Project Information

Bid Title

Coordinated Specialty Care Services, RFQ 686993

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Jan 29, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 686993

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 686993
Bid Title:	Coordinated Specialty Care Services, RFQ 686993
Category:	Procurement
Status:	Open
Additional Status Information:	Addendum #1 Acceptance date changed to February 24, 2026 issued on January 29, 2026.

Description: The intent of this Request for Proposal (RFP) is for the County of Loudoun, Virginia (County) to obtain the services from a qualified Contractor to provide individuals experiencing first episode psychosis and/or persistent serious mental illness with the Coordinated Specialty Care based model of delivery to include a focus on individual resiliency training, education and employment support, peer to peer support, and personal empowerment. The Contractor will perform these services within the boundaries of Loudoun County, Virginia. The County intends to award one (1) contract as a result of this RFP. Addendum: Addendum #1 Acceptance date changed to February 24, 2026 issued on January 29, 2026. Publication Date/Time: 12/30/2025 10:00 AM Publication Information: Request for Proposal Closing Date/Time: 2/24/2026 4:00 PM Addendum Date/Time: Addendum #1 issued on January 29, 2026. Contact Person: Sadia Ferguson Please see the attached document RFQ 686993 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Miscellaneous: Addendum #1 Acceptance date changed to February 24, 2026 issued on January 29, 2026. Related Documents: RFQ 686993 (PDF) View Solicitation Abstract (PDF) Addendum 1 (PDF)

Attachment Preview

Loudoun County, Virginia

REQUEST FOR PROPOSAL

COORDINATED SPECIALTY CARE SERVICES

ACCEPTANCE DATE: Prior to 4:00 p.m., February 3, 2026 “Atomic” Time

RFP NUMBER:

RFQ 686993

ACCEPTANCE PLACE:

Department of Finance and Procurement

Division of Procurement

1 Harrison Street, SE, 4th Floor

Leesburg, Virginia 20175

Requests for information related to this Proposal should be directed to:

Sadia Ferguson

Contracting Officer

(571)-627-7465

(703) 771-5097 (Fax)

E-mail address: Sadia.Ferguson@loudoun.gov

This document can be downloaded from our web site:

www.loudoun.gov/procurement

Issue Date: December 30, 2025

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN ORDER

TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS SOON AS

POSSIBLE.

REQUEST FOR PROPOSAL

COORDINATED SPECIALTY CARE SERVICES

SECTION/TITLE

PAGE

1.0 PURPOSE....................................................................................................................... 3

2.0 COMPETITION INTENDED............................................................................................. 3

3.0 BACKGROUND INFORMATION .................................................................................... 3

4.0 OFFEROR’S MINIMUM QUALIFICATIONS.................................................................... 5

5.0 SCOPE OF SERVICES ................................................................................................... 6

6.0 TERMS AND CONDITIONS .......................................................................................... 11

7.0 EVALUATION OF PROPOSALS: SELECTION FACTORS ..…………………………. 28

8.0 PROPOSAL SUBMISSION FORMAT…………………………………………………...... 28

9.0 INSTRUCTIONS FOR SUBMITTING PROPOSALS ..................................................... 32

10.0 PROPOSAL SUBMISSION FORMS ............................................................................ 41

ATTACHMENT I HIPPA BUSINESS ASSOCIATE AGREEMENT ......................................... 47

ATTACHMENT II PRICING SHEET ........................................................................................ 52

Prepared By: Sadia Ferguson

Date: December 30, 2025

COORDINATED SPECIALTY CARE SERVICES

RFP #RFQ 686993

Page 2 of 53

COORDINATED SPECIALTY CARE SERVICES

1.0 PURPOSE

The intent of this Request for Proposal (RFP) is for the County of Loudoun, Virginia

(County) to obtain the services from a qualified Contractor to provide individuals

experiencing first episode psychosis and/or persistent serious mental illness with

the Coordinated Specialty Care based model of delivery to include a focus on

individual resiliency training, education and employment support, peer to peer

support, and personal empowerment. The Contractor will perform these services

within the boundaries of Loudoun County, Virginia.

The County intends to award one (1) contract as a result of this RFP.

2.0 COMPETITION INTENDED

It is the County of Loudoun's intent that this RFP permits competition. It shall be

the Offeror's responsibility to advise the Purchasing Agent in writing if any

language, requirement, specification, etc., or any combination thereof,

inadvertently restricts or limits the requirements stated in this RFP to a single

source. Such notification must be received by the Purchasing Agent not later than

fifteen (15) days prior to the date set for acceptance of proposals.

