RFP# 148-MAINT-055 Lucy S Herring Elementary Painting Project
Project Information
- Bid Title
- RFP# 148-MAINT-055 Lucy S Herring Elementary Painting Project
- Issuing Agency
- Asheville City Schools
- Location
- North Carolina
- Published Date
- Apr 28, 2026
- Closing Date
- May 12, 2026
- Government Level
- State & Local
- Status
- Closed
- Original Source
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- Bid Documents
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- Project Description
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Issue Date: 4/28/2026
DUE DATE: 5/12/2026 at 2:00 pmSee attached PDF for full information.
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S TATE OF NORTH CAROLINA/ASHEVILLE CITY SCHOOLSR EQUEST FOR PROPOSALS#148-MAINT-055P ROJECT:U SING AGENCY:L ucy S Herring Elementary Painting PROJECTAsheville City SchoolsISSUE DATE: 4/28/2026Proposalssubjecttotheconditionsmadeap arthereofwillbereceiveduntil2:00pm,May1 2,2026,forfurnishingalllabor,materials, equipment, and services incidental and implied, for completion of the project described herein.T HE PROCUREMENT PROCESST he following is a general description of the process by which a firm will be selected to provide services.1 .R equest for Proposals is issued to prospective contractors.2.Site Visits may be s cheduled b y c ontacting T im Shelton, ACS M aintenance Director, a t (828) 713-6430.W hile not required, it is highly recommended that a ll contractors familiarize themselves with the project.P roposer is responsible for measuring actual square footage.3.T he deadline for written questions is three (3) days prior to the due date.C hris Pohlman, Purchasing SpecialistPhone: 828-350-6101E mail:chris.pohlman@acsgmail.net4.AllP roposalsm ustbereceivedb ytheP urchasingSpecialistn otlaterthanthedued ateandtimes pecifiedabove,atwhichpointa llproposalswillb eimmediatelythereaftero pened.AttendancebyProposersa tthePublicO peningisn otrequired.T abulationsofproposalsanda wardinformationmaybeobtainedbywrittenrequest.a. AllP roposalsm ustb efullys ealeda ndreferenceR FP#148-MAINT-055ontheo utsideo fthepackage.P rovidingo neoriginalP roposalissufficient.Additionalc opieso fProposalsa ren otn ecessary.Emailedproposal s ubmissions will N OT b e a ccepted. A ll sealed proposals s hould b e c learly labeled with thefollowing:A sheville City SchoolsAttn: 148-MAINT-055c/o Chris Pohlman8 5 Mountain StreetA sheville, NC 28801b. P roposal Forms m ust be s igned a nd dated b y an official authorized to b ind the firm. Unsignedp roposals will not be considered.c.P roposals must include Identification of HUB Certified/Minority Business P articipation, as well a se ither A ffidavit A or Affidavit B, as a pplicable. Required forms a nd instructions are included asExhibit Ato this solicitation.5 .P roposalsw illb ee valuatedaccordingtoe xperiencew ithsimilarp rojects,references,a ndcost. Awardofa c ontracttooneo fferord oesnotmeanthattheotherp roposalslackedm erit,butthat,a llfactorsconsidered,the selected proposal was deemed most advantageous to Asheville City Schools.6 .A sheville C itySchoolsreservestherighttorejectanyora lloffersw hens uchrejectionisdeemedtobeinthe best interest of Asheville City Schools.Asheville City Schools RFP# 148-MAINT-055:Lucy S Herring Elementary Painting PROJECTPage1of8 (NOTE: THE PROPOSAL FORM MUST BE FULLY EXECUTED AND RETURNED FOR CONSIDERATION)P ROPOSAL FORM#148-MAINT-055Lucy S Herring Elementary Painting PROJECTD UE DATE: May 12, 2026 at 2:00 pmTheundersignedhavingc arefullyreadandconsideredthetermsa ndconditionsoftheContractD ocumentsfortheL ucyS H erringE lementaryPaintingP ROJECTforAshevilleCitySchools,N orthCarolina,d oesherebyo ffertoperformsuchs ervicesonbehalfoftheDistrict,o fthetypea ndq ualitya ndinthem annerdescribed,a nds ubjecttoandinaccordancew ith the terms a nd c onditions s et forth intheContractD ocumentsa ttheratesontheProposalF ormsh ereinaftersetforth.P roposer: ________________________________________________________________________________________A ddress: _______________________________________________________________________________________City/State/Zip: ___________________________________________________ Phone: __________________________M BE Status: ___________________ Fax: ______________________ Email: __________________________________By: (Signature) ___________________________________________________ Date: _________________________P rinted Name ____________________________________________ Title: __________________________________Number of Years in Business:_ ____________________N umber of Years’ Experience in commercial painting projects:_____________________Estimated Start Date:_____________________Estimated Duration:_____________________Required: At least three (3) references