Project Information

Bid Title

Graffiti Abatement Services

Issuing Agency

City of Ventura

Location

California

Published Date

Nov 5, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

P-130000784A

Original Source

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Project Description

Bid Number:	P-130000784A
Bid Title:	Graffiti Abatement Services
Category:	Contractor/Construction (Maintenance type efforts ONLY)
Status:	Open

Description: Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts Division for Graffiti Abatement Services, in accordance with this Request for Proposal. Closing Time and Date One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted prior to: Thursday December 4, 2025, at 4:00PM PST Sealed proposals shall be delivered by courier, express mail, or in person to: Purchasing & Contracts Division City of San Buenaventura 501 Poli Street, Room 102 Ventura, CA 93001 Publication Date/Time: 11/5/2025 7:30 AM Closing Date/Time: 12/4/2025 4:00 PM Contact Person: Patricia Zavala [email protected] (805)658-4710 Related Documents: P-130000784A Graffiti Abatement Services A- General Provisions B- Small Local Business Purchasing Preference C- General Services Agreement Template Exhibit D

Attachment Preview

Request for Proposal No. P-1300008784A

Wednesday November 5, 2025

Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts

Division for Graffiti Abatement Services, in accordance with this Request for Proposal.

Closing Time and Date

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the

Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative must be submitted prior to:

Thursday December 4, 2025, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

Request for Proposal No. P-130000784A

Graffiti Abatement Services

TABLE OF CONTENTS

1. Instructions to Bidders

1.1.

Request for Proposal Timeline

1.2.

Mandatory Pre-Bid Meeting

1.3.

Question and Answer Period

1.4.

Proposal Submission

1.5.

Proposal Format

1.6.

Elevated Contractor Interviews+

1.7.

Contract

1.8.

Insurance Requirements

1.9.

Agreement Prices

1.10.

Subcontracting

1.11.

Communications with City Staff or Elected City Representatives

2. Scope of Services

2.1.

Introduction

2.2.

General Overview

2.3.

Scope of Work

2.4.

Project Calendar

2.5.

Cost Proposal

3. Proposals

3.1.

3.2.

3.3.

3.4.

3.5.

ATTACHMENTS

Evaluation of Proposals

Proposal Format and Requirements

Required upon Successful Award of Bid

Special Requirements

Proposal Authorization Form

• Attachment A – General Provisions for Standard Form Contracts

• Attachment B – Small Local Business Purchasing Preference Certification

• Attachment C – General Services Agreement

EXHIBITS

• Exhibit A – General Services Agreement (SCOPE OF SERVICES) Left blank intentionally

• Exhibit B – General Services Agreement (SCHEDULE OF COMPENSATION) Left blank

intentionally

• Exhibit C – General Services Agreement (INSURANCE REQUIREMENTS)

• Exhibit D- Scope of Work Locations

Request for Proposal No. P-130000784A

Graffiti Abatement Services

1. INSTRUCTIONS TO BIDDERS

1.1 Request For Proposal Timeline

Release of Request for Proposal

Questions to be submitted via Email

Addendum to be Issued, if required

Proposal Submission Deadline

November 5, 2025

November 17, 2025 at 2:00PM

November 24, 2026

December 4, 2025

1.2 Mandatory Pre-Bid Meeting

Not Applicable.

1.3 Question and Answer Period:

All questions regarding this Request for Proposal (RFP) shall be submitted via email to Patricia

Zavala, Senior Buyer, at pzavala@cityofventura.ca.gov PRIOR to, November 17,02025, at

2:00 PM. Any questions submitted after the deadline shall be rejected. All questions will be

answered in the form of an addendum.

1.4 Proposal Submission:

To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the

Responder’s responsibility to ensure that its/their proposal arrives on or before the specified

time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with

the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative, Patricia Zavala at pzavala@cityofventura.ca.gov. If discrepancies are found

between the hard copy and the PDF, the hard copy will provide the basis for resolving such

discrepancies. If no document can be identified as the original, proposal may be rejected at

the discretion of the City.

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be

considered in the absence of a hard copy sealed proposal.

Proposals received after the scheduled submittal deadline will be returned. Proposals

postmarked prior to submittal deadline, but received after the deadline, will be returned.

