Project Information

Bid Title

Holly Springs Town Center Hardscape & Landscape Project

Issuing Agency

Holly Springs city

Location

Georgia

Published Date

Mar 23, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFB #2026-01

Original Source

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Bid Documents

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Project Description

Bid Number:	RFB #2026-01
Bid Title:	Holly Springs Town Center Hardscape & Landscape Project
Category:	Bids
Status:	Open

Description: Installation of hardscape and landscaping in the Holly Springs Town Center pursuant to plans dated August 25, 2023, prepared by Foresite Group including phasing plans and revisions through March 2026. All plant material shall be installed pursuant to the City of Holly Springs Tree Ordinance (ORD-19-2017) as attached in Exhibit A. Root barriers are required for trees planted along public sidewalks or curbing as shown in STD. L-8 of the City of Holly Springs Landscape Standards Index Exhibit B. Holly Springs Town Center Hardscape & Landscape Construction Documents Exhibit C, Holly Springs Town Center Hardscape & Landscape Project Manual Exhibit D, Town Center Hardscape & Landscape updated plan schedule Exhibit E, Holly Springs Parking Deck Hardscape & Landscape plans Exhibit F are also included in this project packet. Publication Date/Time: 3/23/2026 12:00 AM Closing Date/Time: 4/30/2026 10:00 AM Pre-bid Meeting: 04/10/2026 2:00PM Contact Person: Bidding documents may be obtained by contacting Dana McKinzie at [email protected] . Related Documents: 2026-01 Invitation to Bid 4 page website

Attachment Preview

REQUEST FOR BIDS

CITY OF HOLLY SPRINGS, GEORGIA

HOLLY SPRINGS TOWN CENTER HARDSCAPE & LANDSCAPE

PROJECT

Project Number: RFB #2026-01

CITY OF HOLLY SPRINGS

3237 HOLLY SPRINGS PARKWAY

HOLLY SPRINGS, GEORGIA 30115

Honorable Ryan P. Shirley – Mayor

Honorable Kyle Whitaker – Council Member

Honorable Kevin Moore– Council Member

Honorable Jeff Wilbur – Council Member

Honorable Dee Phillips – Council Member

Honorable Michael Zenchuk – Council Member

Date of Opening: APRIL 30, 2026

INVITATION TO BID

The City of Holly Springs, located at 3237 Holly Springs Parkway, Holly Springs, Georgia

30115, will receive sealed bids until:

THURSDAY, APRIL 30, 2026, 10:00 AM

For the project known as:

CITY OF HOLLY SPRINGS, GEORGIA

HOLLY SPRINGS TOWN CENTER HARDSCAPE & LANDSCAPE PROJECT

RFB #2026-01

Bids are due by 10:00 AM and will be opened and read aloud shortly thereafter in the Kenneth N.

Ball Municipal Building, Council Chambers, 3235 Holly Springs Parkway, Holly Springs, Georgia

30115. No other determination of award will take place at the bid opening. Bids received after the

designated time will not be considered. The Owner of the project is the City of Holly Springs.

The approximate extent and character of the work is generally described as follows:

Installation of hardscape and landscaping in the Holly Springs Town Center pursuant to plans

dated August 25, 2023, prepared by Foresite Group including phasing plans and revisions

through March 2026. All plant material shall be installed pursuant to the City of Holly Springs

Tree Ordinance (ORD-19-2017) as attached in Exhibit A. Root barriers are required for trees

planted along public sidewalks or curbing as shown in STD. L-8 of the City of Holly Springs

Landscape Standards Index Exhibit B. Holly Springs Town Center Hardscape & Landscape

Construction Documents Exhibit C, Holly Springs Town Center Hardscape & Landscape Project

Manual Exhibit D, Town Center Hardscape & Landscape updated plan schedule Exhibit E, Holly

Springs Parking Deck Hardscape & Landscape plans Exhibit F are also included in this project

packet.

Bidders shall inform themselves concerning Georgia Laws and comply with same.