3.0 BACKGROUND INFORMATION

3.1 Loudoun County

Loudoun County, Virginia, is located 25 miles west of Washington, DC, in

the Washington Metropolitan Area and provides a mix of suburban and

rural living to its residents. Since the construction of Dulles International

Airport, new business and residential development have dominated the

County’s historical agricultural economy. The County’s population nearly

doubled in the 1990s; since 2000, the County has been the fifth fastest

growing county in the United States. The County is known for its beautiful

scenery, rich history, comfortable neighborhoods, and high-quality public

services. Its economy continues to grow and is responsible for a

considerable share of Northern Virginia’s job growth during the past few

years. Several major companies in the telecommunications, information,

and airline industries are in the County. It is also known for its outstanding

public school system.

3.2 MHSADS General Information

Mental Health, Substance Abuse and Developmental Services

(MHSADS) has served the community since July 1, 1973, as the public

agency responsible for planning, organizing, and providing recovery-

oriented services to individuals experiencing serious mental illness

COORDINATED SPECIALTY CARE SERVICES

RFP #RFQ 686993

Page 3 of 53

and substance use disorders, persons with intellectual and developmental

disabilities, and children with early developmental delays. MHSADS is

one (1) of forty (40) public organizations in Virginia working with the

Department of Behavioral Health and Developmental Services

(“DBHDS”). Programs are directly operated or provided by private

organizations licensed by DBHDS. MHSADS receives funding from

Loudoun County, the Commonwealth of Virginia, and grants from the

federal government. MHSADS is required by state code to charge for

services, and a sliding fee scale is utilized. The MHSADS also bills

Medicaid, Medicare, and other insurance companies. MHSADS observes

Loudoun County rules and regulations regarding financial management,

personnel management, and purchasing activities, and directly operates

contracts with many external parties for the provision of services.

MHSADS functions as part of the Loudoun County Human Services

system and partners with numerous Departments within Loudoun County

Government, to include the Department of Family Services (“DFS”),

Health Department, Sherriff’s Office, Juvenile Court Service Unit, and

Community Corrections.

MHSADS offers varying combinations of the following core services:

A. Emergency Services

B. Mental Health and Substance Use Disorder Outpatient Services

C. Psychiatric and Medication Management Services

D. Support and Care Coordination Services (Case Management)

E. Employment and Day Support Services

F. Residential Services

G. Early Intervention Services

MHSADS supports individuals residing in a variety of settings throughout the

county. We seek to refer individuals in need of Mental Health Support

Services (“MHSS”) throughout Loudoun County and may seek services in

locations in surrounding localities. Mental Health Skill-building Services are

defined as individualized training in functional skills and appropriate behavior

related to the individual's health and safety, activities of daily living, and use

of community resources; assistance with medication management; and

monitoring health, nutrition, and physical condition. Services are to empower

individuals to achieve and maintain community stability and independence in

the most appropriate, least restrictive environment.

3.3 MHSADS Single Point of Entry

MHSADS is the single point of entry for publicly funded mental health,

substance abuse, and developmental services.

COORDINATED SPECIALTY CARE SERVICES

RFP #RFQ 686993

Page 4 of 53

3.4 Linking Individuals and Navigating Care (LINC)

A. MHSADS is the single point of entry for publicly funded mental

health, substance abuse, and developmental services. In 2015,

MHSADS developed the Linking Individuals and Navigating Care

(LINC) Program for Loudoun County which is a Coordinated

Specialty Care (CSC) program focused on individuals experiencing

first episode psychosis (FEP). It is MHSADS’ expectation to

maintain its LINC program and expand its eligibility to serve more

individuals.

B MHSADS is seeking a Contractor with demonstrated CSC

capabilities to support the County’s LINC CSC program. MHSADS

will continue to serve as a main point of entry into the program, and

the Contractor will be responsible for seeking referrals from other

entities including hospitals, schools, and other community partners.

C. CSC is a team-based, multi-element approach to treating FEP that

has been broadly implemented in Australia, the United Kingdom,

Scandinavia, and Canada. Component interventions include

assertive case management, individual or group psychotherapy,

supported employment and education services, family education and

support, and low doses of select antipsychotic agents.

D. CSC is intended primarily for youth, adolescents, and young adults

ages fifteen (15) years old to thirty (30) years old. Early intervention

programs are designed to bridge existing services for these groups

and eliminate gaps between child, adolescent, and adult mental

health programs.

E. CSC is a respectful and effective means for establishing a positive

therapeutic alliance and maintaining engagement with clients and

their family members. CSC services are also highly coordinated with

primary medical care, with a focus on optimizing a client’s overall

mental

and

physical

health.

4.0 OFFEROR’S MINIMUM QUALIFICATIONS

Offerors must demonstrate that they have the resources and capability to provide

the materials and services as described herein. All Offerors must submit the

documentation indicated below with their proposal. Failure to provide any of the

required documentation shall be cause for proposal to be deemed non-responsible

and rejected.

The following criteria shall be met in order to be eligible for this Contract:

4.1 Offerors must demonstrate the capability to provide CSC Services as

follows:

COORDINATED SPECIALTY CARE SERVICES

RFP #RFQ 686993

Page 5 of 53

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 561730Landscaping Services

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