for similarp rojects. (Please attach extra sheets as needed).R equired: Identification of Minority Business Participationform, including either Affidavit A or Affidavit B, as applicable.T herefore, in c ompliance w ith this R equest for P roposals, ands ubjecttoallconditionsh erein,theu ndersignedoffersa nd agrees, if this proposal is accepted, to furnish the subject services for a cost not to exceed:$____________________ TotalE ND OF PROPOSAL FORMA sheville City Schools RFP# 148-MAINT-055:Lucy S Herring Elementary Painting PROJECTPage2o f8 1. PURPOSEA sheville City Schools invites q ualified and experienced c ontractors to submit p roposals for interior p aintingp rojectatL ucySH erringElementary,locatedat9 8S ulphurS pringsR d,Asheville,N C2 8806,withinA shevilleCity Schools (“ACS”), as per the specifications described herein.2 . SCOPE OF WORKA campus m ap of Lucy S Herring E lementary is added as Exhibit B to this s olicitation. T he P roposer isresponsible for measuring actual square footage.Theselectedcontractorwillb eresponsiblefortheinteriorpaintingofthes chool.T hisprojectisinteriorpaintingo nly.Scope of work applies to the following areas:● Classrooms● H allways● Common Areas● G ymnasium● C afeteria● K itchen● Restrooms● C losets● Stairwells● Media CenterP reparation Work:● Surface preparation, including scraping, sanding, and priming;● P atching and repairing damaged surfaces; and● Covering and protecting floors and other surfaces not to be painted.P ainting Specifications:● U se Sherwin Williams Pro Mar 200 semi-gloss on walls;● Use Sherwin Williams Pro Industrial Waterborne Urethane on all metal surfaces;● C olor will match what is currently at Lucy S Herring Elementary School; and● One coat of paint to be applied.The Proposer is responsible for measuring actual square footage. Please see Site Visit section.3. S ITE VISITSite Visitsmayb escheduledb ycontactingT imS helton,A CSM aintenanceD irector,a t(828)713-6430.W hilenot required, it is highlyrecommendedthata llcontractorsfamiliarizethemselvesw iththeproject.P roposerisresponsible for measuring actual square footage.4. EXPERIENCE AND REFERENCEST he requirements and specifications include the following:E xperience: Contractor must have at least three (3) years’ commercial painting projects.References: At least three (3) references for similar projects.A sheville City Schools RFP# 148-MAINT-055:L ucy S Herring Elementary Painting PROJECTP age3 o f85. E VALUATIONP roposals will be evaluated according to experience with s imilar p rojects, references, and cost. Award o fac ontracttoo neofferordoesn otm eanthattheotherp roposalslackedm erit,b utthat,a llfactorsc onsidered,thes elected proposal was deemed most advantageous to ACS.6. TIMELINEW ork shall start on or approximately June 16, 2026 and shall be completed no later than August 10, 2026.7 . S AFETY REGULATIONSTheC ontractorshalladheretotherules,regulations,a ndinterpretationso fa lls tate,federal,andlocallawsthatp ertain to w orkers and site safety. T his to include OSHA 1 910, G eneral C onstruction, o r those regulationsmandated by these specifications.8 . C ONDITIONSEach Proposer s hall fully a cquaint itself with conditions relating to the s cope and restrictions a ttending theexecution of the work u nder C ontract. P roposers shall thoroughly examine and b e familiar w ith theS pecifications.It is a lso expected that the Proposers w ill o btain information concerning the conditions atlocationsthatm ayaffectitswork.T hefailureo ro missionofa nyP roposertoreceiveorexaminea nyform,instrument,addendumoro therd ocument,o rtoacquaintitselfwithexistingconditions,shallinnow ayrelieveitofanyo bligationsw ithrespect to its Proposal or to the Contract.TheP roposershallm akeitsowndeterminationa stoc onditionsa nds halla ssumea llriskandresponsibilitya nds hallcompletetheworkinandunderconditionsitm ayencounterorcreate,withoute xtracosttoAshevilleCityS chools.9 . C ONFIDENTIAL INFORMATIONA s provided by s tatute a nd rule, A CS will c onsider k eeping trade secrets which the offeror d oes n ot w antdisclosed, confidential. E achp ages hallb eidentifiedinb oldfacea tthetopa ndb ottomas“CONFIDENTIAL”. Cost information shall n ot b e deemed c onfidential. In s pite of w hat is labeled a s a trade secret, thedetermination whether it is or not will be determined by North Carolina law.1 0.HISTORICALLY UNDERUTILIZED BUSINESSESPursuant to G eneral S tatute 1 43-48 Executive Order #150, A sheville C ity Schools invites and e ncouragesp articipation in this p rocurement p rocess b y b usinesses owned by minorities, women, d isabled, disabledb usiness enterprises and non-profit work centers for the blind and severely disabled.Pursuant to 2 CFR 200.321, affirmative s teps a re required to a ssure that minority