Bidding Documents may be obtained by contacting Dana McKinzie at Holly Springs City Hall by

email at dmckinzie@hollyspringsga.us.

All questions as to the interpretation of the Project Documents must be submitted via email to Dana

McKinzie at dmckinzie@hollyspringsga.us. All questions submitted by the following due date will be

published in an addendum and distributed to the plan holders.

Questions due: April 20, 2026, by 4:00 PM

2

Mandatory Pre-Bid Meeting: A mandatory pre-bid meeting will be held to provide prospective

bidders with an overview of the project scope, site conditions, and bidding requirements.

Date: April 10, 2026

Time: 2:00 PM

Location: Kenneth N. Ball Municipal Building, Council Chambers,

3235 Holly Springs Parkway, Holly Springs, Georgia 30115

Attendance Requirement:

Attendance at this pre-bid meeting is mandatory. Only bidders who are present and sign the

official attendance sheet will be considered responsible and eligible to submit a bid.

Late Arrival:

Bidders arriving more than 15 minutes after the scheduled start time will not be permitted to sign in

and will be deemed non-compliant.

Questions and Clarifications:

Bidders may ask questions during the meeting. Any clarifications or changes to the RFB will be

issued via written addendum only.

Failure to attend:

Failure to attend the mandatory pre-bid meeting and site visit will result in an automatic

disqualification of the bid.

The time allowed for Substantial Completion is 90 consecutive days from the date specified in the

Notice to Proceed for each applicable phase of this project. Nonrefundable liquidated damages in

the amount of $500 per calendar day will be deducted from monies due the Contractor in the event

that a portion of the work remains incomplete beyond the agreed upon contract completion date.

The official Notice to Proceed is anticipated to be given to the chosen contractor in the Spring.

Each Bid must be accompanied by a Bid Bond with good and sufficient surety or sureties approved

by the owner for faithful acceptance of the contract, payable to, in favor of, and for the protection of

the OWNER in an amount equivalent to five percent (5%) of the total amount payable by the terms

of the contract or, in lieu thereof, in the form of a certified check, cashier’s check, or cash in equal

amount.

The Successful Bidder will be required to furnish a performance bond for 100% of the contract

amount and a payment bond for 100% of the contract amount, with the executed Agreement

meeting the requirements of the Contract Documents and executed on the forms attached to the

Agreement. The terms and time for payment are set forth in the Agreement.

Surety and insurance companies must have an AM Best rating of A-6 or greater, be listed in the

Federal Registry of Companies holding Certificates of Authority and Acceptable Sureties on Federal

Bonds, be licensed by the Georgia Insurance Department and the Georgia Secretary of State to do

business in the State of Georgia.

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Requests for payments are due by the Fifth (5th) of the month for payment by the Twentieth (20th) of

the month less 5% retainage. Retainage will be held until final acceptance of the project by the City

of Holly Springs.

All Bids will remain subject to acceptance for 60 days after the day of the Bid opening, but OWNER

may, in its sole discretion, release any Bid and return the Bid security prior to that date.

Each bid must be submitted in a SEALED ENVELOPE addressed to the OWNER. Each sealed

envelope containing a Bid must be plainly marked on the outside as, bid for “CITY OF HOLLY

SPRINGS, GEORGIA - HOLLY SPRINGS TOWN CENTER HARDSCAPE & LANDSCAPE

PROJECT RFB #2026-01, and the envelope should bear on the outside the name and address of the

bidder.

If the bid is forwarded by mail, the sealed envelope containing the Bid must be enclosed in a

separate mailing envelope to the attention of the OWNER. The mailing address is P.O. Box 990

Holly Springs, GA 30142. Bids may be hand-delivered to Holly Springs City Hall at 3237 Holly

Springs Parkway, Holly Springs, GA 30115.

The Owner reserves the right to reject any or all Bids, to waive formalities and re-advertise.

Ryan P. Shirley, Mayor

City of Holly Springs

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Commodity Codes

• NAICS 561730Landscaping Services

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