Project Information

Bid Title

Flex Patch Leveling and Sealing with Spray Injection Pre-coated Stone

Issuing Agency

Portage County

Location

Wisconsin

Published Date

Mar 9, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-13PC

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-13PC
Bid Title:	Flex Patch Leveling and Sealing with Spray Injection Pre-coated Stone
Category:	General
Status:	Open

Description: The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests bids to establish a contract to provide minor Flex Patching Leveling and sealing to various county roads in Portage County. Publication Date/Time: 3/9/2026 12:01 AM Closing Date/Time: 3/31/2026 2:00 PM Addendum Date/Time: 3/19/2026 @ 2PM Contact Person: PaYeng Baldemor baldemop@co.portage.wi.gov 715-346-1333 Business Hours: 8a-4p Related Documents: 2026-13PC Bid Document

Attachment Preview

REQUEST FOR BID (RFB)

FOR

Flex Patch Leveling and

Sealing with Spray

Injection Pre-coated Stone

BID #2026-13PC

Issued by:

Portage County

Purchasing Department

Bids must be submitted

No later than 2:00 PM 03/31/2026 to:

Portage County Purchasing

1462 Strongs Ave

Stevens Point WI 54481

LATE BIDS WILL BE REJECTED

There will be a public opening for this Bid

1462 Strongs Ave

Stevens Point WI 54481

For further information regarding this

RFB contact PaYeng Baldemor

At (715) 346-1333

Email: baldemop@co.portage.wi.gov

Issued: 03/10/2026

PORTAGE COUNTY

WISCONSIN

BID #2026-13PC

PAGE 2 OF 13

TABLE OF CONTENTS

SECTION SUBJECT

PAGE #

1. GENERAL INFORMATION AND SCOPE .......................................................................................... 3

2. CONTRACT TERM................................................................................................................................... 3

3. QUESTIONS ............................................................................................................................................... 3

4. METHOD OF BID ..................................................................................................................................... 4

5. Bid Submission ........................................................................................................................................ 4

6. BID RESPONSE REQUIREMENTS ..................................................................................................... 4

7. METHOD OF AWARD ............................................................................................................................ 4

8. BIDDER/CONTRACTOR QUALIFICATIONS .................................................................................. 4

9. SPECIFICATIONS..................................................................................................................................... 5

10. SUBCONTRACTING OR THIRD PARTY PAYMENTS .................................................................. 6

11. FIRM PRICES ............................................................................................................................................ 7

12. INVOICING REQUIREMENTS ............................................................................................................. 7

13. CONTRACT CANCELLATION .............................................................................................................. 7

14. APPEALS PROCESS ................................................................................................................................ 7

ATTACHMENT A-SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B- REFERENCES SHEET

ATTACHMENT C- BID OFFER FORM

ATTACHMENT D- STANDARD TERMS AND CONDITIONS

ATTACHMENT E- 2026 FLEX PATCH MAP

PORTAGE COUNTY

WISCONSIN

BID #2026-13PC

PAGE 3 OF 13

1. GENERAL INFORMATION AND SCOPE

The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests

bids to establish a contract to provide minor Flex Patching Leveling and sealing to various county roads in

Portage County.

The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these

bid documents. Conditions of bid that include the word "must" or "shall,” describe a mandatory

requirement. All specifications are defined as mandatory minimum requirements unless otherwise

stated. If no bidder is able to comply with a given specification or condition of bid, purchasing reserves

the right to delete that specification or condition of bid. Failure to meet specification requirements shall

disqualify your bid. Vendors may not submit their own contract document as a substitute for these

terms and conditions.

Retain a copy of these Bid documents for your files. Should you receive an award, these Bid documents

become your contract terms and conditions.

Definitions:The following definitions are used throughout the RFB documents:

Bidder/Vendor means a company or individual submitting a bid response to this RFB

Contractor means bidder awarded the contract

County means the County of Portage Wisconsin

Purchasing means the County of Portage Purchasing Department

RFB means Request for Bid

State means the State of Wisconsin

VendorNet means the State of Wisconsin’s electronic purchasing information system

2. CONTRACT TERM

Date of award through completion of all projects listed on bid offer form Attachment C.

• Project 1 due July 1st, 2026

• Project 2 through 5 due September 1st, 2026

3. QUESTIONS

If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency

in this RFB they shall notify the Procurement Director named below of such error and request a

modification or clarification.

Any communications or questions regarding the specifications, or special conditions of bid should be

written and submitted to Purchasing as soon as possible, but no later than 2PM on 3/19/2026.

