments.

Required_Forms (1).pdf

View Online

(REQUIRED FORMS) Complete and submit all included forms in the corresponding Response Attachments area.

Page 2 of 53 pages

Deadline: 3/23/2026 02:00 PM (MT)

26-026

Vendor Agreement - Goods and Services.pdf

View Online

(REVIEW - SAMPLE ONLY) Please review contract sample and state any Deviations on the appropriate form. You are

not required to fill out this agreement at this time. (See Bid Attributes)

EDGAR_Certifications.pdf

View Online

(EDGAR CERTIFICATIONS) Complete and submit this form in the corresponding Response Attachments area.

CIP_Form_1295.pdf

View Online

(CIP FORM 1295) Complete and submit this form in the corresponding Response Attachments area.

General_Terms_and_Conditions.pdf

View Online

(REVIEW) Please review RFP General Terms and Conditions

RFP_Goods_and_Services_Requirements.pdf

View Online

(REVIEW) Please review RFP Goods and Services Requirements

Deviations_Form.pdf

View Online

(DEVIATIONS) Complete and submit this form in the corresponding Response Attachments area only if you are

identifying deviations to the sample vendor agreement or any of the general terms and conditions. (See Bid Attributes)

Vendor_Information.pdf

View Online

(VENDOR INFORMATION) Complete and submit this form in the corresponding Response Attachments area.

2024_W9_Form.pdf

View Online

(IRS W-9 FORM) Please complete W9

Requested Attachments

PROPOSAL DOCUMENTS

(Attachment required)

Please upload any supporting proposal documents.

FIGURE 2

(Attachment required)

Complete the Figure 2 document and upload it here.

Required Forms

(Attachment required)

Upload only the completed "Required Forms" documents here. Notarize forms where applicable.

EDGAR Certification

(Attachment required)

Upload only the completed "EDGAR Certification" documents here.

CIP Form 1295

(Attachment required)

Upload only the completed "CIP Form 1295" documents here. All sections of the form must be completed and signed.

Deviations

(If Applicable) Upload only the completed "Deviations Form" document here.

Vendor Information

(Attachment required)

Upload only the completed "Vendor Information" documents here.

IRS W-9 Form

(Attachment required)

Upload the completed IRS W-9 form here.

Certificate of Insurance

(Attachment required)

Please attach a copy of your certificate of insurance with the limits identified within the bid documentation.

Page 3 of 53 pages

Deadline: 3/23/2026 02:00 PM (MT)

26-026

Bid Attributes

1 INTRODUCTION

The El Paso Independent School District is the pioneer of public education in the Paso del Norte region. With a

history that spans more than 140 years, El Paso ISD is proud of our position as the springboard for generations of

students to realize their dreams. We are committed to continuing to invest in innovation and to empowering and

inspiring our students so they can thrive socially, emotionally, and academically. We are El Paso’s district!

Our organization’s theory of action is anchored on our core values, mission, and vision. In partnership with our

families and community, we seek to uphold the highest standards to provide inclusive and fair learning experiences

that support the whole child. We accomplish this theory of action through whole child development, delivery of

instructional excellence, fostering a transparent culture of excellence, and intentional equity designed to make

EPISD a destination district.

The El Paso Independent School District has approximately 48,000 students, 71 schools, and 8,000 employees.

2 GENERAL INFORMATION - Background Information

This solicitation is being issued in accordance with the following procurement-related guidelines and regulations as

required:

Texas Education Code, Section 44.031, Purchasing Contracts

Federal Communications Commission (FCC) Rules 47 CFR Part 54

3 GENERAL INFORMATION - Solicitation Purpose

The El Paso Independent School District is seeking proposals to refresh its network switching hardware and

infrastructure, including distribution and access network switches. This RFP scope includes network equipment

refresh, architecture planning, design, installation, configuration, and hardening, all in accordance with industry-

best standards and practices. The objective is to ensure that the network hardware and infrastructure are updated

to meet the current and future needs of the El Paso Independent School District (EPISD).

The RFP solicits proposals from qualified Vendor(s) to provide a complete hardware refresh for EPISD campus

networks, including all elements of design, build, installation, provisioning, and some aspects of technical support

for the wide-area information network connecting EPISD data centers.

