Project Information

Bid Title

Event 3312: (IFB) Healthy Homes Scattered Sites

Issuing Agency

City of Chicago Housing Authority

Location

Illinois

Published Date

Oct 31, 2025

Closing Date

Nov 24, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Event 3312: (IFB) Healthy Homes Scattered Sites

• Event 3312: (IFB) Healthy Homes Scattered Sites
• Event 3312: Fee Form

Attachment Preview

INVITATION FOR BID (“IFB”)

The Chicago Housing Authority (hereinafter “the CHA” or “the Authority”) invites qualified firms/organizations

(“Bidder”) to submit sealed bids for the below described IFB.

IFB EVENT NO. 3312 (2025)

Healthy Homes Scattered Sites

RELEASE DATE: Wednesday, October 29, 2025

BID OPEN DATE AND TIME Monday, November 24, 2025, at 11:00 AM CT

BID SUMMARY

Bidder’s Organization Name: __________________________________________

Contact Name: _______________________________________________

Address: ____________________________________________________

City/State/Zip: ________________________________________________

Phone Number: ______________________________________________

Fax Number: _________________________________________________

Bid in whole dollars only.

Bidder must bid on all items as required, or the Bid may be deemed non-responsive.

Proposals must be received electronically no later than the date and time listed in the solicitation.

__________________________________________________

(Bidder's Name)

__________________________________________________________

(Signature)

_______________________

___________________

(Date)

(Title)

Matthew Brewer

Operating Chairmen

www.thecha.org

Revised as of 09/08/2025, all others void

Sheila Johnson

Deputy Chief of Procurement

Table of Contents

KEY INFORMATION ................................................................................................................. BF/3

Bidder Contact with the CHA .............................................................................................. BF/3

Questions ............................................................................................................................. BF/3

Submission Information ...................................................................................................... BF/3

Submission Requirements .................................................................................................. BF/3

Addenda ............................................................................................................................... BF/3

SCOPE OF SERVICES ............................................................................................................. BF/4

FINANCIAL STATEMENT ...................................................................................................... BF/11

PREPARATION OF BIDS ....................................................................................................... BF/12

WITHDRAWAL OF BIDS ........................................................................................................ BF/12

FALSE STATEMENTS IN BIDS.............................................................................................. BF/12

TAX ......................................................................................................................................... BF/12

MINIMUM WAGE REQUIREMENT ......................................................................................... BF/12

ECONOMIC DISCLOSURE STATEMENT .............................................................................. BF/12

TYPE OF CONTRACT ............................................................................................................ BF/13

TIME FOR PERFORMANCE................................................................................................... BF/13

TERM OF CONTRACT ........................................................................................................... BF/13

PRE-AWARD MEETING ......................................................................................................... BF/13

AWARD .................................................................................................................................. BF/13

SINGLE/MULTIPLE AWARDS ............................................................................................... BF/13

COOPERATIVE PURCHASING.............................................................................................. BF/13

PERFORMANCE AND PAYMENT BOND .............................................................................. BF/14

W-9 SUBMITTAL .................................................................................................................... BF/14

AVAILABILITY OF FUNDS..................................................................................................... BF/14

CONTRACT DOCUMENTS..................................................................................................... BF/14

ONLINE CONTRACT COMPLIANCE SYSTEM...................................................................... BF/14

INSURANCE ........................................................................................................................... BF/14

ACKNOWLEDGEMENT OF BID DOCUMENTS AND INSTRUCTIONS ................................. BF/18

Attachments:

Attachment A……………………….......Fee Proposal Form

Attachment B…………………………...General Conditions for Purchase Orders

Attachment C…………………………...Utilization Plan

Attachment D…………………………...Chicago Housing Authority Contract Requirements

IFB Event No. 3312– Healthy Homes Scattered Sites BF/ 2

KEY INFORMATION

BIDDER’S GENERAL INFORMATION

1. BIDDER CONTACT WITH THE CHA: The Procurement Specialist identified below is the sole point of contact

regarding this solicitation from the date of issuance until the selection of the successful Bidder. CHA contact

information:

Teresa Lipsey , Senior Procurement Specialist

Chicago Housing Authority

60 East Van Buren Street, 8th Floor

Chicago, Illinois 60605

Phone (312) 913-7322

Email: tlipsey@thecha.org

1. PRE-BID MEETING: Wednesday, November 5, 2025, at 12:00 PM CST, CHA strongly encourages all

interested firms to attend the Pre-Bid Meeting at 60. E. Van Buren St., Chicago, IL 60605, Conference

736C & 736B. To participate onsite, you must RSVP by Monday, November 3, 2025, at 11:00 AM (CST)

with Teresa Lipsey via email at tlipsey@thecha.org. Please submit your Company Name, Your Name, and

email address confirming.

2. QUESTIONS: Must be submitted in writing to the Supplier Portal https://supplier.thecha.org no later than

11:00 AM CST on Monday, November 10, 2025. Questions received about this solicitation after the deadline

above may not be answered. The Authority reserves the right, at its sole discretion, to respond to questions

received after the deadline.

3. BID DUE DATE AND TIME: Monday, November 24, 2025, at 11:00 AM CST.

No bids will be accepted after the date and time above, at which time all bids received will be publicly opened

and read aloud. Failure to submit bid documents in the required quantity and properly executed shall result in

the bid being deemed non-responsive and rejected by the CHA for further consideration.

4. ELECTRONIC SUBMISSION OF SEALED BIDS: Sealed bids may be submitted electronically via the CHA

Supplier Portal at: https://supplier.thecha.org. Electronic bid submissions are to be submitted once. Each

Submittal section of the electronically submitted bid shall be labeled and separated into a different file as

described in Section II. Instructions for Bidders. FACSIMILE AND E-MAIL TRANSMITTED BIDS WILL NOT

BE ACCEPTED.

There is no maximum file capacity size when uploading attachments in the Supplier Portal. If an error

message is received that states “Maximum size is 50” while uploading an attachment in the Supplier

Portal, that error message refers to the file naming size. The file name cannot be more than 50

characters.

5. BID OPENING: Friday, November 24, 2025, at 11:00 AM CST. Bidders may access the bid opening via this

link https://rb.gy/3l14m5

6. ADDENDA: Any interpretations, corrections, or changes to the solicitation will be made by addenda issued

by the CHA. Any addenda issued will be provided to all prospective Bidders and posted on the CHA’s website

at: www.thecha.org. It is the responsibility of the Bidder to inquire of the issuance of any addenda. If the CHA

determines this solicitation should be modified, it will inform all prospective Bidders by distributing addenda to

this solicitation before the date for receipt of bids. The CHA reserves the right to issue addenda to correct,

modify and amend this Invitation for Bid. Bidders shall acknowledge receipt of all addenda in the Invitation

for Bid.

IFB Event No. 3312– Healthy Homes Scattered Sites BF/ 3

SCOPE OF SERVICES

The Healthy Homes Division of CHA’s Property and Asset Management (PAM) team is dedicated to proactively

addressing environmental health issues by eliminating hazards and promoting healthy living conditions for CHA

residents and communities. The Healthy Homes Division works to ensure CHA homes are safe, preserved, and

sustainable for future generations by removing environmental hazards, promoting energy-efficiency, and

conducting community outreach on environmental health and wellbeing. The Healthy Homes Division is currently

seeking to secure a qualified and experienced contractor to conduct testing of environmental health hazards at

properties within CHA’s portfolio.

The selected firm(s) will conduct Lead-Based Paint Inspections, Lead Inspections/Risk Assessments, Lead Re-

Evaluations, Lead-Based Paint Clearance Examinations, Asbestos Inspections, and Asbestos Clearance

Examinations with associated Air Sampling/Clearance Exams at assigned CHA properties. The services are as

outlined below and are collectively referred to as Lead Services or Asbestos Services throughout this IFB.

Selected firms shall perform Asbestos and Lead Services as outlined below for 35-scattered site buildings which

are occupied and unoccupied, with varying combinations of units and Lead and/or Asbestos needs. See Fee

Form for specific combinations. All activities must be coordinated, in advance, with appropriate CHA and non-

CHA parties. Proper signage must be utilized throughout the duration of the project.

