Project Information

Bid Title

Development and Implementation of a Revaluation Program

Issuing Agency

Sharon town

Location

Massachusetts

Published Date

Dec 1, 2025

Closing Date

Dec 31, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Development and Implementation of a Revaluation Program

Requests for Proposals

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REQUEST FOR PROPOSALS

FOR DEVELOPMENT AND IMPLEMENTATION

OF A REVALUATION PROGRAM

FOR THE TOWN OF SHARON, MASSACHUSETTS

The Town of Sharon is undertaking a program to revalue all real and locally assessed

personal property, pursuant to the General Laws of the Commonwealth of Massachusetts.

Contractors desiring to provide services according to the specifications must deliver 3

copies of their proposals to the Sharon Assessors’ Office no later than 4:00P.M., on

Wednesday, December 31, 2025.

Proposals must be submitted in the following manner: The price and non-price portions

of the proposal must be submitted in separate sealed envelopes.

Properly and timely submitted proposals will be evaluated, as described in the RFP, by

the Town for responsiveness to the requirements set forth in the RFP.

Proposals are sought with the intent of selecting the most advantageous proposal and

most responsive to the requirements set forth in the RFP for contract negotiation and

award. The Town, however, reserves the right to waive any informality and to reject

any and all proposals if such action is deemed to be in the best interest of the Town.

This RFP was prepared pursuant to and with the intent of compliance with

Massachusetts General Laws Chapter 30B.

Do not submit a copy of this Request for Proposals as part of your proposal.

In addition to addressing each of the items in the specifications, the contractor must submit as part of its

proposal the following information:

1. A letter of transmittal signed by the individual authorized to negotiate for and contractually bind the

contractor stating that the offer is effective for at least sixty (60) calendar days from the deadline for

the submission of proposals.

2. A copy of audited financial statements for the contractor’s most recent fiscal year. These statements

must have been prepared by and independent Certified Public Accountant in accordance with the

generally accepted accounting principles and must include a balance sheet, a statement of changes

in financial position, a statement of changes in retained earnings, a statement of operations (income

statement), the disclosure of any other changes in stockholder’s equity (if applicable) and any and

all other related notes and statements necessary for adequate disclosure of the financial position of

the business entity. A financial review, even one prepared by a C.P.A., or a statement provided by

company employees in unacceptable. If the contractor is part of a larger entity, these statements

should break out subsidiary data.

The contractor must either (1) submit the financial information described above with its proposal or

(2) state that it will produce the information for review by the assessors within ten (10) calendar days

of the proposal submission deadline.

3. A list of Massachusetts municipalities for which the contractor has completed revaluation programs.

4. A list of the revaluation contracts for which the contractor is currently committed.

5. Written assurances that the revaluation will meet Department of Revenue certification requirements.

The criteria upon which proposals will be evaluated includes the following:

1. Directness of response to the specifications.

2. Project timetable. Refer to Section 32.0 Minimum Evaluation Criteria.

3. Experience of the contractor with other similar revaluation projects. Refer to Sections 32.0 and

33.0 Minimum and Comparative Evaluation Criteria.

4. Experience of the individuals who will be doing the revaluation. Refer to Sections 32.0 and 33.0

Minimum and Comparative Evaluation Criteria.

5. Cost of the project.

The Board of Assessors reserves the right to amend this Request for Proposals at any time prior to the

deadline for submission of proposals and to reject any or all proposals received if they determine it is in

the best interests of the municipality.

1.0 PROFILE OF SHARON, MASSACHUSETTS

1.1 Sharon is located in Norfolk County Massachusetts and contains

approximately 24.18 square miles and approximately 7,129 parcels

of real property and 179 accounts of personal property. The population

of Sharon is approximately 18,442.

