Project Information

Bid Title

District-Wide HVAC Air Filter Replacement Services

Issuing Agency

Oldham County Schools

Location

Kentucky

Published Date

Jul 13, 2026

Closing Date

Jul 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

PUBLIC NOTICE INVITATION FOR BIDS (IFB)

IFB No. 2027-FAC-001 -

District-Wide HVAC Air Filter Replacement Services

Notice is hereby given that the Oldham County Board of Education ("OCBE" or "District") will receive sealed bids for District-Wide HVAC Air Filter Replacement Services , consisting of the furnishing and installation of new HVAC air filters, in the sizes and quantities specified in the Invitation for Bids, at the school and administrative buildings identified in Bid Packages "A," "B," and "C," in accordance with KRS Chapter 45A (Kentucky Model Procurement Code), KRS 424, and applicable Board Policy.

Bidders may submit a price on Bid Package A, Bid Package B, Bid Package C (all District locations), or any combination thereof. The initial contract term is three (3) years, with one (1) optional one-year renewal at the District's sole discretion. The Contractor will be required to perform two (2) complete filter change events per fiscal year, to be substantially completed prior to the start of each semester (on or before August 10 and December 31, or the nearest preceding business day, of each contract year).

Issuing Office:	Oldham County Board of Education — Facilities Department
Bid Documents Available:	IFB No. 2027-FAC-001 - District-Wide HVAC Air Filter Replacement Services EXHIBIT A - Bid Packages A, B, and C -  ( Exhibit A - Excel Format ) ADDENDUM NO. 1 -  ( Addendum No.1 - Word Format ) and by e-mail request to bids@oldham.kyschools.us
Written Questions Due:	Tuesday, July 14, 2026, by 10:00 a.m. EST, to stu.martin@oldham.kyschools.us
Sealed Bids Due / Public Bid Opening:	Tuesday, July 21, 2026, at 10:00 a.m. EST, at the OCBE Central Office, 1900 Button Lane, La Grange, KY 40031. Bids will be publicly opened and read aloud at that time.
Anticipated Board Award:	August 2026 regular meeting of the Oldham County Board of Education

Sealed bids must be clearly marked "IFB No. 2027-FAC-001 — HVAC Filter Replacement Services" and delivered to the OCBE Central Office by the date and time stated above. Late bids will not be accepted or considered. The District reserves the right to reject any or all bids, to waive informalities or technicalities, and to award the contract(s) deemed most advantageous to the District, in whole or by individual Bid Package, in accordance with KRS 45A.365.

District-Wide HVAC Air Filter Replacement Services
EXHIBIT A - Bid Packages A, B, and C

( Exhibit A - Excel Format )

District-Wide HVAC Air Filter Replacement Services
Addendum No. 1

( Addendum No.1 - Word Format )

Issue Date:	July 8, 2026
Issuing Office:	Oldham County Board of Education — Facilities Department
District Contact:	Stu Martin, Plant & Operations Manager — stu.martin@oldham.kyschools.us
Director of Facilities Management:	Brent Bohannon — brent.bohannon@oldham.kyschools.us
Questions Due:	July 14, 2026, 10:00 a.m. EST
Bids Due / Public Bid Opening:	July 21, 2026, 10:00 a.m. EST
Anticipated Board Award:	August 2026 Board Meeting

Offerors are advised that any contract resulting from this Invitation for Bids must comply with KRS 424, KRS Chapter 45A (Kentucky Model Procurement Code), applicable OCBE Board Policy, and all applicable federal laws prior to becoming effective. A contract based on this IFB may or may not be awarded.

The Oldham County Board of Education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities.

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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