Project Information

Bid Title

ITB 26-34/NB AERIAL SPRAYING

Issuing Agency

City of Hampton

Location

Virginia

Published Date

Mar 25, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-34/NB

Original Source

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Bid Documents

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Project Description

Bid Number:	26-34/NB
Bid Title:	ITB 26-34/NB AERIAL SPRAYING
Category:	Entity: City
Status:	Open

Description: THE CITY OF HAMPTON IS SEEKING BIDS FROM QUALIFIED BIDDERS TO PROVIDE ON CALL, AS-NEEDED AERIAL SPRAY OF PESTICIDES. Publication Date/Time: 3/24/2026 7:30 PM Closing Date/Time: 5/5/2026 2:30 PM Pre-bid Meeting: N/A Contact Person: NICOLE BONELLI, BUYER [email protected] 757-727-2203 Related Documents: ITB 26-34NB Solicitation

Attachment Preview

INVITATION TO BID – GOODS AND SERVICES

ISSUE DATE:

MARCH 24, 2026

ITB #:

26-34/NB

NIGP CODE:

67500

DATE/TIME OF CLOSING:

TUESDAY, MAY 5 2026 @ 2:30 P.M

BUYER NAME:

NICOLE BONELLI

COMMODITY:

AERIAL SPRAYING

THE CITY OF HAMPTON IS SEEKING BIDS FROM QUALIFIED BIDDERS TO PROVIDE ON CALL, AS-NEEDED

AERIAL SPRAY OF PESTICIDES.

ACKNOWLEDGE RECEIPT OF ATTACHMENTS: A

ACKNOWLEDGE RECEIPT OF ADDENDUM: 1

Pre-Bid Conference – N/A

BIDDER NAME:

B

C

D

(Please initial)

2

3

4

(Please initial)

COMPETITIVE SEALED BIDDING. This Invitation to Bid (“ITB”) is subject to the competitive sealed bidding provisions

outlined in Virginia Code §2.2-4302.1. Sealed bids will be received in the Issuing Office or via DemandStar (www.demandstar.com)

until Closing Date and Closing Time as specified in this solicitation including any addenda issued by this office. Bids received by

telephone, email, facsimile, or any other means of electronic transfer will not be accepted. The City of Hampton is not

responsible for late delivery by the United States Postal Service or any other courier. All inquiries for information regarding this ITB

are to be directed to the Issuing Office as defined herein.

THIS IS NOT AN ORDER. The City of Hampton, hereafter referred to as “the City”, reserves the right to accept or reject any and all

bids in whole or in part and waives any informality in the competitive sealed bidding process. Further, the City reserves the right to

enter into any one or more contracts deemed to be in its best interest. The entire contents of the ITB, addenda, and Bidder’s bid shall

be incorporated by reference into any resulting contract.

Bidder Information:

Name of Bidder:

Address:

Phone Number:

Fax Number:

Email Address:

State Corporation Commission ID: ______________________

City of Hampton Business Prof. License Tax No.:

Federal Tax Identification Number: ___________________; OR Social Security Number (Sole Proprietor):________________

NOTE: Numbers identified as social security numbers will be redacted in public documents.

Business Classification:

Is Bidder a “minority” business? Yes No

African American

Hispanic American

Native American

Asian American

Other; Please Explain: ______________________________________________________

Is Bidder Woman Owned? Yes

No

Is Bidder a Small Business? Yes No

Is Bidder Faith-Based Organization?

Yes No

Is Bidder a Disabled Veteran Business? (for informational purposes only)

Yes

No

Check One: INDIVIDUAL

PARTNERSHIP

CORPORATION

LLC

State in which Registered or Incorporated _____________________________

By signing this bid, Bidder certifies, acknowledges, understands, and agrees to be bound by the conditions set forth above and

in the Instructions to Bidders and General Conditions as described in Attachment A.

Authorized Signature:

Date:

Printed Name:

Title:

Issuing Office: Wherever used in this ITB, the Issuing Office Will Be:

Nicole Bonelli, Buyer

Consolidated Procurement Division

1 Franklin Street, Suite 345

Hampton, Virginia 23669

Phone: 757-727-2203

Fax: 757-727-2207

Email: nbonelli@hampton.gov

Wherever used in this ITB, the City Contract Administrator will be:

Christopher DeHart

Entomology Services Manager

22 Lincoln Street

Hampton, Virginia 23661

Phone: 757-727-2807

Email: cdehart@hampton.gov

City of Hampton ITB 26-34/NB

(rev. 12-6-22)

Page 2 of 37

I. BACKGROUND

Hampton, Virginia

Hampton is an independent city located in Virginia. It is on the southern end of the Virginia Peninsula, bordering

the Chesapeake Bay. The City has a total area of 136.2 square miles; 51.8 miles of that is land and 84.4 miles is

water, with a total population of more than 137,000.

