Project Information

Bid Title

Design of NE Shaffer Rd Bridge over Little Muddy Creek S-121068.00

Issuing Agency

Shawnee County

Location

Kansas

Published Date

Apr 6, 2026

Closing Date

May 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

018-26

Original Source

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Bid Documents

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Project Description

Request	Department	Description	Due Date
018-26	Public Works	Design of NE Shaffer Rd Bridge over Little Muddy Creek S-121068.00	5/1/2026 2:00 PM

Attachment Preview

SHAWNEE COUNTY

REQUEST FOR

QUALIFICATIONS (RFQ)

Quotation Number: 018-26

Date Issued:

04-06-2026

Closing Date:

05-01-2026, 2:00pm

Vendor Name: ______________________________

Address: ___________________________________

Phone Number:______________________________

THIS IS NOT AN ORDER

1. In communications, always refer to the above quotation number.

2. All prices and conditions must be shown. Additions or conditions not shown on this bid will not be

allowed.

3. Shawnee County reserve the right to accept or reject any part of, or all of, any bid or proposal.

4. All prices quoted are to be less Federal Excise Tax and Kansas Sales Tax.

5. Price quoted shall remain firm for ninety (90) days after bid closing date.

*SHAWNEE COUNTY HAS AN ELECTRONIC BID SYSTEM*

All vendors are required to create an online portal account (www.snco.gov/purchasing) in order to

receive or submit bid requests. All responses must be submitted through the bid portal

ITEM AND DESCRIPTION

Shawnee County Board of County Commissioners has authorized the issuance of a “Request for

Qualifications” from qualified consulting engineering firms interested in providing professional design and

construction engineering inspection services for Shawnee County Bridge Project S-121068.00: NE Shaffer

Road Bridge over Little Muddy Creek – OSN 311 (located at the intersection of NE 46th Street & NE Shaffer

Road) and NE 46th Street Bridge over the abandon ATSF RR – BSN 437 (located 0.62 miles west of the

intersection of NE 46th & NE Shaffer Road).

• NBI #000891005004201

• NBI #000000000890437

Shawnee County Bridge OSN 311 (Removal & Replacement)

Shawnee County Bridge BSN 437 (Removal ONLY)

SCOPE OF WORK

OSN 311: NE Shaffer Road over Little Mussy Creek

 Prepare engineering plans, bidding documents and cost estimates.

 Prepare right-of-way plans and legal documents for the appraisal and acquisition of necessary

easements: permanent and temporary construction. Secure certificates of title for those properties

from which easements will be required. Provide field survey staking, as necessary, for easements

to be appraised and acquired.

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 Prepare a geotechnical engineering report for the substructure elements associated with the

replacement bridge.

 Prepare and submit all necessary applications for permits required by the Corps of Engineers,

State of Kansas Department of Agriculture, Division of Water Resources and any other Federal or

State Agency with permitting authority over rivers and streams in the State of Kansas.

 Prepare utility plans and assist the Shawnee County Department of Public Works with utility

coordination as defined in the Shawnee County Design Criteria, latest edition.

 Provide construction engineering inspection services.

BSN 437: NE 46th Street over Abandon ATSF RR

 Prepare engineering plans, bidding documents and cost estimates to remove the NE 46th Street

bridge over the abandon ATSF RR and regrade and replace the pavement on NE 46th Street.

 Provide construction engineering inspection services.

Plans shall be prepared in accordance with Kansas Department of Transportation (KDOT) Design Standards for

Bridges, latest edition.

Construction engineering inspection services shall be provided in accordance with KDOT Standard Specifications

for Road and Bridge Construction and City of Topeka / Shawnee County Standard Technical Specifications, latest

editions and addenda thereto.

Project Milestones:

Shawnee County will let and construct this project in calendar year 2028.

Item

Due

Notice to Proceed

June 2026

Field Check Plans & Cost Estimate to SNCO

October 2026

Field Check Utility Plans to Utility Companies

October 2026

Right-of-Way Plans, COT’s & Legal Documents to SNCO

November 2026

Permits Submitted to Corps of Engineers & KS DWR

November 2026

Office Check Plans and Cost Estimate to SNCO

January 2027

Final Plans, Bidding Documents and Engineers Estimates to SNCO

February 2027

Shawnee County Letting

April 2027

Construction

June 2027 through May

2028

CONTENT OF QUALIFICATIONS SUBMITTAL

Transmittal Letter. The transmittal letter is to serve only as the document covering the consultant’s proposed

qualifications. This letter should provide the name, title, address and telephone number of the firms’ official contact

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person. This individual or his appointed representative shall have the authority to bind the firm and be available to

be contacted by telephone or attend interviews if deemed necessary by the selection committee.

