Project Information

Bid Title

Request for information for licensed, affordable childcare services

Issuing Agency

Gwinnett County

Location

Georgia

Published Date

Oct 28, 2025

Closing Date

Nov 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFI001-25 Licensed Affordable Childcare

Original Source

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Bid Documents

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Project Description

RFI001-25 Licensed Affordable Childcare

Request for information for licensed, affordable childcare services

Buyer Contact : Jake.Scarpone@GwinnettCounty.com

Opening Date : 11/24/2025 03:00 PM EST

3

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GWINNETT COUNTY

REQUEST FOR INFORMATION

October 28, 2025

The Gwinnett County Board of Commissioners is soliciting a Request for Information (RFI) from qualified

service providers that would implement a licensed, affordable childcare program for children ages 6

weeks to 5 years.

BACKGROUND AND PROPOSED SCOPE OF WORK

As the second largest county in Georgia, Gwinnett County is a very diverse community with a balance of

both residential and commercial development.

The Gwinnett Community Resource Center at Bethany Church Road is a community gathering place.

Expanded in 2024, the Center serves as a hub for public health, mental health, learning, wrap-around

community support, and more. This initiative aligns with Gwinnett County Government’s commitment

to building a Safe, Livable, and Healthy Community and promoting equitable access to opportunity

across the county. By prioritizing licensed, affordable childcare at this southern Gwinnett location, the

County aims to reduce barriers for working families, support early learning outcomes, and strengthen

the local community. This opportunity reflects Gwinnett’s values of integrity, accountability, equity,

inclusivity, and innovation.

Gwinnett County Government is seeking information from Georgia Department of Early Care and

Learning (DECAL) licensed and experienced childcare providers for strategies to operate a year-round

affordable, high-quality childcare services program for children ages 6 weeks to 5 years to low-income

Gwinnett County residents. The program is to be housed at the Gwinnett Community Resources Center

at Bethany Church Road. The County will maintain the facility (building/playground maintenance, some

janitorial needs, landscaping, and utilities), while the provider will be responsible for staffing, licensing,

programming, meal service, equipment, and all service delivery operations of the 7,512 square foot area

of the childcare center.

The qualified childcare service provider will be expected to offer full-time licensed childcare services for

children aged 6 weeks to 5 years to be provided during standard business hours. The County is seeking

information on strategies to provide extended hours or flexible care options to accommodate

caregivers working non-traditional shifts, not to exceed 11:00 PM. The provider will also be expected to

hire, train, and manage qualified early childhood staff as defined by the Department of Early Care and

Learning, and to maintain state licensing requirements and adhere to all health, safety, and staff-to-

child ratio standards. The provider must be able to provide the County with access to Child and Parent

Services (CAPS)/DECAL inspections, paperwork required DECAL/Bright from the Start forms, proof of

staff’s Clear Determination Letters, etc. The provider will be expected to maintain all classroom and

program spaces in a clean, safe, and welcoming condition, provide all meal services, and regular

communication and support for caregivers, including resources and referral connections. The service

provider will collect and manage tuition payments, scholarships, and subsidies, and provide routine

program reporting to Gwinnett County staff, including enrollment, attendance, and performance

metrics.

Request for Information

Licensed, Affordable Childcare Services

Page 2

Deliverables:

a. Cover Letter

i. Signed by an authorized representative of the organization.

ii. Summary of interest and qualifications.

b. Organizational Overview

i. History and mission of the organization.

ii. Evidence of licensure and any additional accreditations with no outstanding citations or

monitoring issues.

iii. Proposed staffing model and current org chart.

c. Business Plan

i. Proposed hours of operation, including how the provider will support working caregivers

on various shifts (e.g., early drop-off, evening care).

ii. Daily program schedules by age group.

iii. Staffing plan, including required certifications and ratios.

iv. Enrollment capacity by classroom.

v. Sample parent communication tools and engagement strategies.

vi. Health, safety, and sanitation protocols.

d. Fee Structure & Affordability Plan

i. Rates for full-time and part-time care.

ii. Sliding scale or subsidy acceptance (CAPS, etc.)

iii. Strategies for ensuring affordability for low-income Gwinnett families.

iv. Detailed fee schedule by age group.

v. Explanation of eligibility for sliding scale fees and subsidies.

vi. Historical data or examples of affordability in comparable settings.

vii. Maximum proposed family out-of-pocket tuition amounts, including scenarios with and

without subsidies.

viii. Plan to enroll and support a minimum target percentage of subsidy-eligible families (e.g.,

CAPS families).

e. Experience, Program Quality and Curriculum

i. Showcase relevant experience operating licensed early childcare programs, particularly

serving children ages 6 weeks to 5 years.