4 NOTICES - Public Disclosure Proposal Information

Potential offerors should be aware that once a proposal is opened, all information contained therein will be available

to the public unless the information is excepted from disclosure under the Texas Government Code pertaining to

Public Information.

The exception that allows the District to protect that information, if released, would give an advantage to a

competitor or bidder. However, the exception does not apply after the bidding is complete and the contract has been

awarded. Trade Secrets, commercial or financial background data, and privileged or confidential information may be

excepted from public inspection. If any information in your offer qualifies for an exception because it falls into one of

the categories, it should bemarked "CONFIDENTIAL," and the basis of your claim of confidentiality should be stated.

Data so identified will be maintained as a protected record. Offerors who claim that information in a proposal should

be protected from public disclosure after the contract award may be asked to support such a claim if the District

receives a Public Information Act Request for the information and requests a determination by the Attorney

General.

Page 4 of 53 pages

Deadline: 3/23/2026 02:00 PM (MT)

26-026

5 NOTICES - Cone of Silence / Anti-Lobbying Policy

The District’s Cone of Silence/Anti-Lobbying Policy was adopted to ensure a fair and competitive proposing

environment by preventing communication between District officials, employees, or representatives and parties

involved in the proposing process that could create an unfair advantage to any party concerning the award of a

District contract. This restriction extends to “thank you” letters, phone calls, emails, and any contact that results in

the direct or indirect discussion of the solicitation and/or proposal submitted by the Vendor. This policy is intended

to create a level playing field for all Vendors and ensure the integrity of the solicitation process. Any violation of this

provision may disqualify the Vendor’s response from consideration.

The Cone of Silence shall begin upon the development of the scope of work through the issuance of a request for

information (RFI), request for qualification (RFQ), request for proposal (RFP), bid, or other competitive solicitation

as defined in state law and shall officially end upon execution of an award by the Board and/or the execution of a

negotiated contract, whichever represents the final act in the procurement process.

Regardless of the above time period, it shall not be acceptable for potential vendors to participate in discussions

that determine the scope of work, strategic direction, technical specifications, or evaluation criteria of such projects.

The Cone of Silence shall apply to acquiring goods or services using the procurement methods identified in state

law and renewal periods for contracts previously awarded by the Board of Trustees with renewal options.

Campaign contributions, gifts, donations, and any other items of value shall be prohibited between the parties

defined above for any known contract under consideration during the cone of silence period.

The Cone of Silence/Anti-Lobbying Policy prohibits any communication or lobbying activities during the Cone of

Silence period by any person, including but not limited to proposers, lobbyists or consultants of proposers, service

providers, or potential vendors, and any of the following:

1. Any Board member, Superintendent, senior staff member, principal, department head, director, manager, or

other District employee who influences the evaluation or selection process.

2. District Staff and Consultants, including any employee of the District, any person retained by the District as a

Consultant on the project, or any person having participated in the development, design, or review of

documents related to the project.

3. Members of the District’s Evaluation Committee, whether District employees or outside experts appointed or

selected by the District.

The Cone of Silence/Anti-Lobbying Policy does not apply to:

1. Communication with the District’s Legal Services and Procurement Services staff. Such communications shall

be limited to the purpose of obtaining clarification or information concerning the subject of solicitation or

engaging in contract negotiations during any scheduled meeting.

2. Questions of process and procedure, including oral communications with the Executive Director of

Procurement & School Resources or procurement staff assigned as the point of contact for the solicitation,

provided the communications are strictly limited to matters of process or procedure already contained in the

solicitation document. A minimum of ten days will be provided for questions during solicitation unless

otherwise stated in the Solicitation Schedule of Events.

3. Pre-Proposal/Pre-Proposal Conferences, including oral communications at pre-proposal or pre-proposal

conferences, oral presentations before selection committees, contract negotiations, and public presentations

made to the District’s Board of Trustees during a duly noticed public meeting.

4. Written communications to the Procurement staff member identified in the solicitation.

5. Conducting business on contracts previously executed and currently in force.

Vendor will comply with the Cone of Silence Policy

(Required: Check if applicable)

Page 5 of 53 pages

Deadline: 3/23/2026 02:00 PM (MT)

26-026

Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.