Ability of the firm to design the required improvements. The firm’s qualification statement shall include a brief

description of similar projects completed.

Project Approach. Provide a brief statement as to the firm’s approach to the project as relates to existing

conditions, design criteria considerations and design alternatives that may be considered.

References. The firm shall include the names, addresses and telephone numbers of cities where similar projects

have been completed.

Key Personnel and Organization. Personnel assigned to the project shall be identified and their qualifications

provided. A resume indicating key relevant experience and knowledge of each person named must be attached to

the qualification statement.

Submittal and Selection Process. The Shawnee County Selection Committee will review all qualification

statements received and make a determination as to the best-qualified firm for each project.

BID RESPONSE

Document Information: The bid portal will only allow one PDF document uploaded for a response. It

is your responsibility to make sure the uploaded file is the correct, complete and contains all required

information and signatures. The document file name should only contain spaces and letters or numbers,

please do not use special characters or dashes. The file can be changed until the bid close time.

Closing Date: Bids will be received until 2:00 p.m. CDT on the scheduled closing date. The online bid

portal will not accept any new bids after this time.

Signature of Bids: Each bid must show in the space provided the complete business or mailing address

of the bidder and must be signed by him/her with his/her usual signature.

Withdrawal of Bids: Bids already submitted may be withdrawn on the Electronic Bid System or upon

proper identification of bidder and provided request is received prior to time of closing. Negligence on

the part of the bidder in preparing the bid confers no right for the withdrawal after the time set for closing

of bids.

Submitting Multiple Bids: The online bid portal will only allow one file to be uploaded per bid, per

company. If you are submitting multiple bids, please complete the Multiple Bids Cover Page and attach

as the first page of your bid upload. The document can be found under Purchasing in the bid portal.

Register Your Company: If a mandatory pre bid meeting is listed, you must be registered in our bid

portal for us to record you as an attendee. If you are not marked as attended, the system will not allow

you to upload a bid response. To receive automatic updates on RFP subscribe to the bid types. If a RFP

has a mandatory pre bid meeting it will be clearly marked on the RFP and in the bid portal.

Please Submit Your Bids Early: In case you have problems getting your bid to upload and need

assistance, we suggest you submit before 1:30 pm. Please contact us at once if you have issues

uploading. Our system will not allow any bids to be uploaded after 2:00 pm. If your pricing changes,

you can replace your bid in the system any time before the 2:00 closing.

Bid Openings: All bids submitted before the specified bid closing time shall be opened and properly

recorded on the bid tabulation sheet. Subsequent to the bid opening, all bids shall be thoroughly

evaluated and a determination made as to their compliance with applicable specifications. The

appropriate County department head shall make this determination. Upon completion of the above

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determination, an analysis of all bids submitted shall be prepared and formally presented to the Board of

County Commissioners for acceptance and approval of the lowest and/or best bid. The Board of County

Commissioners reserves the right to accept or reject any and/or all bids and to waive any irregularities or

informalities therein.

Notice to Successful Bidders: The successful bidder will be notified by email or telephone as soon as

possible after bids have been opened, tabulated, and analyzed.

Notice to Unsuccessful Bidders: Unsuccessful bidders will not be notified.

Submission of Questions: All questions must be submitted through the bid portal. Respondents are

encouraged to review all RFP documents prior to submitting questions. By submitting questions the

bidder acknowledges that they have reviewed the RFP in full and make reasonable efforts to locate

answer prior to submitting the question to the portal. The County reserves the right not to respond to

questions that are duplicate, irrelevant, or demonstrate that the respondent has not reviewed the RFP in

full.

Disclosure of Proposal Content and Proprietary Information: All proposals become the property of

the Shawnee County. The Open Records Act (K.S.A. 45-215 et seq) of the State of Kansas requires

public information be placed in the public domain at the conclusion of the selection process, and be

available for examination by all interested parties. No proposals shall be disclosed until after a contract

award has been issued. Shawnee County reserves the right to destroy all proposals if the RFP is

withdrawn, a contract award is withdrawn, or in accordance with Kansas law. The online bid portal will

not accept late proposals.