businesses, women’sbusiness e nterprises, a nd labor s urplus area firms a reu sedw henpossible.T hep roposers hallidentifyonitsbid/proposal the minority business p articipation it will use on the p roject (Identification o f M inority BusinessParticipation) form a nd shall include e ither Affidavit A or Affidavit B as a pplicable. R equired forms andinstructions are included asExhibit Ato this solicitation.1 1. NONDISCRIMINATIONC ontractor and any subcontractors employed by Contractor shall abide by the requirements of 41 CFR §§60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individualsb ased on their status as protected veterans or individuals with disabilities and prohibit discrimination against allindividuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require thatAsheville City Schools RFP# 148-MAINT-055:Lucy S Herring Elementary Painting PROJECTP age4 of8c overed prime contractors and subcontractors take affirmative action to employ and advance in employmentindividuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.1 2.DEBARMENTP roposer certifies by submitting a Proposal that the P roposer and/or any o f its P rincipals a re n ot presentlydebarred, per the State’s website:h ttp://ncadmin.nc.gov/government-agencies/procurement/contracts/d ebarred-vendors ; a nd are n ot presently debarred, p er the F ederal E xcluded Parties List:w ww.sam.gov/portal/public/SAM;a ndaren otlistedontheFinalDivestmentLista ndP arenta ndS ubsidiaryListlocated athttps://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/Iran-Divestment-Act-Resources.aspx which w as c reated by the N C S tate T reasurer pursuant to N .C.G.S.1 47-86.58, Iran D ivestment Act; a nd are n ot s uspended, proposed for d ebarment, d eclared ineligible o rv oluntarilye xcludedfromenteringintothisA greementb yanyfederalagencyo rbyanyd epartment,agencyo rpolitical subdivision of the State.1 3.C OMPLIANCETheC ontractorshallcomplyw itha lllaws,o rdinances,codes,rules,regulations,a ndlicensingrequirementsthatare a pplicable to the c onduct of its b usiness, including those of federal, state, and local a gencies h avingjurisdiction and/or authority.The C ontractor shall o btain a ll licenses a nd permits required to execute a c ontract b y a uthorities that h avejurisdiction.The C ontractor shall c omply with all relevant ACS P olicies and P rocedures a pplicable to its provision o ftheservices d escribedh ereunderduringthetermo ftheAgreement.A llAshevilleCityS choolsB oardPoliciesc anbe found ath ttps://www.boardpolicyonline.com/bl/?b=asheville_city1 4.S PECIFICATIONSAny deviation from the specifications indicated herein m ust be c learly p ointed out and explained in detail. Otherwise, it will be considered that items offered are in strict c ompliance w ith these s pecifications, a ndtheofferorw illb eheldresponsibletherefore. T heproposers halln otconstruethisparagraphasinvitingd eviationo rimplying that any deviation will be acceptable.1 5.A WARD OF CONTRACTItistheintenttoa wardthiscontracttoas ingleo verallofferor. T herightisreserved,however,tom akea wardo n the basis o f individual items o r groups o f items, if such s hall b e considered to b e mosta dvantageouso rc onstitutethebestinteresto fA CS. B estv alueprocurementtothelowestresponsive andresponsibleb idderisthe procurement goal of ACS.T hism ayb ed etermineduponconsiderationofs uchfactorsas:pricesoffered;thequalityofthearticlesoffered;the general reputation a nd p erformance capabilities of the o fferors; the substantial conformity with thes pecifications and other conditions s etforthinthep roposal;thes uitabilityofthea rticlesfortheintendeduse;therelatedservicesneeded;thed ateord atesofd eliverya ndp erformance;a nds uchotherfactorsdeemedb yACStob epertinentandp eculiartothep urchaseinq uestion. U nlessotherwises pecifiedbyA CSortheo fferor,A CS reserves the right to accept any item or group o f items on a m ulti-item p roposal. In a ddition, o n termc ontracts,ACSreservestherighttom akep artial,progressiveorm ultiplea wards: whereitisadvantageoustoa ward s eparately by items; o r where more than o ne s upplier is n eeded to p rovide the c ontemplatedrequirements as to q uantity,quality,delivery,s ervice,g eographicalareas;otherfactorsdeemedbyACStob ep ertinent or peculiar to the purchase in question.16. P ROTEST PROCEDURESApartywantingtoprotesta contractawardedp ursuanttothiss olicitation,m ustsubmita w rittenrequesttotheChiefF inanceOfficerofA CSusingthec ontactinformationb elow.Thisrequestmustbereceivedb ytheC hiefAsheville City Schools RFP# 148-MAINT-055:L ucy S Herring Elementary Painting PROJECTPage5o f8
- Commodity Codes
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- NAICS 238320Painting and Wall Covering Contractors
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