The City boasts a strong military and technology presence. The nation’s first air base, Langley Air Force Base, is

home of the First Fighter Wing and continuing to add new missions. As Joint Base Langley-Eustis, it contributes

nearly $4 billion a year to the regional economy. NASA Langley Research Center, where America’s first

astronauts were trained, is a major center for aviation research. In addition, the National Institute for Aerospace,

run by a consortium of universities, conducts research on both manned and unmanned systems. The most recent

research center is Huntington Ingalls, which located its Unmanned Systems Center of Excellence in Hampton to

focus on military and business applications for underwater drones. Virginia Tech has an expanded research center

focused on seafood and aquaculture and opened an office and lab space as part of its Center for Coastal Studies.

In addition to these advanced research centers, higher education opportunities include Hampton University, a pre-

eminent HBCU that offers 90 programs; the Virginia Peninsula Community College; Old Dominion University’s

Peninsula Center; and Bryant & Stratton College.

The City is also home to multiple medical facilities including Sentara Careplex Hospital, the Hampton Veteran’s

Administration Medical Center, the Hampton University Proton Therapy Institute for specialized cancer

treatment, centers affiliated with Riverside Regional Medical Center and the Children’s Hospital of the Kings’

Daughters, as well as military and retiree care at the Langley base.

Other major employers include Science Systems and Applications, Analytical Mechanics, Howmet, Amsec,

Measurement Specialists Inc., Zel Technologies, Ferguson Enterprises, Registrar, Liberty Source, Old Point

National Bank, VersAbility Resources, and Faneuil. Huntington Ingalls also has employees at another Hampton

location (in addition to the Unmanned Center). Tourism is also an important economic driver.

The City is situated between two airports, each less than 15 miles from downtown: Norfolk International Airport

and the smaller Newport News/Williamsburg International Airport.

Hampton is part of a dynamic metropolitan region. Besides Hampton, the region contains four other cities with

populations greater than 100,000. Hampton Roads now has a population of 1.8 million and is the 37th largest

metropolitan region in the nation.

The city’s public school system has been recognized nationally, and the city’s government has been recognized

for its flooding resilience programs, transparency, use of technology to benefit residents, and extensive citizen

engagement.

Hampton is a welcoming and diverse city – large enough to provide a wide variety of festivals, music, arts and

culture – but small enough that people know their neighbors. Hampton is more than 400 years old (the oldest

continually occupied city in the original 13 Colonies) and has a rich history. Approximately half of the residents are

African-American, and 37% are white, with the remainder split among multiple races and other categories. About

6% of the population is Hispanic. Additional demographic data may be accessed by the hyperlink:

http://hampton.gov/90/Demographics.

II. BID TERMS AND CONDITIONS

A. Contract Documents. This ITB and its addenda(s), Bidder’s Bid, any additional information requested, and the

final awarded contract will constitute the final contract hereafter referred to as the “Contract”. These documents

City of Hampton ITB 26-34/NB

(rev. 12-6-22)

Page 3 of 37

will be incorporated by reference into the City Purchase Order(s) that award the Contract. The Contract shall be

governed by the contract documents in the following order of precedence:

1. The final negotiated Contract

2. The ITB, its attachments, and its addenda

3. Bidder’s Bid

In the event that there is a Conflict between this ITB, its attachments and addenda, Bidder’s Bid, or any related

documents and the final negotiated Contract, the final negotiated Contract shall supersede and control.

B. Copies of Contract Documents. If Bidder is awarded the Contract, Bidder will receive electronic copies of all

documents. All original documents will be maintained at the Issuing Office. If Bidder requires a certified copy of

any document to which Bidder is entitled, the Issuing Office will accommodate that request.

C. Bid Binding for Ninety (90) Days. Bidder agrees that its Bid shall be binding and may not be withdrawn for a

period of ninety (90) calendar days after the scheduled closing date of this ITB.

D. Proprietary Information/Non-Disclosure. Bidder is advised that the Virginia Public Procurement Act (Section

2.2-4342, Code of Virginia, 1950 as amended) shall govern public inspection of all records submitted by Bidder.

1. Bidder may invoke the protections of §2.2-4342 of the Code of Virginia to protect trade secrets,

proprietary information, and other confidential information provided by the Bidder:

i. Invoke the protections of this Section prior to, or upon submission of, the data or other materials.

ii. Provide a statement that identifies the data or other materials to be protected and that states the

reasons why protection is necessary.

iii. Submit trade secrets or other proprietary information under separate cover in a sealed envelope

clearly marked “PROPRIETARY”.

iv. References to the proprietary information may be made within the body of the Bid; however, all

information contained within the body of the bid shall be public information in accordance with

State statutes.

v. An all-inclusive statement that the entire bid is proprietary is unacceptable. A statement that

Bidder’s costs and/or bid pricing are to be protected is unacceptable. Bidder will be requested to

remove any such statement(s) in order to be eligible for further consideration.

2. The City reserves the right to submit such information to the City Attorney for concurrence of the

Bidder’s claim that it is in fact proprietary. Information submitted that does not meet the above

requirements will be considered public information in accordance with the VFOIA.

