Project Information

Bid Title

26-005 Fire Department Linen Services

Issuing Agency

City of Pawtucket

Location

Rhode Island

Published Date

Dec 17, 2025

Closing Date

Jan 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

26-005 Fire Department Linen Services

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CITY OF PAWTUCKET

REQUEST FOR PROPOSALS

26-005

Fire Department Linen Services

Contents:

1.0 Bid/Solicitation Information

2.0 Instructions and Notifications to Bidders

3.0 Overview

4.0 Scope of Work

5.0 Insurance

6.0 Acknowledgement of Risk and Hold Harmless Agreement

7.0 Additional Insurance Requirements

8.0 Proposal Content and Organization

9.0 Evaluation Criteria

10.0 Miscellaneous

11.0 Bid Form

Appendix A

Anti-Kickback Acknowledgement

Appendix B

City of Pawtucket Purchasing Rules and Regulations and

Terms and Conditions of Purchase

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1.0 - Bid/Solicitation Information

Schedule

Pre-Bid/Proposal Conference:  No  Yes

Requests for Further Information: December 23, 2025 by 12:00 PM

Requests for information or clarification must be made electronically to the attention of:

Peter Wingate - Purchasing Agent

E-mail: pwingate@pawtucketri.gov

Please reference the RFP / LOI number on all correspondence. Answers to questions

received, if any, will be posted on the internet as an addendum to this bid solicitation.

RFP Submission Deadline: January 8, 2026, by 12:00 PM

Late submittals will not be considered.

Proposals must be mailed or hand-delivered in a sealed envelope marked with the

RFP/Bid # and Project Name to:

Pawtucket City Hall - Purchasing Office

137 Roosevelt Avenue

Pawtucket, RI 02860

The proposals will be opened in public at a scheduled Purchasing Board meeting at

4:00 pm on January 8, 2026 at 100 Freight Street in Pawtucket.

Bonds/Surety Required

Surety Bond:  No  Yes

Bidder is required to provide a bid surety in the form of a bid bond or certified check

payable to the City of Pawtucket in an amount not less than five percent (5%) of the bid

price.

Fidelity Bond:  No  Yes

Performance Bond:  No  Yes

The successful bidder will be required to furnish all insurance documentation as outlined

in the attached Purchasing Rules & Regulations and General Terms & Conditions of

Purchase.

Miscellaneous

The bid process and resulting contract are subject to the Rules and Regulations and

General Terms and Conditions of Purchase. Submission of a bid in response to this

solicitation is acknowledgement and acceptance of these Rules and Regulations and

General Terms and Conditions of Purchase.

The City of Pawtucket reserves the right to award on the basis of cost alone, accept or

reject any or all bids, and to act in its best interest including, but not limited to, directly

negotiating with any vendor who submits a proposal in response to this RFP and to award

a contract based upon the results of those negotiations alone. Proposals found to be

technically or substantially non-responsive at any point in the evaluation process will be

rejected and not considered further. The City of Pawtucket may, at its sole option, elect

to require presentations(s) by bidders clearly in consideration for award.

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2.0 - Instructions and Notifications to Bidders

• It is the vendor's responsibility to examine all specifications and conditions

thoroughly, and comply fully with specifications and all attached terms and

conditions. Vendors must comply with all Federal, State, and City laws, ordinances

and regulations, and meet any and all registration requirements where required for

contractors as set forth by the State of Rhode Island. Failure to make a complete

submission as described herein may result in a rejection of the proposal.

• All costs associated with developing or submitting a proposal in response to this

Request, or to provide oral or written clarification of its content shall be borne by

the bidder. The City of Pawtucket assumes no responsibility for these costs.

• A submittal may be withdrawn by written request to the Purchasing Agent by the

proposer prior to the stated RFP deadline.

• Prior to the proposal deadline established for this RFP, changes may be made to

a proposal already received by the City if that vendor makes a request to the

Purchasing Agent, in writing, to do so. No changes to a proposal shall be made

after the RFP deadline.

• Proposals are considered to be irrevocable for a period of not less than ninety (90)

days following the opening date, and may not be withdrawn, except with the

express written permission of the Purchasing Agent. Should any vendor object to

this condition, the vendor must provide objection through a question and/or

complaint to the Purchasing Agent prior to the proposal deadline.

• All pricing submitted will be considered to be firm and fixed unless otherwise

indicated herein.

• The vendor has full responsibility to ensure that the proposal arrives at the

Purchasing Division Office prior to the deadline set out herein. The City assumes

no responsibility for delays caused by the U.S. Postal Service or any other delivery

service. Postmarking by the due date will not substitute for actual receipt of

response by the due date. Proposals arriving after the deadline may be returned,

unopened, to the vendor, or may simply be declared non-responsive and not

subject to evaluation, at the sole discretion of the Purchasing Agent. For the

purposes of this requirement, the official time and date shall be that of the

time clock in the City of Pawtucket’s Purchasing Office.

• It is intended that an award pursuant to this Request will be made to a prime

contractor, who will assume responsibility for all aspects of the work. Joint venture

and cooperative proposals will not be considered, but subcontracts are permitted,

provided that their use is clearly indicated in the bidder's proposal, and the

subcontractor(s) proposed to be used are identified in the proposal.

• Bidders are advised that all materials submitted to the City of Pawtucket for

consideration in response to this Request for Proposals shall be considered to be

public records as defined in Title 38 Chapter 2 of the Rhode Island General Laws,

without exception, and may be released for inspection immediately upon request

once an award has been made.

• Vendors are responsible for errors and omissions in their proposals. No such error

or omission shall diminish the vendor's obligations to the City.

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• The City reserves the right to reject any or all proposals, or portions thereof, at any

time, with no penalty. The City also has the right to waive immaterial defects and

minor irregularities in any submitted proposal at its sole discretion. All material

submitted in response to this RFP shall become the property of the City of

Pawtucket upon delivery to the Purchasing Agent.

• The City asks that companies refrain from requesting proposal information

concerning other respondents until an intention to award is determined, as a

measure to best protect the solicitation process, particularly in the event of a

cancellation or re-solicitation. Proposal materials become public information only

after a contract is awarded.

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Commodity Codes

• NAICS 812320Drycleaning and Laundry Services (except Coin-Operated)
• NAICS 812331Linen Supply
• NAICS 812332Industrial Launderers

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