Project Information

Bid Title

Large Format Scanner Replacement City of Greenville

Issuing Agency

City of Greenville

Location

Michigan

Published Date

Apr 27, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project	Bid/Proposal	Bid Opening Date & Time	bid Tab
Large Format Scanner Replacement City of Greenville	Bid Packet	Bids Due: May 12, 2026, at 2:00 pm Zoom Meeting Link https://us02web.zoom.us/j/8821090714 Meeting ID: 882 109 0714 Join By Phone 1-312-626-6799 US (Chicago)	Bid Tab

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CITY OF GREENVILLE

“Danish Festival City”

411 South Lafayette Street

Greenville, Michigan 48838

Phone: (616)754-5645 Fax: (616)754-6320

infocity@greenvillemi.org

To: Large Format Scanner Sales Representative

From: Doug Hinken, City Engineer, City of Greenville

Re: Replacement of Large Format Scanner

SCOPE:

The scope of this project is to replace a Colortrac M40 large format scanner for the City of Greenville

Engineering Department. The unit should be capable of Wifi and cabled connections but shall have the

ability to be easily transported between rooms in City Hall for multiple location scanning.

The City of Greenville is required to receive quotes in the form of sealed bid. Bids will be received by

Tuesday, May 12, 2026 at 2:00 pm at the Office of the City Clerk, 411 S. Lafayette Street, Greenville, MI

48838. The bids will be publicly opened and read at that time.

Electronic, faxed or emailed bids cannot be accepted.

BID PROCEDURE:

A bid shall consist of a data sheet for the proposed instrument or instruments that best match the

specifications below; a listing of all the components included in the bid or quote; the warranty period for

all components; the cost and duration of technical support services, including training, provided; and

whether there is a trade-in value for the current large format scanner. There should be both an itemized

and total cost listed on a single sheet.

The bid and accompanying materials shall be placed in a sealed envelope, clearly labelled, “Total Station

Bid” and either dropped off in person or mailed to:

Doug Hinken, City Engineer

City of Greenville

411 S. Lafayette

Greenville, MI 48838

Bids must be received by Tuesday, May 12, 2026 by 2:00 pm. They will be opened and read allowed in the

City Hall conference room at that time. Remote access to the bid opening is available upon request. Direct

all questions in writing to Doug Hinken at dhinken@greenvillemi.org.

The mission of the City of Greenville, as a part of the Coalition of Greater Greenville, is to serve

through leadership and action, to assure all citizens a collaborative, planned and visionary community.

SPECIFICATIONS:

The following are minimum specifications that are desired:

1. Capable of scanning 36-inch wide sheets of paper.

2. Color capable.

3. Minimum scan density 600 dpi

4. JPG, TIF, PDF and PDF/A output formats.

5. Includes PC with Windows 11 Pro.

a. Intel Core 17 12-Core up to 5.0 Gz

b. 32 GB Ram

c. 1 TB PCLe SSD

d. Intel 2.5 Gb Ethernet

e. Wifi 6E + Bluetooth 5.3

f. Set up with capability to send scans to PC files, City network or cloud applications

at the user’s option.

6. The current scanner has a high stand and PC mount which can remain in use if the

proposed scanner is compatible. Otherwise include compatible replacements.

The City of Greenville reserves the right to accept any or all Bids and waive informalities.

Commodity Codes

• NAICS 423420Office Equipment Merchant Wholesalers
• NAICS 423430Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
• NAICS 811212Computer and Office Machine Repair and Maintenance

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