The selected firm shall be prepared to commence services on the 35 scattered sites buildings within 30 calendar

days of being awarded a contract. The CHA desires services to be completed within an 12-week period from

the date of commencement.

The CHA may elect to request additional services at its sole discretion, on an as needed basis.

Description of Services:

Asbestos Containing Material:

The selected firm(s) will conduct asbestos surveys at assigned housing units or buildings to identify the

presence of all accessible suspect asbestos containing material (ACM) in accordance with state and federal

regulations. A state licensed asbestos building inspector will visually inspect accessible areas during the

survey, touching suspect material to determine condition and friability. Friable means that material, when dry,

can be crumbled, pulverized, or reduced to powder by hand pressure. Inspections may include interior units,

exteriors (including roofs), common areas, accessible basements, and crawl spaces. CHA will provide keyed

access, but ladders and other safety equipment shall be provided by the inspector.

The selected Bidder will be required to:

• Collect samples according to applicable Environmental Protection Agency (EPA) asbestos regulations

(Per 40 CFR Part 763).

• Transmit all samples to a National Voluntary Laboratory Accreditation Program (NVLAP) certified

laboratory under strict chain of custody.

• Analyze all samples by Polarized Light Microscopy (PLM), as PLM is the EPA and IDPH recognized

method for determining bulk asbestos content.

• If floor tiles and associated mastic screen negative for ACM by PLM, floor tile and associated mastic

should be analyzed using the Transmission Electron Microscopy (TEM) method. TEM is the

recommended analytical method by EPA for non-friable flooring material that tested negative by PLM.

IFB Event No. 3312– Healthy Homes Scattered Sites BF/ 4

The surveys shall adhere to the methodology in ASTM E 2356-18 for Comprehensive Asbestos Building

Surveys, and shall incorporate the scope of either a Baseline Survey, or a Pre-Construction Survey, as

dictated Chapter 9 of HUD's Multifamily Accelerated Process (MAP) Guide Environmental Review

Requirements for Asbestos. The selected Bidder will provide a summary report including the following:

• Summary of survey activities and survey methodology.

• Location of samples collected.

• Quantity, location, and condition of positive and presumed positive ACM present in the building, using

the regulatory threshold of 1% asbestos.

• Photographs of suspected and confirmed ACM, particularly damaged locations.

• Interpretation of results, recommendation for management-in-place and/or abatement of identified

ACM, and conclusions of re-occupancy.

• Certificate(s) of survey team member(s).

• Certificate of laboratory credentials.

After abatement work, the selected Bidder will conduct asbestos clearance and air sampling in accordance

with all applicable state and federal regulations. A licensed Illinois asbestos air sampling professional will take

samples to determine airborne concentrations of asbestos and interpret the results to ensure the area is safe

for re-occupancy.

The clearance exam and report shall adhere to Chapter 9 of HUD’s MAP Guide Environmental Review

Requirements for Asbestos. The selected Bidder will provide a report including the following:

• Summary of clearance activities and containment, including visual inspection of remaining ACM for

condition, if not removed, containment, and residual dust or adhesive.

• Methodology and details of air samples collected, including location, date, start and end times, flow

rate, and volume of sample, including:

o Collect air sample abatement work, in accordance with NIOSH method 7400.

o Transmit all samples to a NVLAP certified laboratory under strict chain of custody.

o Analyze samples by TEM or PCM, as appropriate.

• Quantity, location, and condition of positive and presumed positive ACM present in the building, using

the regulatory threshold of 1% asbestos.

• Interpretation of results and conclusion about safety of re-occupancy.

• Certificate(s) of clearance team member(s).

• Certificate of laboratory credentials.

Lead-Based Paint:

The selected firm will conduct lead-based paint combined inspection and risk assessment (LIRA) for assigned

housing units. As defined by HUD, a LIRA is a detailed evaluation of a property to identify and manage

potential lead hazards. This includes inspection of deteriorated lead-based paint, surface dust, and lead-

contaminated soil. LIRAs may also include a risk profile of occupants, including past lead exposures, and

recommendations for either abatement or interim controls.

IFB Event No. 3312– Healthy Homes Scattered Sites BF/ 5

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