1.5 Proposal Format:

Proposals must be submitted in the format described in the Proposal Format and

Requirements Section No. 3.2. Proposals must be complete in all respects as required in the

Proposal Format and Requirements Section. Proposals are to be prepared in such a way as

to provide a straightforward, concise description of capabilities to satisfy the requirements of

the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary

or desired. Emphasis should be concentrated on conformance to the RFP instructions,

responsiveness to the RFP requirements, and on completeness and clarity of content. A

proposal may not be considered if it is conditional or incomplete.

Request for Proposal No. P-130000784A

Graffiti Abatement Services

1.6 Elevated Contractor Interviews

The City may elect, at its option, to elevate the most qualified contractors to an interview

phase.

1.7 Contract:

A copy of the City of Ventura’s General Services Agreement, Attachment “C” is included

herein, as it will be the document executed into a final contract between the City and the

awarded Contractor. You do not have to return Attachment “C” with your proposal submission;

the sample General Services Agreement is provided for reference only and does not have to

be returned with the bid.

1.8 Insurance Requirements:

Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “C” General

Services Agreement.

1.9 Agreement Prices:

At any time during the course of this anticipated contract the City may alter the Scope of Work,

making changes to the assignments and times indicated, and/or adding or deleting

assignments as deemed necessary. The City and firm will negotiate changes to the contract

pricing accordingly.

Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,

if allowed under this Contract, must be requested in writing and accompanied by the required

information to substantiate the request for price adjustment, as set forth in the Contract. No

price adjustment allowable under this Contract will be granted retroactively. The CITY must

also be given the benefit of any decline in prices. If any price increase is granted by the CITY,

the increase shall not be greater than the Consumer Price Index (CPI) of the current year.

1.10 Subcontracting:

No Subcontracting any portion of Contractor’s duties under this agreement without prior

written consent of the City. Clearly state in your proposal if subcontractors will be used and

for what services. Clearly identify if a markup will be utilized and share markup percentage in

Schedule of Compensation.

1.11 Communication with City Staff or Elected City Representatives:

Any communication with City staff or City Elected Representatives, except for the Purchasing

and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could

result in rejection of the proposal.

Copies of the proposal package and subsequent addenda may be obtained at

www.cityofventura.ca.gov/bids.

Request for Proposal No. P-130000784A

Graffiti Abatement Services

2. SCOPE OF SERVICES

2.1. Introduction.

The City of Ventura previously issued Invitation to Bid ITB no. B-130000784 for Graffiti Abatement

Services. After careful review, it was determined that an administrative error had occurred and the

metho of procurement should have been a Request for Proposal.

2.2 General Overview

The City of San Buenaventura (“City of Ventura” or “City”) is seeking qualified Contractors to provide

Graffiti Abatement Services at several locations throughout the City.

2.3 Scope of Work

1. Scope of Services

The Contractor shall provide all labor, vehicles, equipment, supplies, 2-way radios, staging,

safety and materials necessary to perform the work.

• Working Hours Begin at 9:00AM or Later. Required traffic control, set up, or other safety

measures required by the City of Ventura or Union Pacific Railroad may begin at

8:30AM.

• End Time for Working Hours is 3:00PM or Earlier. Any traffic control, set up, or other

safety measures required by the City of Ventura or Union Pacific Railroad must be

removed by 3:30PM so flow of traffic is not effected.

• Contractor must provide to City of Ventura Management/representative a planning and

design schedule 48 hours prior to the start of work.

• Contractor is responsible for the set up and breakdown of all safety containment

equipment for each service.

• Contractor must install protective and/or safety measures for the traveling public and /or

pedestrians.

• Contractor must have fall protection equipment training for any staff working on:

ladders, scaffolding, safety harness, etc.

• For work on the Trestle located above the 101 freeway between California Street and

East Front Street a fall safety harness, hard hat, and Class 3 safety vest is mandatory.

(Again, you are working above the 101 freeway)

• Flaggers’ as required or needed at the direction of City management or representative

and Union Pacific Railroad.

• Union Pacific Railroad flaggers will be provided up to six times a year. Additional

service/costs are at the contractor’s expense if needed or required.

o Contractor must notify Union Pacific Railroad and City of Ventura

management/representative, 7 days prior to graffiti abatement project.

o Note: Union Pacific Railroad flaggers are required if contractor has employee’s

working within 15 feet of any railroad track(s).

• Contractor is responsible for all tools and equipment required for preparation to paint,

for painting, and clean up.

Commodity Codes

• NAICS 562910Remediation Services

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