Purchasing will respond to questions if necessary by issuing an official addendum, posted on VendorNet

and on the Portage County Website. Bidders are responsible for checking these websites for any

addenda before submitting a bid. Failure to acknowledge addenda may disqualify your bid.

http://vendornet.state.wi.gov

http://www.co.portage.wi.gov/

Any correspondence or questions submitted must include the bid number

Submit questions in writing via email to:

PaYeng Baldemor, Procurement Specialist, e-mail: baldemop@co.portage.wi.gov

Phone: 715-346-1333

PORTAGE COUNTY

WISCONSIN

BID #2026-13PC

PAGE 4 OF 13

4. METHOD OF BID

Bidder must submit a price for each location and a total price as designated. All prices must be quoted

in U.S. Dollars. Bidder must bid on the enclosed Bid Offer Form.

5. Bid Submission

Bidders must submit an original and one copy including all required materials for acceptance of their bid

by the date and time listed on the Bid Cover Sheet. Any bids received after that time and date will be

rejected. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing, for

purposes of this RFB. Also refer to the Bid Response Requirements.

Faxed and e-mailed bids are not accepted. Bids must be mailed or delivered to:

Portage County Purchasing Department

1462 Strongs Ave

Stevens Point WI 54481

All bids are to be packaged, sealed, and show the following information on the outside of the package:

-Vendor's Name and Address

-Request for Bid Title

-Request for Bid Number

-Bid Due Date

6. BID RESPONSE REQUIREMENTS

In order for your bid to be considered, the following information must be provided by the due date and

time listed on the bid cover page. Include:

6.1 Addendum Cover (Signature) Page(s), if applicable to this bid request

6.2 Signature and Authority Affidavit Form, Attachment A

6.3 References Sheet, Attachment B

6.4 Bid Offer Form, Attachment C

6.5 Bidder’s warranty statement

The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in

the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid

or by a person who has been authorized in writing to act as agent for the person responsible for the

decision on prices and services. Failure to provide these forms/information with your bid submittal may

disqualify your bid. The County encourages all bidders to print their submission double-sided to save

paper

7. METHOD OF AWARD

The County intends to Award on the basis of the lowest total price listed on line number 6 of attachment

C from a responsive, responsible bidder who meets specifications. Timeliness of delivery may be

considered when making this award. The County intends to award to one bidder.

8. BIDDER/CONTRACTOR QUALIFICATIONS

To be eligible for a contract award, you must be qualified and able to provide the following:

8.1 Bidder must supply references of three firms to which similar service have been provided during

the past five years to a comparable-sized institution or company. If contacted, all of those

references must verify that a high level of satisfaction was provided. Use Attachment B to list

references.

PORTAGE COUNTY

WISCONSIN

8.2 Bidder must be in the business of asphalt maintenance for the past five years.

BID #2026-13PC

PAGE 5 OF 13

8.3 Bidder must provide a statement of their Warranty Policy on any service they provide.

8.4 Awarded contractor must provide Purchasing a Certificate of Insurance and maintain the minimum

limits specified for the term of the contract. All policies must be issued with a 30-day cancellation

notice, by an insurance company licensed to do business in the State of Wisconsin, with a

minimum AM Best rating of A1, and signed by an authorized agent.

Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees

engaged in the work.

Maintain commercial liability, bodily injury and property damage insurance against any claim(s)

which might occur in carrying out this agreement/contract. Minimum coverage shall be one

million dollars ($1,000,000) liability for bodily injury and property damage including products

liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and

hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million

dollars ($1,000,000) per occurrence combined single limit for automobile liability and property

damage.

9. SPECIFICATIONS

The following specifications are minimum acceptable requirements. Any attachments, documents, price

lists, etc. to support your bid, must include the bid number.

Bid specifications may not be revised without an official written addendum issued by Purchasing.

9.1 All work and materials must meet or exceed all applicable industry standards, federal regulations,

A.S.T.M. standards, local codes and ordinances, and the State of Wisconsin’s Department of

Transportation Standard Specifications for Highway and Structures Construction.

9.2 Prior to any work, the Contractor must conduct a comprehensive examination of the existing

conditions and pavement. We have estimated the amount of these unsound areas and listed totals

for each location in Attachment C.

9.3 Weather- No application may be performed or applied during inclement weather. Weather may

include but is not limited to rain, snow, sleet, hail, thunderstorms, or any conditions that could

compromise safety or product performance.

9.4 The Contractor shall notify the County at least 3 working days prior to starting the work.

9.5 Material to be used shall be a sealant fortified with polyester fibers, applied per manufacture’s

specifications. Cover aggregate shall be Fracture Class A stone with 100% passing a 3/8 slieve,95-

100% passing a ¼ sieve and be pre-coated with 1% 120-150 asphalt cement. Limestone or pea

stone will not be permitted. Contractors may bid a sealant combo that meets or exceeds these

specifications with approval from the County.

9.6 Send a complete list of all materials you propose to use for this project. If you are using material

that differs from Specification 9.5, you may use the addendum process to determine if that

product meets Portage County Standards. This material list will be included in the addendum for

formal review and approval.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 325520Adhesive Manufacturing

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