D. Bidder Obligation. Bidder shall carefully examine the contents of this ITB and any subsequent addenda(s).

Failure to do so shall not relieve the Bidder of its obligation to fulfill the requirements of any contract awarded as

a result of this ITB.

E. Conditions of Work. Bidder shall inform itself fully of the conditions related to services required herein.

Failure to do so will not relieve a Bidder of the obligation to furnish all goods and/or services necessary to carry

out the provisions of the Contract.

F. Withdrawal of Bid Due to Error. Withdrawal of a Bid due to error shall be in accordance with §2.2-4330(B)(1)

of the Code of Virginia. The Bidder shall give notice in writing of its claim of right to withdraw its Bid within

two (2) business days after conclusion of the Bid opening date and shall submit original work papers with such

notice.

G. Cooperative Procurement. Section 2.2-4304 Code of Virginia (VPPA) will apply to this solicitation. Other

Public Bodies may utilize any contract(s) issued pursuant to this solicitation by placing its own order(s) directly

with the Contractor(s) awarded the Contract(s). The City of Hampton acts only as the issuing agent and is not

responsible for placement of orders, payment or discrepancies of other participating Public Bodies.

H. Bidder Representations and Acknowledgements. The attached “Bidder Representations and

Acknowledgements” at Attachment C to this ITB, shall be executed by Bidder and is to be submitted with the

Bid. The requirements set forth on said form shall be considered to be binding terms and conditions in any

contract resulting from this ITB. A contract will not be awarded to a Bidder who has not initialed and signed the

Bidder Representations and Acknowledgements.

I. Mathematical Errors. Discrepancies between multiplication of units of work and unit prices will be resolved in

favor of unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum will

be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of

words.

City of Hampton ITB 26-34/NB

(rev. 12-6-22)

Page 4 of 37

III. SCOPE OF CONTRACT. The purpose of the ITB is to solicit bids to establish a contract for the provision of

aerial spray of pesticides. Aerial spraying will be on an on-call as needed basis.

A dual engine fixed wing aircraft or a single turbine engine aircraft are acceptable methods of aerial

application of pesticides within the City limits.

1. Successful bidders shall be duly licensed and qualified independent contractors. Successful

bidders shall not be considered an employee or agent of the Mosquito Control Bureau.

2. Successful bidder shall furnish all personnel, materials and equipment necessary to complete

each job. City of Hampton Mosquito Control Bureau shall supply Insecticides (Aqua

Duet or Trumpet or Merus 3.0), directions, instructions and a GIS map outlining each area

to be sprayed.

3. Application, handling and storage of pesticides by the successful bidder shall be in strict

conformity with all applicable federal, state and local laws, regulations and requirements and

applied as label states.

4. Successful bidder warrants that he shall at all times be properly licensed and certified by the

appropriate agencies for the application, handling and storage of pesticides under this agreement

and for the operation of aircraft used in such operations.

5. Pesticides to be applied shall be only those specified and provided by the Mosquito Control

Bureau. Application shall be by aerial spraying in accordance with specifications, calibrations

and application rates specified by the Mosquito Control Bureau and the pesticide manufacturer

directions according to the EPA approved label. The application rate per acre shall be the legal

labeled rate. In the event that, as a result of improper application techniques, mosquito

populations are not reduced to a level determined to be acceptable by the City, the successful

bidder shall not be entitled to compensation and shall compensate for the full cost of the pesticide

applied. Such compensation may be withheld from any other funds due or to become due to the

successful bidder.

6. The successful bidder will be responsible for the proper handling of all chemicals turned over

to him for application by the City until they are applied. The City of Hampton will store,

provide and furnish the pesticide chemicals to be applied. The successful bidder shall be

responsible for the loading of their aircraft with chemicals.

7. City representatives shall be allowed to inspect and monitor all storage, handling and

application procedures used by the successful bidder after chemical exchange from City

to vendor has occurred.

8. The successful bidder shall furnish any necessary ground support to insure uniform coverage of

pesticide during spraying operations.

9. As this is an on-call, as-needed bid, the successful bidder shall begin aerial spraying operations

within 48 hours of each treatment notification issued by the City.

10. The successful bidder shall maintain and permit the City to inspect records showing the dates,

locations, type of pesticides, quantity used and number of acres treated.

11. Invoices submitted by the successful bidder shall contain a copy of the application records with

the exact times of the applications.

12. Successful bidder shall provide spraying service for the entire City of Hampton or any portion

thereof, City of Hampton guarantees a 7,500 acre minimum area sprayed for each contracted

application.

13. Successful bidder shall cooperate and assist the City in obtaining any grants of permission

necessary to allow the spraying of pesticides.

14. The successful bidder shall be responsible for obtaining all necessary permits and for payment

of all fees for work performed under any contract resulting from this solicitation.

City of Hampton ITB 26-34/NB

(rev. 12-6-22)

Page 5 of 37

Commodity Codes

• NAICS 115112Soil Preparation, Planting, and Cultivating
• NAICS 115310Support Activities for Forestry
• NAICS 561730Landscaping Services

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