1.2 Sharon contains the following number of properties as of January 1, 2025:

# parcels

property type (state class code)

5,355

101

425

102

21

109

93

104

4

105

7

111 & 112

289

130-132

19

106

70

improved commercial

17

vacant commercial

14

improved industrial

23

vacant industrial

3

ch. 61 land

7

ch. 61A land

15

ch. 61B land

31

improved mixed use

0

unimproved mixed use

63

improved exempt

510

vacant exempt

6,903

total parcels

1.3 The Town of Sharon most recently completed a revaluation for fiscal year 2022.

Vision Government Solutions revalued the commercial, industrial, multiple-

use, residential over three units and improved exempt real estate. All other real

estate was revalued in-house by the staff of the Assessors’ Office. All real

estate was assessed utilizing the Vision Government Solutions cost system. The

Town will be assessing property for fiscal year 2027 using the existing in-

house Vision Government Solutions cost based CAMA system.

A residential town-wide data re-inspection program began in fiscal year 2023 and continued through

fiscal year 2025, completing approximately 1/3 of the Town’s residential properties.

Current Assessors’ Office staffing includes three full-time staff, an administrative assessor,

administrative assistant and a senior clerk. Building permits are identified each year and inspected by the

Administrative Assessor. All data changes that are identified are entered by the assessors’ office staff.

Maps are updated annually by the Town’s Engineering Department and Main Street GIS utilizing a

Geographic Imaging System (G.I.S.).

2.0 SCOPE OF THE PROJECT

2.1 Subject to the terms and conditions of this Request for Proposals, the contractor shall

value the following real property:

commercial

industrial

residential over three units

multiple-use

improved exempt

2.2 The contractor shall value the above referenced real property utilizing the exiting

in-house Vision Appraisal Technology CAMA appraisal system.

2.3 The contractor shall determine the full and fair cash value of the property described in

2.1 and the usage classification of all real property so described in accordance with

the Massachusetts General Laws, Chapter 59.

2.4 The valuation and use of all property described in 2.1 shall be determined as of

January 1, 2021. The contractor shall value all newly constructed improvements

or those incomplete as of this valuation date from among those properties.

2.5 The contractor will conduct a field review of all improved commercial, industrial,

residential over three units and multiple use properties.

2.6 The Town will provide the contractor with FY 2026 copies of the property record

cards for each of the properties requiring a field review.

2.7 The Town will be responsible for all data entry changes that result from the field

review.

3.0 RESPONSIBILITIES OF THE PARTIES

3.1 Board of Assessors

The Board of Assessors shall receive periodic reports from the contractor, shall review and evaluate the

process of the project, and shall notify the contractor whether the work performed is satisfactory and timely.

The assessors shall provide two copies of available tax maps. The assessors shall also provide available

“parcel identification data” for each parcel of real property described in 2.1, one set of zoning maps and a

copy of zoning ordinances. All of the above information shall be current and correct as of 1/1/26.

The municipality shall provide the contractor with necessary office space, furniture, utilities and

local telephone service for the duration of the project.

The Assessors may contract with an/or otherwise designate a project monitor. The monitor shall generally

facilitate the performance of the services required by this Request for Proposals and shall review and analyze

the quality and progress of the contractor’s performance of those services.

3.2 Contractor

The contractor is responsible for fulfilling all requirements stated in this Request for Proposals in a timely

fashion and in a professional and satisfactory manner.

During the course of the project, the contractor shall work cooperatively with and shall provide any

reports, invoices, schedules and other information required by this Request for Proposals to any project

monitor designed by the assessors.

4.0 PUBLIC INFORMATION PROGRAM

4.1 The assessors and the contractor shall cooperate in maintaining good public relations throughout the

period of this project. The contractor must coordinate all activities necessary to promote public

understanding, awareness and cooperation in conjunction with the entire project. The contractor must be

prepared to conduct a public information program which includes media releases.

4.2 The contractor shall submit a formal written description of the public information program within twenty

(20) calendar days of contract execution.

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 611430Professional and Management Development Training

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