Request for Information

Licensed, Affordable Childcare Services

Page 3

ii. Prove success in delivering high-quality, inclusive, and developmentally appropriate

curriculum, aligned with state standards and evidence-based practices.

iii. Demonstrate track record of strong child outcomes, including school readiness,

developmental milestone tracking, and successful early intervention referrals when

needed.

iv. Provide examples of curriculum design, including daily schedules, activities supporting

social, emotional, cognitive, and physical development.

v. Show evidence of staff qualifications and training programs, including ongoing

professional development and retention strategies.

vi. Demonstrate commitment to continuous quality improvement, including regular program

evaluation, caregiver feedback integration, and adaptation of practices based on results.

f. Facility Use Plan

i. Description of how each space (e.g., classrooms, caregiver resource room, breakroom,

playground) will be used and maintained.

ii. Plan for operating each space.

iii. Timeline for Operational Start-Up.

g. Compliance, Insurance, and Performance

i. Proof of liability insurance.

ii. Acknowledgement of compliance with applicable federal, state, and local laws and child

safety regulations.

iii. Metrics to be tracked quarterly and annually (see Performance Reporting Template on

page)

iv. Strategies for achieving and improving child outcomes, caregiver satisfaction, and staff

retention.

v. Proposed corrective actions if metrics are not met.

vi. Approach for collecting and utilizing family and staff feedback.

Request for Information

Licensed, Affordable Childcare Services

Page 4

FIRM INFORMATION

Firms should provide a detailed summary of their capabilities to provide the requested services. The

response to the RFI should include:

• Information about the firm

• Qualifications and experience of each person to be assigned to the review

• Describe the approach that the firm would use in performing the services. Include examples for

operations of similar size and scope in Georgia or elsewhere.

• Identify possible additional or alternative approaches, materials, references, or analysis

• Other information about your firm that would be relevant for this RFI

• Any additional services, capabilities, and/or tools that the firm would like to offer

Interested parties should respond to this RFI by 3:00 P.M. local time on November 24, 2025, to Jake

Scarpone via email at Jake.Scarpone@GwinnettCounty.com. Questions regarding the Request for

Information should be directed to Jake Scarpone at the above-referenced email or at 770-822-8722.

Thank you for your interest in this RFI. Gwinnett County reserves the right to contact participating

consultants if clarification or additional information is needed for consideration. Such requests may be

conducted by a follow-up email correspondence or phone.

Regards,

Jake Scarpone

Purchasing Associate III

Appendix A: Performance Reporting Template

The provider will be expected to submit quarterly and annual reports using the following template but not

limited to:

Enrollment and Access

• Licensed capacity.

• Average daily enrollment.

• Average daily attendance.

• % of capacity utilized.

• Number of families receiving CAPS or other subsidies.

• Average out-of-pocket family cost per child.

• Waitlist numbers, if applicable.

Affordability

• Fee structure summary by classroom and age group.

• % of families on a sliding scale.

Program Quality

• Staff-to-child ratio by classroom.

• Number of compliance violations (goal: 0).

• Number of staff with Early Childhood Education credentials (Child Development Associate, etc.).

• Average staff training hours per year.

Family Engagement

• Family satisfaction survey results (% satisfied or highly satisfied).

• Family retention rate.

• Number of family engagement events or workshops held.

Child Outcomes

• % of children meeting age-appropriate developmental benchmarks.

• Number of early intervention referrals.

Staff Metrics

• Staff turnover rate.

• Average tenure of lead teaching staff.

• Staff engagement or satisfaction survey scores.

Commodity Codes

• NAICS 624410Child Day Care Services

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