How to include Proprietary Information in your proposal: Trade secrets or proprietary

information legally recognized as such and protected by law may be requested to be withheld if

clearly labeled "Proprietary" on each individual page and provided in a clearly marked and

separated with the Proprietary Divider page, section within the pdf file uploaded to the online bid

portal. Only one file is allowed to be uploaded to the bid portal. Pricing information is not

considered proprietary and the bidder's entire proposal response package will not be considered

proprietary.

Proprietary Divider Page: This document is available to be downloaded in the bid portal

underneath the Purchasing section.

All information requested to be handled as "Proprietary" shall be submitted in the separate

section from the main proposal and clearly labeled and section off by the divider page. The

bidder shall provide detailed written documentation justifying why this material should be

considered "Proprietary". Shawnee County reserves the right to accept, amend or deny such

requests for maintaining information as proprietary in accordance with Kansas law.

Shawnee County does not guarantee protection of any information which is not submitted as required.

DEMANDSTAR POSTINGS

Demandstar Website: Shawnee County open projects are posted on Demandstar as a secondary posting.

Demandstar tracks broadcast and plan holder data. Bids must be submitted through the Shawnee County

Bid Portal.

Shawnee County Bid Portal: When an open project is posted, Shawnee County is not able to track who

downloads project information off the bid portal website. Bids must be submitted through the Shawnee

County Bid Portal to be considered. All projects are posted on the County website, not all projects are

posted on the Demandstar website. Registration is free.

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TERMS AND CONDITIONS

In the event that goods or services delivered by the vendor are unsatisfactory and remain

unsatisfactory after a notice and an opportunity to correct the deficiencies, the County reserves

the right to purchase substitute goods or services from the other bidders.

Shawnee County reserves the right to negotiate separately with any vendor after the opening of

this RFQ when such action is considered in its best interest. Subsequent negotiations may be

conducted, but such negotiations will not constitute acceptance, rejection or a counteroffer on

the part of the County.

Shawnee County interprets the term “lowest responsible and best bidder” as requiring Shawnee

County to:

A. Choose between the kinds of materials, goods, wares, or services subject to the proposal, and

B. Determine which proposal is most suitable for its intended use or purpose. Shawnee County can

consider among other factors such things as labor cost, service and parts availability and

maintenance costs of items upon which proposals are received. Shawnee County can determine

any differences or variations in the quality or character of the material, goods, wares or services

performed or provided by the respective vendors.

Shawnee County will award the bid. If the successful vendor refuses or fails to make deliveries

of the materials/services within the times specified in the RFQ, purchase order or contractual

agreement, Shawnee County may by written notice, terminate the contract OR purchase order.

The successful vendor will certify and warrant that goods, personal property, chattels, and

equipment sold and delivered are free and clear of any and all liens, or claims of liens, for

materials or services arising under, and by virtue of the provisions of K.S.A. 58-201, et seq., and

any other lien, right, or claim of any nature or kind whatsoever.

The vendor hereby certifies that he or she has carefully examined all of the documents for the

project, has carefully and thoroughly reviewed this RFQ, understands the nature and scope of the

work to be done; and that this proposal is based upon the terms, specifications, requirements and

conditions of the RFQ, and documents. The vendor further agrees that the performance time

specified is a reasonable time, having carefully considered the nature and scope for the project as

aforesaid.

Shawnee County will use discretion with regards to disclosure of proprietary information

contained in any response, but cannot guarantee the information will not be made public. As a

governmental entity, Shawnee County is subject to making records available for disclosure

pursuant to the Kansas Open Records Act. Any confidential or proprietary information should

be clearly marked.

Shawnee County reserves the right to enter into agreements subject to the provisions of the Cash

Basis Law (K.S.A. 10-1112 and 10-1113), the Budget Law (K.S.A.79-2935). Agreements shall

be construed and interpreted so as to ensure that the County shall at all times stay in conformity

with such laws, and as a condition of agreements the County reserves the right to unilaterally

sever, modify, or terminate agreement at any time if, in the opinion of its legal counsel, the

Agreement may be deemed to violate the terms of such law.

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 541330Engineering Services

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